P.A to the Headteacher
City of Derby Academy, Derby, Derbyshire, DE24 3ARThis job expired on 22 February 2026 – see similar jobs
Start date details
ASAP
Closing date
22 February 2026 at 12am (midnight)
Date listed
19 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- Pay Scale 5: £28,197 - £30,559 pro rata (£28,931 - £31,355 FTE)
P.A to the Headteacher job summary
Join us on an exciting journey of transformation and excellence.
At Tapestry Learning Partnership, we believe in the power of education to change lives. Formed in January 2026 through the merger of two strong trusts, QEGSMAT and Djanogly Learning Trust, we are building a future where every child succeeds and flourishes. Now, we are looking for a passionate and committed Personal Assistant to the Headteacher to play a vital role in supporting this vision at the City of Derby Academy.
About the Role
This is more than an administrative position; it’s an opportunity to make a real difference. You’ll play a pivotal role in supporting the school’s leadership, making sure everything runs seamlessly so our Headteacher and Senior Leaders can focus on transforming students’ lives.
Your responsibilities will include:
- Providing high-level administrative and organisational support
- Coordinating meetings for the Headteacher and Senior Leadership Team
- Managing communications and enquiries with professionalism and care
- Liaising with staff, students, parents, carers and visitors to uphold our welcoming ethos
Who We’re Looking For
You’ll be highly organised, calm under pressure, and confident in managing a busy workload. Previous experience in education is helpful, but not essential; we welcome candidates with strong transferable skills from other sectors. Most importantly, you’ll share our values of Respectful, Responsible and Ready to Achieve, and bring a positive, proactive approach to everything you do.
About City of Derby Academy
Serving a wonderfully diverse community with over 40 home languages, our vision is simple yet powerful, ‘improving the life chances of all students’. We offer a rich and ambitious curriculum, strong pastoral care, and exceptional enrichment opportunities, including trips, activities, and a thriving Combined Cadet Force contingent. Our students are supported to develop both academically and personally, gaining the knowledge, skills and character they need for the next stage of their education, employment or training.
City of Derby Academy is a school where:
- Diversity is celebrated and inclusion is at the heart of everything we do
- Students feel safe, happy and supported
- High expectations drive achievement for all
- Relationships between staff and students are strong and respectful
- Staff wellbeing is valued, and colleagues enjoy working here
Why Join Tapestry?
As part of our Trust, you’ll benefit from:
- A supportive network of professionals who share your commitment to excellence
- High-quality professional development and career progression opportunities
- A caring, inclusive organisation that values staff wellbeing and work–life balance
- Access to a range of employee benefits designed to promote health and wellbeing
This is your chance to be part of something special. Help us shape the future and make a lasting impact.
Purpose of the Post
To provide efficient and effective PA support to the Headteacher and ensure the smooth and professional operation of the school.
Key Duties and Responsibilities
Administrative Support
- Manage correspondence and administrative matters, responding independently to routine issues and escalating complex matters as directed by the Headteacher.
- Organise and coordinate meetings on behalf of the Headteacher, including preparing agendas, distributing papers, and ensuring all arrangements are in place.
- Arrange travel and accommodation for the Headteacher as required.
- Attend meetings as requested, accurately record minutes, and distribute them promptly.
- Undertake specific projects and research as directed by the Headteacher.
- Maintain the Headteacher’s diary, ensuring effective scheduling and prioritisation of commitments.
- Manage the Headteacher’s emails and communications professionally and efficiently.
- Maintain filing systems to ensure documents are organised and accessible.
Communication and Liaison
- Act as a key point of contact between the Headteacher, staff, students, parents, carers, visitors, and the Trust, always ensuring clear and professional communication.
- Receive and make telephone calls on behalf of the Headteacher, handling enquiries and redirecting calls where appropriate.
- Welcome visitors to the school and provide hospitality as required.
Operational Responsibilities
- Coordinate recruitment processes in consultation with the Headteacher and the Trust.
- Maintain the academy’s calendar of events and activities.
- Keep the academy website up to date in line with legislative requirements and Trust guidance.
- Support the organisation of significant school events as directed by the Headteacher.
- Assist with admissions, suspensions, and permanent exclusion processes.
- Maintain key documents such as the School Evaluation Form (SEF), Improvement Plan, and Pupil Premium Strategy as directed.
- Gather and present information for the Headteacher, including management and financial data.
Leadership and Management
- Line manage the administration and reprographics teams, ensuring efficient and effective service delivery.
Safeguarding Responsibilities
- Understand and implement all required checks for staff, visitors, volunteers, and contractors.
- Ensure the Single Central Record is accurate and up to date, confirming all pre-appointment and vetting checks have been completed.
The post holder is expected to:
- Maintain strict confidentiality and adhere to data protection legislation and associated Trust policies at all times.
- Demonstrate a clear understanding of, and commitment to, safeguarding and child protection, maintaining an awareness of relevant procedures and responsibilities.
- Comply with the Trust’s Health and Safety Policy and ensure safe working practices in the performance of all duties.
- Uphold and promote the principles of the Trust’s Equal Opportunities Policy in all aspects of the role.
- Adhere to all other relevant Trust and school policies and procedures.
- Undertake any training and professional development necessary to effectively carry out the duties of the post.
- Perform any other reasonable duties commensurate with the level and responsibilities of the role, as required by the Trust.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About City of Derby Academy
- School type
- Academy, ages 11 to 16
- Education phase
- Secondary school
- School size
- 913 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- School website
- City of Derby Academy website
At the City of Derby Academy, we believe that academic outcomes are important and our expectation is that we will achieve national progress standards. However, we do not measure the success of our students by their examination results alone. Students access a balanced curriculum and we continually strive to develop characteristics such as self-confidence, self-belief and self-esteem so our students are fully prepared for life in modern Britain.
We believe that when the school, parents/carers and students share high expectations every child will achieve great things. This includes having an excellent attitude centred on respect, high standards of appearance, good manners, full attendance and punctuality.
School location
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