Office Manager

Weaverham Primary Academy, Northwich, CW8 3BD

18 days remaining to apply

• Job start date

  16 November 2026

• Closing date

  12 October 2026 at 9am

• Date listed

  24 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: Minimum of 3 days per week over 39 weeks per year.
• Contract type: Permanent
• Pay scale: SCP10

What skills and experience we're looking for

The successful candidate will play an important part in the operational life of the school, supporting the Headteacher and leadership team in administration, health and safety and day-to-day office systems so that the school runs effectively, efficiently and in full compliance with Trust, statutory and school requirements.

We are looking for someone who:

• Has experience of administration, finance and school/business systems
• Is confident in managing office procedures and can multi-task and meet deadlines
• Can communicate warmly and professionally with children, families, staff, governors, trustees and external partners
• Is highly organised, discreet and able to work accurately under pressure
• Will take pride in helping our school run smoothly and efficiently every day
• Shares our commitment to safeguarding, teamwork and putting children first

Key Responsibilities

Office management and administration

• Lead the efficient day-to-day running of the school office.
• Ensure office systems, processes and records are organised, compliant and effective.
• Oversee admissions administration, pupil records, census returns and data submissions as required.
• Support teaching staff with booking school visits, residentials
• Ensure that telephone, email and front-of-house communication is welcoming, professional and efficient.
• Maintain administrative systems to support the smooth running of the school.
• Manage filing, document retention and record keeping in line with GDPR and school policies.

Compliance, health and safety and operational support

• Support the school in maintaining compliance with statutory and trust requirements.
• Maintain administrative oversight of health and safety records, risk assessments, training logs and compliance schedules.
• Work with site staff, contractors and external agencies as required.
• Support arrangements for maintenance, servicing and premises-related documentation.
• Ensure key policies and operational records are updated and stored appropriately.
• Contribute to business continuity and risk management arrangements where appropriate.

Safeguarding and confidentiality

• Work in line with safeguarding, child protection, data protection and confidentiality requirements at all times.
• Recognise that all staff have a responsibility to safeguard children.
• Ensure that administration relating to safeguarding is completed accurately and securely including the single central record.
• Maintain high levels of professionalism, discretion and confidentiality.

General Responsibilities

• To uphold and promote the vision and values of Weaverham Primary Academy.
• To contribute positively to the life of the school and its caring, community-focused ethos.
• To undertake training relevant to the role.
• To carry out other reasonable duties commensurate with the grade and responsibility of the post.

Future Development

There will be an opportunity to develop the role including

• Supporting Head of School with budget monitoring and forecasting
• Financial procedures including placing orders, purchase orders, processing invoices, bank reconciliation and debt recovery
• HR administration including onboarding staff, maintaining personnel records
• Processing monthly payroll

What the school offers its staff

We can offer you:

• A highly successful and welcoming school with a strong family feel
• A place where pupils are happy, confident and eager to learn
• A supportive and hardworking staff team
• Strong support from governors and the trust
• Opportunities for professional development
• The chance to make a real difference in a school where relationships matter

Why Weaverham?

• A place where pupils are happy, confident and eager to learn
• A dedicated and supportive staff team
• A welcoming community with strong values
• A school proud of its traditions and open to new ideas

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This job requires you to download an application form, you will be able to upload the application once complete.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Office Manager.pdf - 220 KB (opens in new tab)

About Weaverham Primary Academy

• Organisation type: Academy, ages 4 to 11
• Education phase: Primary school
• Size: 113 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: Weaverham Primary Academy website
• Email address: jo.wright@weaverhamacademy.org.uk
• Phone number: 01606 852148
• See more jobs: teaching-vacancies.service.gov.uk/organisations/weaverham-primary-academy

At Weaverham Primary Academy, we aim to inspire every child to develop a love of learning. We nurture every child, enabling them to flourish and achieve their very best. Our vision puts children first. When children enjoy all aspects of school and are enthusiastic, independent learners they gain the most from their education. We believe this climate for success is delivered through the creation of equal partnership between children, parents and the school.

Weaverham Academy is part of North West Academies Trust (NWAT), – one of the country’s highest- performing trusts with a superb record of improving schools and getting results -since November 2018. Pupil intake has doubled as word has spread of the improvements and the wide and varied curriculum, which places importance on helping children thrive both physically and mentally. Other NWAT schools include Delamere Academy, near Northwich, and Acresfield Primary School, Chester, which are ranked first and second in West Cheshire in the latest performance tables, St Martin’s Academy, Chester, which is the most oversubscribed school in the borough and Oak View Academy, Winsford, which is consistently amongst the highest ranking for improvement.

We are a small, happy team and we all help each other. We make sure that all the children in our care are safe and looked after to the best of our ability.

Arranging a visit to Weaverham Primary Academy

To arrange a visit and increase the chance of a successful application email jo.wright@weaverhamacademy.org.uk.

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