Primary School Business Operations Manager
Malin Bridge Primary School, Sheffield, South Yorkshire, S6 4RH16 days remaining to apply
Start date details
01 September 2026 or sooner
Closing date
7 June 2026 at 11:59pm
Date listed
22 May 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £38,220.00 - £41,771.00 Annually (Actual)
Primary School Business Operations Manager job summary
We are seeking to appoint an experienced, highly motivated and committed Primary School Business Operations Manager; a talented individual to lead effective whole school administration and organisational systems ensuring the adequate provision of resources needed throughout the school community. With responsibility for school administration, day to day premises management, health and safety, and elements of financial management and HR, working with a central team.
This role includes implementing the day-to-day support that enables the school to operate effectively and efficiently. The successful candidate will have high expectations of themselves and their team, the ability to work to deadlines, be motivated, able to use their own initiative, work well under pressure and have a relentless drive for excellence. Your expertise will help to deliver an outstanding learning environment for our young people.
Job description
The post holder must at all times carry out their responsibilities within the spirit of the school and trust policies and within the framework of legislation relating to academies and education, with particular regard to the statutory responsibilities of the trust and the governing body of the school.
To be responsible for leading the school administrative functions and business operations, under the leadership and guidance of the Headteacher, in conjunction with the central team. Duties will include, but not be limited to:
Specific duties and responsibilitiesOrganisation
Take a lead role in planning, development, design, organisation and monitoring of school-based support systems/procedures/policies.
Line manages support staff as appropriate:
o Liaise between managers/teaching staff and support staff
o Hold regular team meetings with managed staff
o Undertake recruitment/induction/appraisal/training/mentoring/SAM.
Manage cover arrangements for absent staff including; the arrangement of supply cover and managing work allocation, cover/insurance claims.
Administration
Take a lead role in relation to school-based finance, human resources, premises and IT working in conjunction with the central team;
Produce, and respond to, complex enquiries and correspondence related to the post holder’s areas of work.
Manage complex administrative procedures.
Act as confidential personal assistant to the Headteacher and Deputy Headteacher(s), providing administrative support, taking minutes, dealing with their correspondence, appointments and diary.
Responsible for the completion and submission of complex returns, including the school census and school workforce census, in conjunction with central team specialists.
Produce data reports using the Pupil Progress Tracker as required by leadership and/or governors.
Take the lead role in the development and maintenance of school record/ information systems, including pupil and nursery admissions (including confirmation of allocated places to parent/guardian).
Oversee information requests under GDPR legislation, under guidance from central MIS team.
Lead the co-ordination and administration of the wraparound care provision.
Organise school based HR activity in line with Trust policies and procedures.
o Recruitment/induction of staff as agreed with the Headteacher
o Manage the administration of staff employment contracts including liaison with central HR team
o Manage the administration of Payroll including liaison with the payroll team
o Oversee the SCR which is maintained by the central HR admin team.
Lead the administration of school trips in accordance with Trust procedures.
Oversee marketing activity, including the maintenance and updates to the school website in line with legal requirements, in conjunction with central team.
Resources
Responsible for the selection and management of school resources, including management of expenditure within an agreed budget and regular audit of resources.
Take a lead role in the recruitment of support staff and in managing associated employment procedures, under the advice of the central HR team.
Provide advice and guidance to staff and others on complex issues.
Undertake research and obtain information to inform leadership team decisions.
Take a lead role in school-based procurement and securing sponsorship and new sources of funding for the school, under Trust policies and procedures.
Manage school-based service contracts, school licenses and insurance, under the advice of the central team.
Manage school facilities including premises, buildings and projects in conjunction with central team.
Manage school lettings and associated income.
Liaise with the IT team to ensure systems are fit for purpose for the school.
Manage school based financial administration processes under Trust procedures and guidance of central finance team.
Take a lead role in planning, monitoring and evaluation of school budget with Headteacher and central finance team.
Responsible for Health & Safety management in school using Trust policies and procedures under guidance of central team.
Responsible for overseeing the administration of medicines and first aid for the school in line with Trust policies and procedures.
Support for the trust/schoolBe aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Work in a flexible way to respond to the needs of the trust and to fulfil other duties and responsibilities appropriate to the grade and role as and when required.
Be aware of and support difference and ensure equal opportunities for all.
Appreciate and support the role of other professionals.
Attend and participate in relevant meetings as required.
Contribute to the overall ethos/work/aims of the trust/schools.
Participate in relevant training, other learning activities and performance management as required.
Team responsibilities: all staff are considered part of the overall trust team and may be required to provide assistance to colleagues in other areas from time to time commensurate with the role, skillset and grade.
From time to time, to meet the needs of the trust, you may be asked but not expected to work hours additional to your normal working hours. The trust will give you as much notice as possible and you will be paid/recompensed for such work. Situations where this might be required are, for example: relevant key school events such as open evenings, exam results days, trips, clubs, training etc.
Changes to these dutiesThe above duties are not exhaustive, and the post holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them by the Headteacher.
The job description and allocation of particular responsibilities will be kept under review and may be amended via consultation with individuals, the governing body or board of trustees and/or senior leadership team as required. Trade union representation will be welcomed in any such discussions.
Further information about the job
Commitment to safeguarding
The successful candidate will be required to complete a Disclosure & Barring check in line with the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 and the Police Act Regulations.
At Chorus Trust we are committed to the safeguarding of all our pupils, please visit our website to access our Safeguarding & Child Protection policy www.chorustrust.org/policies.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Malin Bridge Primary School
- School type
- Academies, Does not apply, ages 2 to 11
- Education phase
- Primary school
- School size
- 619 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
- School website
- Malin Bridge Primary School website
Malin Bridge is an extremely popular primary school and nursery providing education for 2–11-year-olds in the Northwest of Sheffield. Ofsted judged it to be an outstanding school in its most recent Ofsted inspection in March 2024.
Everyone at Malin Bridge works collaboratively to ensure that all children are given every opportunity to enjoy learning and to thrive in a happy, stimulating, vibrant community. The school’s values of celebrating diversity, enquiring about the world and being aspirational underpin everything within the curriculum and beyond.
Malin Bridge Primary School is part of Chorus Education Trust. As part of our values, we are committed to supporting inclusion and diversity at Chorus. We actively celebrate colleagues’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.
You can view the school website at: www.malinbridge.chorustrust.org
School location
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