Office Manager
St Nicholas CofE Primary School, Wantage, Oxfordshire, OX12 9RY15 days remaining to apply
Start date details
November 2025
Closing date
2 October 2025 at 12:59am
Date listed
16 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £26,824.00 - £29,065.00 Annually (FTE) Grade 6 - SCP 8 - 13. 28 hours/week. Actual salary - £17,020.13 - £18,442.07
Office Manager job summary
Our successful candidate will be able to communicate with all school and Trust staff, be organised and creative, whilst demonstrating emotional intelligence during busy times.
We seek an optimistic and dedicated addition to our team, who will play a key role in supporting the headteacher and who is passionate about providing the best experience for the families at St Nicholas.
DUTIES AND KEY RESPONSIBILITIES
To manage and ensure the following tasks are completed to a high standard
Organisation
Undertake reception duties, answering general telephone and face to face enquiries and signing in
visitors
Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
Assist in arrangements for schools trips, events etc.
Support with the timely communication to families
Administration
Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms,
respond to routine correspondence
Maintain manual and computerised records/management information systems
Produce information/data as required e.g. pupils data
Undertake typing and word-processing and other IT based tasks
Take minutes at meetings
Sort and distribute mail
Undertake administrative procedures, such as HR, payroll and admissions
Maintain and collate pupil and staff records
Undertake routine administration of school lettings and other uses of school premises
Resources
Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, Internet)
Maintain stock and supplies, cataloguing and distributing as required
Operate uniform/snack/other ‘shops’ within the school
Provide general advice and guidance to staff, pupils and others
Undertake general financial administration e.g. processing orders
RESPONSIBILITIES
Be aware of and comply with policies and procedures relating to child protection, health,
safety and security, confidentiality and data protection, reporting all concerns to an
appropriate person
Be aware of and support difference and ensure equal opportunities for all
Contribute to the overall ethos/work/aims of the school
Appreciate and support the role of other professionals
Attend and participate in relevant meetings as required
To manage and lead in financial tasks within the school setting
Participate in training and other learning activities and performance development as required
GENERAL RESPONSIBILITIES
Being aware of and complying with policies and procedures relating to child protection, Health & Safety and security, confidentiality and data protection, reporting all concerns to the headteacher.
Ensuring compliance with the Trust’s Equal Opportunities and Equalities Policies and taking an active role in promoting equality and diversity.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description
Cambrian Learning Trust is committed to safeguarding and promoting the welfare of all children and preventing extremism; all staff must ensure that the highest priority is given to following the guidance and regulations to safeguard children and young people. The successful candidate will be required to undergo an Enhanced Disclosure from the Disclosure and Barring Service (DBS) as part of their job role.
Further information about the job
Commitment to safeguarding
SAFER RECRUITMENT STATEMENT
St Nicholas CE Primary School and The Vale Academy Trust are committed to safeguarding and promoting the welfare of all children and preventing extremism. We expect all staff and volunteers to share in this commitment.
All post holders in regulated activity are subject to appropriate vetting procedures and a satisfactory “Disclosure and Barring Service (DBS) Enhanced Check.
Shortlisted candidates will be subject to online searches for publicly available information.
The Vale Academy Trust is an equal opportunities employer and we welcome applications from a range of backgrounds to represent diversity in line with our schools’ communities.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About St Nicholas CofE Primary School
- School type
- Academy, Church of England, ages 3 to 11
- Education phase
- Primary
- School size
- 120 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- St Nicholas CofE Primary School website
St Nicholas CE Primary is the smallest school within the Vale Academy Trust and is situated in the village of East Challow, just outside Wantage overlooking open countryside towards Childrey. As a teacher at St Nicholas CE Primary within the Vale Academy Trust, you will have full access to extensive and supportive CPD training, and in addition will be well supported through a wide network of teachers and planned opportunities to share experiences and expertise of colleagues across all the schools.
School location
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