EXPIRED

Office Administrator Apprentice

Ashley Church of England Primary School, Walton-on-Thames, Surrey, KT12 1HX

This job expired on 28 June 2024 – see similar jobs

• Closing date

  28 June 2024 at 11:59pm

• Date listed

  17 May 2024

Job details

• Job role:
  • Teaching assistant
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: First year any age - £6.50ph rising after 1 year aged 19+ £10ph or aged under 19 -£7.50ph

Office Administrator Apprentice job summary

GENERAL OFFICE SUPPORT

reception duties, including operating the phone and door systems, arranging routine appointments for parents and outside agencies, receiving visitors and providing them with refreshments assisting with pupil first aid/ welfare duties

• collection and dispersal of incoming and outgoing mail
• assisting with the preparation, updating, distribution and storage of a wide range of computerised and paper based records, reports and information packages,
• regular maintenance and systematic organisation of office filing systems, retaining documents, correspondence and other records, archiving

operation of reprographic equipment

• general office duties
• be aware of and comply with policies and procedures relating to safeguarding and child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

DATA MANAGEMENT

• make routine additions, deletions and other amendments to the pupil and staff databases and all other school databases
• record pupil attendance data, establishing reasons for absence
• produce reports as required from the data stored in the MIS systems

ATTENDANCE

• Advise and assist parents/carers to maintain regular school attendance of their children

Being the first point of contact for parents and stakeholders regarding absence and other attendance issues through telephone calls, emails and letters and recording these in individual pupil logs

Follow up reasons for absence

• Communicate clearly to parents/carers the attendance procedures and expectations of the school
• Monitor and track whole school attendance and punctuality and issue letters where appropriate
• Produce regular attendance reports for the Senior Leadership Team
• Develop and maintain links with parents/carers and the local authority’s Educational Welfare Service
• Monitor and ensure that correct attendance codes and reasons for absence are entered on the MIS (Arbor)
• Report any absence concerns to the Inclusion Leader

ADMISSIONS

Manage the waiting list for each year group and offer available places following the school’s admission policy

Liaising with the LA Admissions Team regarding applications and available places

Ensuring that all in year admissions provide the relevant paperwork and information

Receive and upload CTF files from previous schools and add/amend information of pupils new to the school.

Ensure the smooth transition of data/information to destination schools for transferring pupils.

Update the School Access Module (SAM) with information as required by the LA Admissions Team

• Communicate clearly to parents/carers the attendance procedures and expectations of the school
• Provide parents with all information for their child joining the school including uniform, meals, wraparound care
• Managing the new Reception intake including applying the admissions policy to the list of applications and uploading these onto SAM.
• Managing the appeals process

FINANCIAL

Administer the school’s lunch procedures; produce weekly and monthly reconciliations, maintain an accurate list of children on free school meals, liaise with the catering team and ensure that the dinner money policy is reviewed and updated as necessary

Ensure that steps are taken to make sure that all receipts are received from parents for educational visits etc

Assist in updating the school account system (School Cash Office - Tucasi)

Receive and check stock deliveries against the delivery notes

ICT

Undertake day to day maintenance of a range of data bases (Tucasi, Excel, word, publisher, the school’s website) and assist with the preparation (and distribution) of school brochures, publicity and data returns.

PREMISES/HEALTH & SAFETY

All staff are equally responsible for H&S in the workplace and in addition on the basis of information supplied, and under supervision of the Office Manager:-

• manage contractors on site in accordance with the “Access Control Risk Assessment”
• record accidents in the school accident book
• record all first aid/medicines given to children in the relevant books
• promote and follow the school’s safeguarding procedures

OTHER

You will be expecting to manage and complete your studying alongside your working role.

To have professional regard for the ethos, policies and practices of the school in which you are employed, and maintain high standards in your own attendance and punctuality

Perform any reasonable duties as requested by the Headteacher

Commitment to safeguarding

The Good Shepherd Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We ensure that all our recruitment and employment practices reflect this commitment.

The safety and wellbeing of every child in the care of Ashley is our absolute priority. We expect all of our staff, pupils, parents, LGC members, Trust directors, visitors, contractors and third-party professionals to share this view. The safeguarding and protection of children is everyone’s responsibility.

This job post has expired.

About Ashley Church of England Primary School

• School type: Academy, Church of England, ages 4 to 11
• Education phase: Primary
• School size: 564 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Ashley Church of England Primary School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/ashley-church-of-england-primary-school (opens in new tab)

Ashley is a large primary school for children aged between 4 and 11 (Reception to Year 6). Since September 2021, we have had three classes in each year group, with 630 pupils in the school. We benefit from a huge site which includes a large playing field and a forest school area, where children experience outdoor learning such as gardening, bee-keeping and scientific study.

School location

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