Finance Officer
Bellevue Place Education Trust, London, SW17 7BSThis job expired on 27 April 2024 – see similar jobs
Start date details
ASAP
Closing date
27 April 2024 at 12:59am
Date listed
18 March 2024
Job details
Job role
- Teaching assistant
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time, full time
Contract type
- Permanent
Full-time equivalent salary
- £25,500.00 - £27,554.00 Annually (FTE) Pro rata info if applicable
Finance Officer job summary
Finance Officer
Salary: £25,500- £27,554
Contract: F/T and P/T considered – 52 weeks per year
Closing date: Friday 26 April 2024
Interview date: Tuesday 30 April 2024
Start Date: ASAP
Location: BPET office, Kilburn Grange School, Priory Park Road, Kilburn, London, NW6 7UJ
Reports to: Financial Accountant and Director of Finance
The Bellevue Place Education Trust (BPET) is a family of high-performing primary schools across London and Berkshire. We have a clear vision to deliver the highest standards of education, blended from the best of the state and independent sectors. We strive for all children to Learn, Enjoy, Succeed.
Purpose of the role: To ensure effective, efficient, and accurate financial and administrative operations, assisting and reporting to the Financial accountant and in liaison with the Director of Finance.
Main Responsibilities:
To be responsible for the day-to-day processing of accounts payable transactions to ensure that BPET's finances are maintained in an effective, up to date and accurate manner. Co-ordinating and completing administrative routines relating to orders, invoices, payments, income and the receipt of goods and services where appropriate.
The Finance Officer will be responsible for managing the school's financial operations, maintaining accurate records, and providing financial support to the school leadership team.
To ensure success, you should exhibit extensive experience in processing invoices and sound knowledge of accounting practices. An outstanding invoice processor will be someone with a keen eye for detail and accuracy.
Key Tasks:
- Financial Management: Oversee the day-to-day financial operations of the trust, including budgeting, forecasting, and financial reporting.
- Financial Analysis: Conduct financial analysis to identify trends, variances, and opportunities for cost savings or revenue generation.
- Accounts Payable and Receivable: Manage the school's accounts payable and receivable processes, ensuring timely and accurate processing of invoices, payments, and receipts, ensuring supplier statements are checked and copy of invoices requested when needed.
- Compliance and Audit: Ensure compliance with financial regulations, policies, and procedures, and support internal and external audits as required.
- Raising payments following required authorisation having been gained and ensuring signed by relevant signatories, having regard to levels of delegation approved by the Board of Trustees
- To be responsible for the investigating and resolving queries by liaising with suppliers, contractors, other schools, and organisations
- Assisting in ensuring accurate VAT accounting is adhered to and process journal entries
- Processing of Direct Debits and updating the recurring payment schedule
- Recording of credit card transactions, assistance to staff using the credit card, reconciliation of statement
- Maintaining listing of accounts payable and to assist in the establishment of a list of approved contractors and suppliers to ensure best value
- Implementing invoicing procedures
- Reconciling invoices to orders
- Reviewing and processing invoices
- Maintaining databases
- Investigating differences
- Managing supplier requests and queries and email accounts
- Assisting with past due or denied invoices
- Attendance to meetings as required.
This job description may be amended at any time after consultation with you.
Support to School:
- Developing and understanding of BPET policies and procedures, complying with their contents and raising concerns in a timely manner
- Contribute to the overall ethos/work/aims of BPET
- Appreciate and support the role of other professionals.
Other Responsibilities:
- To attend training sessions as required
- To provide cover for other office staff as directed
- To support the safeguarding of students and staff
- To support the School and BPET distinctive vision and ethos.
This list is not intended to be exhaustive, and the Purchase Invoice Processor will be required to undertake any other duties commensurate with the general level of responsibility of the post as directed by the Director of Finance.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed. The Trust will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This Job Description is current at the time of printing but will be reviewed on an annual basis and, following consultation with you, may be changed to reflect or anticipate changes in the job requirements which are commensurate with the job title and grade. This post requires an Enhanced DBS Clearance check.
Person Specification
- Associate’s or bachelor’s degree in accounting
- A minimum of 2 years’ experience in a similar role
- Proficiency in accounting software, such as Planergy, Xero, Civica (or similar software)
- Extensive experience in processing invoices
- Strong knowledge of financial principles, budgeting, and financial reporting.
- Proven experience in financial management, preferably in an educational or similar setting.
- Knowledge of databases and recordkeeping
- Proficiency in office software, such as Microsoft Excel, Word, and Outlook Express.
- Advanced ability to collaborate, manage requests, answer queries, providing excellent customer service to staff and suppliers
- Excellent organizational, communication and inter-personnel skills.
Special Requirements
Willing to undertake additional hours if required.
Equal Opportunities
A commitment to equality of opportunity
The post holder must be aware of the confidential nature of the work at all times.
The post holder must adhere to and support the school’s Safeguarding and Child Protection Policy.
Disclosure and Barring Service check
BPET is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. We are committed to being equal opportunities employers. We do not discriminate on the basis of race, religion or belief, colour, sexual orientation, age, physical or mental disability, marital status, nationality, ethnic or national origin. All recruitment decisions are made on the basis of qualifications, merit and business need.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About Bellevue Place Education Trust
- Type
- Multi-academy trust
Academy Trust
Head office location
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