Part Time Administration Assistant (Exams and Data).

Swanshurst School, Birmingham, West Midlands, B13 0TW

20 days remaining to apply

• Start date details

  December 2025/January 2026

• Closing date

  10 November 2025 at 12pm (midday)

• Date listed

  21 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 19.5 hours per week
• Contract type: Fixed term - 12 months
• Actual salary: Actual Salary for 0.6 (19.5 hours per week) £12,613-£13,451 per annum

What skills and experience we're looking for

We have an exciting opportunity to appoint an Administration Assistant to join our examinations and data team. The post is part time (0.6) with the flexibility to work 19.5 hours across 3 to 5 days.

The successful person will be working closely with the Examinations Officer and play a key role in supporting the administration and delivery of internal and external examinations. This includes managing candidate entries, timetables, seating plans and results, as well as maintaining accurate records and ensuring compliance with JCQ and awarding body regulations.

The successful candidate will have strong administrative and IT skills, excellent attention to detail, and the ability to work calmly under pressure during busy exam periods. Experience of working with data systems such as SIMS is desirable, and integrity when handling confidential information is essential. Previous experience in exams administration or within an educational setting is highly desirable.

The successful candidate will be a confident communicator, able to liaise effectively with staff, students, parents, and external agencies. A flexible and proactive approach to work is key, especially during peak exam seasons when a more flexible working pattern and some additional hours may be required.

What the school offers its staff

Swanshurst is a large, outstanding school for girls aged 11-19 years. We offer excellent support and CPD for staff at all stages of their career. Ofsted (May 2024) described our school to be “an exceptional place for pupils to learn”. They described the curriculum as “exemplary” andone which "explodes into life in the classroom". In relation to staff wellbeing, they noted that “The school is conscious of staff workload and well-being and is committed to achieving excellence in a sustainable way.” We are exceptionally proud to have been judged ‘Outstanding’ in two consecutive inspections. Ofsted (2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted report can be found here.

The school is part of the newly formed West Midlands Academy Trust (WMAT) which opened in January 2025. As one of the three founding members, the school has been integral to forming the Trust’s mission:

• Relentless focus upon delivering an excellent Quality of Education, resulting in strong progress and attainment for all groups of pupils.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

About Swanshurst School

• School type: Academy, ages 11 to 19
• Education phase: Secondary
• School size: 1920 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• School website: Swanshurst School website
• Email address: recruitment@swanshurst.org
• Phone number: 0121 464 2400
• See more jobs: teaching-vacancies.service.gov.uk/organisations/swanshurst-school-birmingham

School location

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