6 days remaining to apply

  • Job start date

    3 June 2024

  • Closing date

    24 May 2024 at 3pm

  • Date listed

    9 May 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Term time: 38 weeks plus 2 weeks - 36 hours per week

Contract type


Full-time equivalent salary


Pay scale


What skills and experience we're looking for

The successful applicant will have outstanding communication skills, including good spoken English.

They will be flexible, capable of using their own initiative and able to work as part of our outstanding team. As the first point of contact for the School, they will create a friendly and professional impression. They will be computer literate, confident working in Microsoft Office and using email. Experience of working in a school office is desirable, as is experience of using SIMS (Schools Information Management System). Training will be given on SIMS, if required.

A First Aid Qualification would be desirable, but not essential.

What the school offers its staff

Whitefriars School is 3-19 through-school in Wealdstone. Our learners of all ages make rapid progress in an environment of love and care and we see our school as a strong family where expectations are high, values are positive, forgiveness is abundant and children are treasured. We believe that anyone can learn anything and the growth mindset underpins everything we do. We are a friendly, positive and committed team, dedicated to ensuring that all of our learners succeed and thrive.

Further details about the role

  • To provide a warm welcome and present a positive image of the School to all staff, parents and visitors both internally and externally
  • To use own initiative to deal with all enquiries received through a variety of media including face-to-face, email and telephone
  • To ensure the School’s safeguarding and security procedures are adhered to and that all visitors and students are signed in and out
  • To initially handle complaints, ensuring that they are dealt with tactfully, attempting to resolve minor matters and ensuring that more serious matters are referred to the appropriate member of staff in a timely manner
  • To take and relay messages relating to pupils and other school business
  • To keep the reception area tidy and well organised
  • To contact parents and relevant authorities in emergency situations
  • To foster good relationships with colleagues and other stakeholders by appropriate interaction
  • To keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
  • To maintain the school diary on SIMS.net
  • To operate and maintain the SIMS.Net Pupil Information System and the SIMS Attendance module to operator level
  • To communicate with parents via email and text
  • To be responsible for the daily post; incoming to be dealt with or distributed daily to appropriate staff; outgoing to be posted as required
  • To be responsible for the “office@” e-mail account, forwarding messages using own initiative and following instructions and procedures provided by the Communications Manager
  • To carry out all duties with due regard to the rights respecting values and ethos of the School
  • To be aware of, read, understand and comply with all federation policies and procedures, especially those relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • To ensure compliance in safeguarding and promoting the welfare of children
  • Medical
    • To administer First Aid for pupils and staff
    • To care for pupils who are unwell and liaise with the parents of these pupils
    • To administer medication to pupils, as prescribed by the appropriate G.P
    • To keep records of pupils needing medication and of medication given

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people, and we expect all staff (including supply staff), volunteers and visitors to share this commitment.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Please complete the online application.

Visas cannot be sponsored.
Apply for this job

About Whitefriars School

School type
Academy, ages 3 to 18
School size
1514 pupils enrolled
Age range
3 to 18
Phone number
020 8427 2080

In September 2015 we opened our brand new secondary section. In May 2018 our school was judged by OFSTED to be outstanding. In September 2021 we opened our Sixth Form.

Heathland Whitefriars Federation is a multi-academy trust comprising Heathland and Whitefriars Schools in Harrow. Our Federation of two schools is underpinned by a values-based ethos that helps everyone work together cooperatively and with mutual respect. Our pupils make rapid progress in an environment of love and care where expectations are high, values are positive, forgiveness is abundant and children are treasured. We absolutely believe that anyone can learn anything and the growth mindset underpins everything we do.

School location

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