Reception Secretary

Queen Mary's Grammar School, Walsall, West Midlands, WS1 2PG

38 days remaining to apply

• Start date details

  October 2026

• Closing date

  16 August 2026 at 11:59pm

• Date listed

  8 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £13,510.00 - £13,942.00 Annually (Actual) Grade 3 SCP 4-6: FTE £25,185 - £25,989, Term Time Only plus 1 week

Reception Secretary job summary

Job Title: Reception Secretary

Location: Walsall

Queen Mary’s Grammar School was founded in 1554 by Mary Tudor. We have been shaped by our past and are proud of our traditions, but we are also confident of an exciting future as we help to shape the new educational landscape with our partners in the Mercian Trust. Queen Mary’s is an academically selective school, but wellbeing and pastoral care is at the heart of what we do. The School has gained national attention for our focus on mental health (through the ‘Change Your Mind’ Programme) and the School community is a huge strength, summed up in our motto: ‘Quas dederis solas semper habebis opes’; It is what you give that you will keep as eternal riches.

Our House system celebrates the four pillars of school life at Queen Mary’s: an academic focus, an international ethos, an enterprising spirit and a sense of community. We enjoy our social, cultural and ethnic diversity and live by our core values:

• Courage - facing new challenges with determination & resilience
• Respect - for yourself & tolerance of others
• Equality - opportunities for all, whilst recognising & celebrating diversity
• Discipline - developing personal responsibility
• Integrity - to be honest, sincere, reliable & selfless
• Teamwork- stronger together

Outside the classroom, we offer a range of life-enriching opportunities: time at our Field Centre in Wales; membership of our thriving Combined Cadet Force; individual and team sports; foreign expeditions and travel; participation in music, debating and public speaking and many other activities. We believe that achievement and enjoyment go hand in hand.

The school is part of the IOE’s Mandarin Excellence Programme and has been named as one of the top 100 secondary schools for cricket in the UK by the Cricketer magazine. The Horizon near-space programme has set new standards of what is possible for school-age students to achieve and we offer a multitude of other clubs, societies and opportunities.

We equip our pupils to meet the challenges of a rapidly changing world. Most choose to go on to higher education, but we prepare them through our wider curriculum for a range of pathways. Through partnership between School, pupil and parents, we aim to produce well-rounded and employable young people. It is our mission to attain excellence in all that we do.

Find more information here: Queen Mary's Grammar School - Home

Are you ready to embark on a rewarding journey within an educational community that values increasing opportunities, improving outcomes for our students.

We are looking to appoint an enthusiastic, dynamic and dedicated Reception Secretary to join our collaborative and supportive team. The ideal candidate will be required to provide a high standard of secretarial and administrative support to assist in the smooth running of all academy activities. As you will be the first point of contact to all visitors entering Queen Mary's, it is important that you provide a high standard of service and represent the School in a welcoming and professional manner.

The successful applicant will be responsible for:

Receiving visitors to the school and managing telephone calls

Providing excellent professional customer service to pupils, parents, staff and visitors

Dealing with a wide range of general administrative and office duties for the School

Reporting to: Data & Administration Manager

For Key Duties and Responsibilities please see the attached Job Description

Personal Qualities and Professional Relationships:

To have a positive and motivated approach to work;

To have an excellent customer service approach

To be able to work in a supportive and patient manner with all pupils and students;

To be flexible and approachable;

To be resilient and calm under pressure;

To have excellent administration and time management skills;

To proactively engage with pupils and students and have presence in order to maintain excellent standards of behaviour;

To be able to establish and develop good relationships with all involved in the School community, working well within different teams;

To demonstrate a flexible approach to work and changing priorities;

Skills:

To be competent in the use of ICT, specifically SIMS and data entry;

To have excellent communication skills, both oral and written;

To have experience of communicating with people at all levels across an organisation.

Operational experience:

To have experience of working with and supporting young people;

To have experience of working in a busy Reception;

To have experience of using management information systems and/or online systems.

Other:

To have an understanding and willingness to be involved in School enrichment activities;

To have an understanding of the School environment and priorities for learning

Please provide a personal statement to support your application and highlight any attributes, skills and experience you will be bring to this role.

While we embrace the use of AI tools to assist in working efficiently and making effective use of time, we ask that you do not use AI assistants during the application process. Applications will be screened for AI generated content.

For full details of the post please see attached Job Description and Person Specification

Why The Mercian Trust?

As one Trust we share a common purpose. We call it our social mobility and social justice mission to change our communities through the very best equitable education. When we get this right, it enables our children and young people to fulfil their potential, thrive in the world of work, and make a positive contribution to the local, national and international community.

Put simply, our common purpose is to increase opportunities and improve outcomes for our students. We are particularly committed to students who are under-served and under-resourced. We prioritise those who have special educational needs and disabilities, or who are more likely to face discrimination for whatever reason.

It is this common purpose that fuels everything we do. We deliver impactful, sustainable and ethical continuous school improvement in our schools to ensure the children and young people in the communities we serve learn in the very best and most inclusive schools.

We are deeply rooted in the communities we serve (which are the education investment areas of the West Midlands). We adopt a pioneering spirit and look to lead the sector with innovative solutions to the problems our students and families face.

Want to be a part of something extraordinary? Find out more: The Mercian Trust - Home

Benefits:

Financial, Health and Lifestyle

• discounts on everyday purchases (Eden Red)
• a comprehensive free of charge health plan (UK Health Care)
• a cycle to work scheme via Halfords
• access to the Blue Light Card

For further benefits including education sector leading CPD: The Mercian Trust - What we can offer you

The Mercian Trust is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and all appointments are subject to enhanced Disclosure & Barring Service (DBS) checks and satisfactory references.

The Mercian Trust is also committed to promoting equality, challenging discrimination and developing community cohesion. We welcome applications from all sections of the community.

Please take time to read our polices attached to this advert.

We reserve the right to close this vacancy early if we receive a high volume of suitable applications. Please apply as soon as possible to avoid disappointment

We strongly encourage informal visits to the school with the opportunity to meet prospective colleagues or if you would like more information about the role please contact Mrs Nicole Turner to arrange such a visit, by emailing n.turner@qmgs.merciantrust.org.uk

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Queen Mary’s Grammar school is committed to safeguarding and promoting the welfare of children and young people/vulnerable adults and expects all staff and volunteers to share this commitment. Safeguarding and Safer Recruitment Policies can be found on our website.This position is subject to appropriate vetting procedures including a criminal record check from the Disclosure and Barring Service (formerly CRB) which will require you to disclose details of all unspent and unfiltered spent reprimands, formal warnings, cautions and convictions as part of the recruitment process.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Queen Mary's Grammar School

• Organisation type: Academy, ages 11 to 18
• Education phase: Secondary school
• Size: 1399 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: Queen Mary's Grammar School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/queen-mary-s-grammar-school-walsall

Queen Mary’s Grammar School is an invigorating and rewarding place to work: the pupils are intelligent and committed to study; the staff are friendly and forward looking. It is far more than just a place of work – it is a thriving community, proud of its past and confident of its future. We are an outstanding school, as recognised by OFSTED in our most recent inspection in March 2023.

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