Receptionist Administrator

Thorpe Primary Academy, Peterborough, Cambridgeshire, PE3 9UG

31 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  1 September 2025 at 9am

• Date listed

  31 July 2025

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: Grade 5 - 15 hours

Receptionist Administrator job summary

Reception

Ensure the effective operation of reception for all visitors to the school giving information and directions to assist them adequately in the purpose for their visit and to record visitors onto and away from site in line with security and safeguarding procedures

Provide assistance for staff and students with any enquiries made at reception by resolving or reducing queries and giving advice where appropriate

Manage phone calls. Effectively transfer calls, take messages and identify and deal with queries raised by callers by liaising with staff members as necessary

Ensure reception facilities are always kept tidy and are welcoming to all visitors

To be responsible for ordering staff badges and maintaining the staff photo board.

To open check and distribute post, parcels and emails to recipients. Post box to be checked daily

Control access to the school in line with the school’s safeguarding procedures, including signing-in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

Ensure the compliance with GDPR within the office, and with other Staff throughout school.

Maintain a tidy school office area with a 'clear desk' philosophy so that a professional office is maintained.

Administration

Provide timely and effective operation of administrative support service to the Headteacher, Office Manager and School Business Manager to a high standard and level of accuracy at all times

Use of Arbor (or appropriate MIS system) for recording, storing, retrieving, and analysing information of students and staff as required and assist the Office Manager with ensuring the necessary data is available to complete the school census

Ensure pupil emergency contact information is kept updated and as a minimum, on an annual basis, sent out to parents for review / amendment

Ensure Inventry and MIS are accurately updated with the arrival times of late pupils.

Manage school lunches daily via ParentPay. Responsibility for the management of school meal accounts via the ParentPay system

Responsible for loading all trips onto ParentPay and collating all relative information including monitoring and liaising with staff regarding trip permission and payments from parents. Responsible for collating all pupil information prior to events including permission, payments, and dietary needs.

Ensure the use of electronic payments and communications with all parents throughout school including in respect of booking and invoicing Breakfast club.

Manage communication sent to parents in accordance with school requirements using our MIS system as a primary source of communication.

Perform the year end process on Arbor (or appropriate MIS system) for movement of students into new year groups in preparation for the new academic year.

To be responsible for the school central calendar

Help organise events including but not exclusively, Parent Teacher evenings, Photos, Vaccines etc

To create and distribute the weekly newsletter using powerpoint.

To input first aid incidents onto the schools Health and Safety system.

To administer medication

Organise and manage all aspects of after school clubs

Production of letters and other communications, to a high standard with excellent grammar and punctuation.

OTHER DUTIES

To maintain confidentiality and adhere to the school’s procedures and policies.

To attend staff meetings and training as required.

Any other reasonable duties as requested.

Please note that this description is not a full list of duties is illustrative of the general nature and level of responsibility of the role. It is neither an exclusive nor exhaustive comprehensive list of all tasks that the postholder will carry out. The postholder may be required to do other duties appropriate to the level and context of the job, skills and grade.

This job description will be reviewed periodically.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Thorpe Primary Academy

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 495 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Thorpe Primary Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/thorpe-primary-school

Thorpe Primary School is a wonderful, multi-cultural school where children feel safe, happy and secure, and leave well-prepared for the next phase of their education. An engaging and innovative curriculum inspires children and equips them with skills, experience and confidence to achieve their best. We strive for children to develop into successful learners and well-rounded individuals through high quality teaching and pastoral care across the school.

Our dedicated staff work incredibly hard to secure good outcomes for children. They work together to ensure the curriculum we offer is purposeful and memorable for all children as well as offering a wide range of extra-curricular activities and opportunities.

Our provision is enhanced by our good relationships with parents, Academy Committee and the wider community, all of whom we work in partnership with.

We are located within the bustling city of Peterborough and enjoy direct rail links with London. Peterborough is known for its diverse and inclusive culture which is something we celebrate throughout our school; with 28% of our pupils having English as an additional language. We are proud to serve the families of Netherton and western Peterborough.

We have high expectations for all our pupils and staff, and consider our families to be partners, recognising the vital role that they play. We want to work together as a team, to fully realise the potential of all of our children.

We benefit from an on-site internal Nursery, which is the main feeder Nursery into our school. We have recently benefited from various site work to refresh our Nursery provision, including internal and outdoor spaces.

We work closely with our four Trust schools (Jack Hunt, Longthorpe Primary, Nova Primary and Ravensthorpe Primary), as all schools are within a maximum 15-minute walking distance from each other, which allows us to work collaboratively with our peers across both primary and secondary settings. We are all proud members of Keys Academies Trust.

We benefit from wide outdoor spaces, including a luxurious school field and dedicated play areas and outdoor learning environments, including a recently refurbished outdoor EYFS and Nursery space.

We welcome new colleagues to join our dedicated team, who will bring energy, optimism and a drive to build dreams for our pupils.

School location

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