Operations Manager

Cawston Grange Primary School, Rugby, Warwickshire, CV22 7GU

17 days remaining to apply

• Start date details

  05th January 2026

• Closing date

  5 December 2025 at 12pm (midday)

• Date listed

  18 November 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £36,363.00 - £39,152.00 Annually (FTE) 37 hours per week, 41 weeks per year, (£33,027 - £34,714 pro rata)

Operations Manager job summary

Salary	Band J	£36,363 - £38,220 FTE (£33,027 - £34,714 pro rata)
Contract	Permanent
Hours	37 hours per week, 41 weeks per year
Reporting to	Headteacher
Liaising with	Headteacher, Trust, Teaching and Associate Staff, Students and Parent/Carers
Start Date	05th January 2026
Key Duties and Responsibilities
To enable successful learning and teaching across the school through supporting the headteacher and staff team by: Ensuring the smooth and efficient running of the school office and of the schools financial, administration, personnel, premises, business and support services in line with the Trust policy. Contributing towards the caring, inclusive and child-centred ethos of the school by living out the Trust/school’s values through daily contact with families, children and the wider school community. Meeting with the Headteacher and any other relevant members of the school/Trust leadership team as appropriate, on a regular basis, to provide an overview of contribute to key issues relating to financial, administration, premises, business and support service matters including identifying priorities and contributing to strategic planning in line with the ethos of the Trust/school and the School Improvement Plan. Line management of office staff and organisation of support staff across the school in accordance with Trust and school policies and practices.
General Duties of the Role
Personnel To ensure Trust HR policies are followed within the school and take advice as required from the Trust HR Team. To undertake regular training to ensure up to date knowledge of personnel policies and practice. To co-ordinate all support and teaching staff recruitment including the placing of advertisements in appropriate journals, newspapers and the internet. To be responsible for the effective administration of the recruiting process ensuring DBS disclosures, references, qualifications and other relevant personnel material are sighted and checked. To maintain confidential staff records and to ensure that staff records held in the school by others are kept confidential. Ensuring the Single Central Record is up-to-date and held in line with the latest borough and Ofsted advice. Managing the Sickness Absence procedure including inputting data to school and payroll systems and providing reports. To liaise with teacher supply agencies and their staff and to ensure appropriate safeguarding. To liaise with the Trust Senior Finance and Payroll Manager and/or HR Advisor as appropriate regards payroll about changes to staff hours and duties, including overtime. To prepare and process additional hours and pay claims monthly. Support the Trust Shared Services to ensure that adequate personnel systems are in place and to implement these including issuing of and amendments to contracts, payroll notification, absence returns and confidential files. To support staff in matters of health and well-being through being the main point of contact for sign posting to other services. Premises To liaise with the Facilities Supervisor to direct the premises staff and ensure the maintenance of all school buildings, ground and utilities, ensuring that any repairs are promptly and properly carried out. To support the Facilities Supervisor to oversee the management of facilities including use of facilities by outside agencies. To contribute to the keep an updated record of school assets and by regular meetings with the Facilities supervisor. This includes managing the safe disposal of equipment and replacement of assets as required. To liaise with the Facilities Supervisor with regard to statutory Health & Safety obligations for the school site and any day to day issues relating to the smooth running of the school. To work with the Facilities Supervisor to ensure that the school complies with all health and safety regulations. This includes ensuring regular fire practices and training for staff. To ensure risk assessment for all key areas of the school are in place and regularly reviewed. Ensuring high standards of cleanliness and taking responsibility for line managing the premises and cleaning team. Out of School Hours Learning To lead on the management and organisation of before school and after school clubs with support from the headteacher and administrative team. To liaise with sports coaches and external providers to ensure provision is timely and well deployed. To liaise with coaches at lunchtimes and liaise with appropriate teachers/support staff regarding their work. Equalities and Parental Support To promote equality for all by actively upholding the school’s single equality policy. To work with the head teacher and parent support leader in identifying and supporting vulnerable children and families. To line manage the parent support leader and support her activities in engaging with families. To support the deputy head in delivering the aims set out in the single equality policy. General Management and Administration: Promoting the school to parents, visitors and the wider community in line with its ethos, by providing a welcoming and supportive point of contact either face to face, by telephone, or via email; ensuring the provision of a welcoming, tidy and efficient school office and reception area; establishing and maintaining good working relationships with the whole school community. Ensuring that the school’s policy for safeguarding is applied (overseeing the admittance of visitors). Meet with the headteacher /deputy headteachers weekly to go through the diary and identify key events and responsibilities for the week ahead; provide an update on relevant information. To maintain the school’s electronic diary To monitor contracts for the provision of catering service and rubbish collection. Promoting the school and advising parents in relation to admissions and casual admissions into the school; co-ordinate parental visits; manage admissions and liaise with Warwickshire County Council. To support the EYFS leader in managing admissions to reception. Overseeing the preparation and submission of returns to appropriate bodies in line with LA and national requirements (including EYFS, school workforce, Statutory Assessments and the census). Ensuring that computerised Management Information Systems and records are maintained and kept up to date, and that these are developed commensurate with the needs of the school, including: absence, school lunches, SEND register, staff and children’s details. Ensuring adequate systems are in place for recording, monitoring and reporting of attendance and punctuality information in line with the school policy and ensuring that pupils’ records are maintained. To liaise with the LA to maximise pupil’s attendance. Support the headteacher with correspondence, policy documents and publications as required. Advising and assisting the head teacher and Trust Business manager/CFO with all Service Level Agreements and other contracts and in monitoring these services, including the school’s catering services Leading on the organisation and resourcing of school special events (family learning day, governors’ meetings, fund raising activities for example). To liaise with the school’s educational visits coordinator to facilitate school trips and the annual school residential journeys - including appropriate travel and financial arrangements. To liaise with appropriate staff to maximise sources of income. Undertaking any other relevant duties within the competence of the post holder at the request of the headteacher. This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post. If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch. To arrange a visit to school or for an informal discussion with the Headteacher, please call the school on 01788 816820 This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time Triumph Learning Trust is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. TLT is always happy to receive speculative applications from excellent teachers and support staff. The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Cawston Grange Primary School

• School type: Academy, ages 4 to 11
• Education phase: Primary
• School size: 436 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Cawston Grange Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/cawston-grange-primary-school-rugby

Our vision for Cawston Grange Primary School is to continue to develop a school committed to outstanding achievement for all, where each individual has every opportunity to aspire both academically and personally to be the best they can be.

We strive to motivate and inspire pupils through creative teaching, to develop a life long passion for learning within a secure and caring environment.

All members of the school community, including pupils, parents, governors and staff are committed to continual improvement and development, enabling our children to lead fulfilling lives now and in the future.

School location

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