Receptionist & Admin Assistant

Willow Tree Academy, Rotherham, S65 2JW

28 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  6 November 2026 at 12pm (midday)

• Date listed

  9 October 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full time equivalent salary: £22,971.00 - £23,336.00 Annually (Actual) Temporary with a view to Permanent

Receptionist & Admin Assistant job summary

Here at Willow Tree Academy our motto is ‘Engaging Hearts and Minds in the Love of Learning’; our schools are a safe, vibrant and inspiring place where everyone feels secure, valued and respected - encouraged at every step to do their very best. We are a small Academy with 4 primary schools.

Main Purpose

Part of our team, responsible for the warm welcome of all visitors to our schools and will assist with the smooth running of the school. They will have excellent interpersonal skills, be friendly and efficient and have a good level of ICT skills.

Duties will include fulfilling a range of clerical duties, undertaking all routine administration activities including some basic finance, maintaining manual and computerised records/management information systems, being the front of reception, answering routine telephone and face to face enquiries and signing in visitors, assisting with pupil first aid/welfare duties, administering medicine, liaising with parents/staff, assisting with arrangements for all visitors to the school.

We require someone who will maintain contact with parents, taking voicemail messages for illness/lates and inputting absence on the Arbor system. Preparing paperwork for dinners including any pupils with allergies. Chase dinner debts, breakfast club debts and trip payments, and organising school trips. Producing the newsletter fortnightly.

Inputting information onto the disclosure system to produce a DBS certificate.

Skilled in effective oral and written communication, the ability to form effective professional relationships including team working, and have good organisational and time management skills.

What’s in it for you?

We are dedicated to the development of our colleagues and committed to creating a great place to work. In order to provide the best for our pupils and families we need to find people already living our Values. In return we will offer you extensive support and CPD; the opportunity to work with other professional colleagues; a welcoming school, with friendly, enthusiastic and supportive staff team; an ambitious and dynamic Senior leadership Team; a dedicated Governing Body.

Willow Tree Academy is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Willow Tree Academy

• Type: Multi-academy trust
• Website: Willow Tree Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/willow-tree-academy

Our school mission statement states our commitment to ‘engaging hearts and minds in
the joy of learning’ and I am fortunate to have such a talented team who go ‘the extra mile’.
My staff all offer great commitment to your children and to the community of Herringthorpe
too. Teamwork, creativity, taking responsibility, empathy and a high sense of personal selfesteem
are just some of the qualities that we aim to develop in your children. To be able to
do this we need to work in partnership with you.
We too are proud of our outstanding provision and because of this we support other schools in
challenging circumstances. Our collaboration with Greasbrough Primary School has been an amazing
success, with the school emerging rapidly from Special Measures in less than eighteen months.
Strengthening our partnership was the next step and we have now formed Willow Tree Academy which
also no includes Rockingham Junior and Infant School and Roughwood Primary School.
Each year the school goes from strength to strength – we believe every day is special and no time can be
wasted in the pursuit of excellence. However, you are the first and foremost educators of your children
and we value your support and time with Home Learning and most important, reading at home. We look
forward to working together in partnership to help your child be the best that they can be!

Head office location

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