Office Administrator Apprentice
Ashley Church of England Primary School, Walton-on-Thames, Surrey, KT12 1HXThis job expired on 28 June 2024 – see similar jobs
Closing date
28 June 2024 at 11:59pm
Date listed
17 May 2024
Job details
Job role
- Teaching assistant
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- First year any age - £6.50ph rising after 1 year aged 19+ £10ph or aged under 19 -£7.50ph
Office Administrator Apprentice job summary
GENERAL OFFICE SUPPORT
reception duties, including operating the phone and door systems, arranging routine appointments for parents and outside agencies, receiving visitors and providing them with refreshments assisting with pupil first aid/ welfare duties
- collection and dispersal of incoming and outgoing mail
- assisting with the preparation, updating, distribution and storage of a wide range of computerised and paper based records, reports and information packages,
- regular maintenance and systematic organisation of office filing systems, retaining documents, correspondence and other records, archiving
operation of reprographic equipment
- general office duties
- be aware of and comply with policies and procedures relating to safeguarding and child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
DATA MANAGEMENT
- make routine additions, deletions and other amendments to the pupil and staff databases and all other school databases
- record pupil attendance data, establishing reasons for absence
- produce reports as required from the data stored in the MIS systems
ATTENDANCE
- Advise and assist parents/carers to maintain regular school attendance of their children
Being the first point of contact for parents and stakeholders regarding absence and other attendance issues through telephone calls, emails and letters and recording these in individual pupil logs
Follow up reasons for absence
- Communicate clearly to parents/carers the attendance procedures and expectations of the school
- Monitor and track whole school attendance and punctuality and issue letters where appropriate
- Produce regular attendance reports for the Senior Leadership Team
- Develop and maintain links with parents/carers and the local authority’s Educational Welfare Service
- Monitor and ensure that correct attendance codes and reasons for absence are entered on the MIS (Arbor)
- Report any absence concerns to the Inclusion Leader
ADMISSIONS
Manage the waiting list for each year group and offer available places following the school’s admission policy
Liaising with the LA Admissions Team regarding applications and available places
Ensuring that all in year admissions provide the relevant paperwork and information
Receive and upload CTF files from previous schools and add/amend information of pupils new to the school.
Ensure the smooth transition of data/information to destination schools for transferring pupils.
Update the School Access Module (SAM) with information as required by the LA Admissions Team
- Communicate clearly to parents/carers the attendance procedures and expectations of the school
- Provide parents with all information for their child joining the school including uniform, meals, wraparound care
- Managing the new Reception intake including applying the admissions policy to the list of applications and uploading these onto SAM.
- Managing the appeals process
FINANCIAL
Administer the school’s lunch procedures; produce weekly and monthly reconciliations, maintain an accurate list of children on free school meals, liaise with the catering team and ensure that the dinner money policy is reviewed and updated as necessary
Ensure that steps are taken to make sure that all receipts are received from parents for educational visits etc
Assist in updating the school account system (School Cash Office - Tucasi)
Receive and check stock deliveries against the delivery notes
ICT
Undertake day to day maintenance of a range of data bases (Tucasi, Excel, word, publisher, the school’s website) and assist with the preparation (and distribution) of school brochures, publicity and data returns.
PREMISES/HEALTH & SAFETY
All staff are equally responsible for H&S in the workplace and in addition on the basis of information supplied, and under supervision of the Office Manager:-
- manage contractors on site in accordance with the “Access Control Risk Assessment”
- record accidents in the school accident book
- record all first aid/medicines given to children in the relevant books
- promote and follow the school’s safeguarding procedures
OTHER
You will be expecting to manage and complete your studying alongside your working role.
To have professional regard for the ethos, policies and practices of the school in which you are employed, and maintain high standards in your own attendance and punctuality
Perform any reasonable duties as requested by the Headteacher
Commitment to safeguarding
The Good Shepherd Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We ensure that all our recruitment and employment practices reflect this commitment.
The safety and wellbeing of every child in the care of Ashley is our absolute priority. We expect all of our staff, pupils, parents, LGC members, Trust directors, visitors, contractors and third-party professionals to share this view. The safeguarding and protection of children is everyone’s responsibility.
About Ashley Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 564 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
Ashley is a large primary school for children aged between 4 and 11 (Reception to Year 6). Since September 2021, we have had three classes in each year group, with 630 pupils in the school. We benefit from a huge site which includes a large playing field and a forest school area, where children experience outdoor learning such as gardening, bee-keeping and scientific study.
School location
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