53 days remaining to apply

  • Job start date

    2 September 2026

  • Closing date

    24 August 2026 at 11:59pm

  • Date listed

    2 July 2026

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Part time

Contract type

Permanent

Full-time equivalent salary

£28,598.00 - £31,022.00 Annually (FTE)

Personal Assistant to CEO job summary

Responsible to: Chief Executive Officer
Location: MET Offices (WR14 2LU)

Contract: Part Time / Term Time Only

Role Purpose

To provide a confidential and personal service to the Chief Executive Officer, carrying out a range of secretarial and administrative tasks and maintaining an efficient running of the Chief Executive Officer’s daily business.

Key Responsibilities Managing enquiries

  • Act as the first point of contact for colleagues and stakeholders looking to speak with the Chief Executive Officer

  • Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

  • Assist with managing the Trust email inbox, ensuring the school meets its expected response times and emails for the Chief Executive Officer are acted on

  • Manage enquiries and requests efficiently, referring where necessary

  • Welcome visitors on behalf of the Chief Executive Officer

  • Assist staff, parents, governors and other stakeholders with the information and support they need

  • Open and respond to mail, escalating to the Chief Executive Officer where necessary

  • Handle all confidential correspondence with discretion

Administration and diary management

  • Coordinate the Chief Executive Officer’s diary, making decisions around priorities and ensuring the Chief Executive Officer is suitably briefed

  • Organise travel and accommodation arrangements

  • Support the Chief Executive Officer to manage their workload, advising on priorities where appropriate

  • Prepare the Chief Executive Officer for meetings by assembling reports and relevant documents

  • Respond to appropriate requests for information from governors or external agencies

  • Maintain accurate records in efficient files and online systems

  • Support with the coordination of certain school events, under the direction of the Chief Executive Officer

  • Complete desktop research for the Chief Executive Officer, analysing findings and providing summaries for the Chief Executive Officer


    Written communication

Interpret Chief Executive Officer’s comments into draft written correspondence to be sent to relevant stakeholders

  • Develop written communication that’s professional and upholds the school’s vision and values

  • Proof-read outgoing communication to ensure it’s of the highest standard

  • Support the Chief Executive Officer to use Microsoft applications (e.g. Word, Excel, Powerpoint)

  • Other areas of responsibility

    • Read and follow the relevant Trust policies

    • Undertake training required to develop in the role

    • Ensure all duties and responsibilities are undertaken in line with the Trust health and safety policy

    • Contribute to the safety of children and young people and protect them from harm

    • Provide administrative support for the wider senior leadership team when required

    • Maintain a high degree of confidentiality with regard to issues concerning members of staff and pupils.

    • Respond with tact, sensitivity and awareness to pupils and parents in relation to duties undertaken Requirements and Qualifications

    criteria

    qualities

    Qualifications
    and training

    • GCSE or equivalent level, including at least a grade 4 (grade C) in English and maths

    Experience

    • Carrying out administrative and secretarial tasks

    • Dealing with face-to-face and telephone interactions

    • Working with children or young people

    • Working and collaborating within a team

    Skills and knowledge

    • Good oral and written communications skills

    • Ability to respond quickly and effectively to issues that arise

    • Ability to plan, organise and prioritise to meet deadlines

    • Ability to produce meeting minutes and documents of a high quality

    • Ability to use own initiative and take action accordingly

    • Excellent attention to detail

    • Ability to use IT packages including word processing, spreadsheets and presentation software

    • Ability to use relevant office equipment effectively

    • Ability to build effective working relationships with colleagues

    • Understanding of data protection and confidentiality

    • Understanding of safeguarding

    Personal qualities

    • Commitment to promoting the ethos and values of the school and getting the best outcomes for all pupils

    • Commitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the school

    • Commitment to a team approach; exchanging ideas and providing support to colleagues where needed

    • Ability to work under pressure and prioritise effectively

    • Commitment to maintaining confidentiality at all times

    • Commitment to safeguarding and equality

    • Embraces change well

    • Deals with difficult situations effectively

    • Patient, flexible and adaptable, meticulous and conscientious

    Personal Attributes

    • High integrity, accuracy and attention to detail.

    • Proactive, professional and able to work independently.

    • Able to influence without direct authority.

    • Calm and confident when dealing with challenging situations.

    • Strong commitment to safety and continuous improvement.

    Safeguarding

    Mercian Educational Trust is committed to safeguarding and promoting the welfare of children and young people

    The postholder must:

    • Undergo enhanced DBS clearance.

    • Follow all safeguarding policies and procedures.

    • Report concerns immediately to the appropriate safeguarding lead.

    Flexibility & Professional Growth

    As MET continues to grow and evolve, roles may develop and change focus. The postholder is expected to remain flexible and responsive to the Trust’s needs, and to engage fully in professional development that supports this evolution.

    This job description outlines the key duties and responsibilities of the role but is not exhaustive. The postholder may be asked to undertake other tasks commensurate with the role and level of responsibility. It will be reviewed annually and may be amended following consultation.

    Mercian Educational Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

    ExperienceEssentialDesirableMinimum of 2 years’ experience working in a similar roleXCarrying out administrative and secretarial tasks XDealing with face-to-face and telephone interactions XWorking with children or young people XWorking and collaborating within a team XSafeguardingEssentialDesirableAbility to perform a role that involves infrequent contact with childrenXThis post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020XSkills and knowledgeEssentialDesirableGood oral and written communications skillsXAbility to respond quickly and effectively to issues that ariseXAbility to plan, organise and prioritise to meet deadlinesXAbility to produce meeting minutes and documents of a high qualityXAbility to use own initiative and take action accordingly XExcellent attention to detail XAbility to use IT packages including word processing, spreadsheets and presentation software XAbility to use AI to enhance role, tasks and communicationsXAbility to use relevant office equipment effectively XAbility to build effective working relationships with colleagues XUnderstanding of data protection and confidentiality XUnderstanding of safeguardingXPersonal Qualities and EducationEssentialDesirableGCSE or equivalent level, including at least a grade 4 (grade C) in English and maths XCommitment to promoting the ethos and values of the Mercian Educational Trustand getting the best outcomes for all pupilsXCommitment to acting with integrity, honesty, loyalty and fairness to safeguard the assets, financial probity and reputation of the TrustXCommitment to a team approach; exchanging ideas and providing support to colleagues where neededXAbility to work under pressure and prioritise effectivelyXCommitment to maintaining confidentiality at all timesXCommitment to safeguarding and equalityXEmbraces change wellXDeals with difficult situations effectivelyXPatient, flexible and adaptable, meticulous and conscientious

    Further information about the job

    The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
    Visas cannot be sponsored.
    If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

    Commitment to safeguarding

    Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

    Our recruitment process follows the keeping children safe in education guidance.

    Offers of employment may be subject to the following checks (where relevant):
    childcare disqualification
    Disclosure and Barring Service (DBS)
    medical
    online and social media
    prohibition from teaching
    right to work
    satisfactory references
    suitability to work with children

    You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

    Applying for the job

    This school accepts applications through their own website, where you may also find more information about this job.

    CVs will not be accepted for this application.

    View advert on external website (opens in new tab)

    About Mercian Educational Trust

    Type
    Multi-academy trust
    Website
    Mercian Educational Trust website
    See more jobs
    teaching-vacancies.service.gov.uk/organisations/mercian-educational-trust

    We are a multi academy trust based in Worcestershire.

    Our vision is to empower our community to develop a range of diverse skills to thrive in an evolving world through our family of distinctive schools.

    Head office location

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