People Administrator

The White Horse Federation, Swindon, SN1 2LB

6 days remaining to apply

• Start date details

  01 September 2025

• Closing date

  6 August 2025 at 11:59pm

• Date listed

  23 July 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £25,185 - £26,403

People Administrator job summary

Please note that applications will be reviewed as received and should a suitable candidate be identified, we may close the vacancy early. Therefore, early application is encouraged.

Vacancy: People Administrator

Hours: Full time 37 hours per week, 52 weeks per year (K salary Grade) £25,185 - £26,403

Contract: Permanent

Start: September 2025

About the role:

The White Horse Federation is a Multi-Academy Trust of 30 schools in Swindon, Wiltshire, Oxfordshire and Berkshire, committed to providing the very best education for our students.

Our People Team are a key part of the Central Professional Services team, providing a comprehensive HR and Operations service to all of our schools and Central office. We are currently recruiting for a People Administrator to join our team. This is an on-site role, based at our Central Office in Swindon where you will join our People Team.

The People Administrator will provide support to the People Services team with administrative duties. This role will predominantly support the People Services Team, with administrative tasks around data, compliance and payroll but will also include supporting with recruitment and training administration tasks.

You will be completing:

• General office duties including scanning, photocopying and filing; ensuring accurate scanning and filing of variation forms and other People related paperwork.
• Assist with producing contract variation letters, resignation confirmations and other HR letters.
• Assist with recruitment administration and keeping employee files up to date.
• Assist with transferring paper documents to electronic based records.
• Support and cover for reception in busy periods or in the absence of the receptionist.

We can offer you:

• A busy and varied role where no two days are the same!
• A friendly, supportive team who are committed to providing a high-quality service.
• The opportunity to join a forward-thinking Trust with high aspirations for students, staff and school improvement.
• Exciting and relevant CPD and career development opportunities.

We are looking for a candidate who:

• Has organisational skills and an ability to multi-task successfully.
• Has some IT knowledge including Microsoft Office, Outlook and Teams.
• Can communication effectively.

The Advantages of joining our Federation

• Employee Assistance programme
• Cycle to Work Scheme
• Discounts on Gym Membership
• Menopause support network

Discounts, save money on holidays, clothing and much more:

• Discounts for Teachers - All staff within the Trust can take advantage of the discounts
• Blue Light Discount
• Eye Care Vouchers

Development

• Access to up-to-date training on safeguarding and child protection to ensure staff are fully supported in their roles, including ongoing updates on statutory safeguarding guidance and legislation.
• CPD Programme
• Supportive leadership team to help you reach your full potential

Pension / Leave and Service

• Excellent Pension Scheme*
• Employer contributions above national standards
• Enhanced family-friendly policies, including maternity, paternity, adoption, and shared parental leave
• An additional White Horse concessionary day’s leave per year

Ready to apply?

We hope we have done enough to give you a flavour of what it is like to work here. If you would like to come and join our People Team, then please apply today – we are looking forward to hearing from you.

The White Horse Federation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. If successful for this role, you will be expected to apply for a disclosure from the Disclosure and Barring Service before an appointment is confirmed. Please note that references will be sought on shortlisted candidates before the interview.

The White Horse Federation values uniqueness and recognises the benefit of having a diverse workforce. We value the contributions of all staff from a wide range of backgrounds and we are committed to building an inclusive workplace that reflects the diversity of the communities we serve. At The White Horse Federation, we believe that everyone should be treated with fairness and respect and share a commitment to Equality, Diversity and Inclusion at all of our schools. We welcome applications from all backgrounds and operate a fair recruitment process, free from discrimination against protected characteristics, in line with the Equality Act 2010.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

The White Horse Federation is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. If successful for this role, you will be expected to apply for a disclosure from the Disclosure and Barring Service before an appointment is confirmed. Please note that references will be sought on shortlisted candidates before the interview.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The White Horse Federation

• Type: Multi-academy trust
• Website: The White Horse Federation website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-white-horse-federation

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