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Recruitment and HR Administrator

Whitefriars School, Harrow, Middlesex, HA3 5RQ

This job expired on 3 June 2024 – see similar jobs

• Earliest start date

  17 June 2024

• Latest start date

  24 June 2024

• Closing date

  3 June 2024 at 3pm

• Date listed

  24 May 2024

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 38 weeks + 2 weeks 36 hours
• Contract type: Permanent
• Actual salary: £25,456

What skills and experience we're looking for

Reports to: Head of HR

The post holder is responsible for providing recruitment and HR administrative support to the HR Team to ensure the smooth running of the School’s HR function.

Main duties and responsibilities:

Recruitment:

Lead and manage on recruitment campaigns throughout the recruitment process from start to finish.

Compiling and uploading recruitment adverts to relevant recruitment portals.

Collating applications for shortlisting and organising interviews / selection days including liaison with panel members.

Collect all ID documents and process all pre-employment checks, DBS, police checks, obtaining references any other pre-employment checks.

Process and calculate part-time and TTO salaries and contractual documents on the payroll portal and SIMS.

Check and amend Job Descriptions/specifications to ensure consistency and format/layout changes.

Ensure all contracts and salary assessment letters are correct before documents are to staff and to ensure copies and are signed and retained on staff HR files.

Assist with the induction of new starters in accordance with the Induction Policy.

Liaise with line managers regarding probationary reviews for support staff in accordance with the Probation Policy.

Administrative:

Create and maintain staff records on SIMS and the external HR provider portal on a daily basis. Including updating data required by the workforce census on SIMS.

Create and maintain HR files, ensuring that all necessary documentation is filed and correct in accordance with GDPR and relevant policies.

Distribute annual statements of salaries for staff.

Assist in the maintenance of the Single Central Record and ensure all HR data systems are kept up to date.

Administer the discretionary leave of absence and sickness absence system including submitting requests for approval, notifying staff of decisions and recording leave taken on SIMs and HR/Payroll portal.

Keep an accurate record of annual leave for year-round staff: entitlement and leave taken.

Process overtime claims and liaise with our external payroll provider in this regard.

Issue privacy notices to staff and administer photo consents at the beginning of the academic year.

Process changes to employment contracts and ensure all required documentation is completed and retained on HR files.

Assist with administration of the annual appraisal cycle as required.

Provide routine HR support to employees and line managers, responding to questions about policies and procedures in an efficient manner, referring matters to the Head of HR and/or externa HR Advisers as necessary.

Provide administrative support for HR processes e.g. for disciplinary, grievance sickness and capability procedures.

Take notes of minutes at formal meetings.

Liaise with Occupational Health and process health questionnaires for new starters as per the recruitment process.

Arrange HR meeting appointments and meetings as and when required.

Ensure HR matters are conducted in accordance with the Federation’s HR Policies. To seek guidance from the Head of HR as and when required.

General:

To undertake job related training as required.

To read, understand and adhere to school policies.

Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, and HR matters reporting all concerns to an appropriate person.

The post holder will be expected to cover for and support other administration staff in order to manage the varying demands and deadlines within the school office.

To carry out other duties, commensurate with the post, necessary for the smooth running of the school as required by the Head of HR.

Please note that the above is illustrative of the general nature and level of responsibility of the work to be undertaken, commensurate with the grade. It is not a comprehensive list of all tasks that the post holder will carry out.

This job description may be amended at any time in consultation with the post holder.

What the school offers its staff

Whitefriars School is a fully integrated 3 to 18 all-through school. Our pupils make rapid progress and achieve academic excellence in an environment of love and care. Our school is a strong family where expectations are high, values are positive and children are treasured. Our goal is to equip our pupils with the knowledge, skills and character to lead successful lives.

We believe that anyone can learn anything and the growth mind-set underpins everything we do. We do not believe that some pupils are bright and that others are not. We believe in the limitless capacity for everyone to achieve great things. We believe that what we become and what we achieve comes from great teaching, hard work and fantastic support.

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of children and young people, and we expect all staff (including supply staff), volunteers and visitors to share this commitment.

This job post has expired.

About Whitefriars School

• School type: Academy, ages 3 to 18
• Education phase: Through school
• School size: 1514 pupils enrolled
• Age range: 3 to 18
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Whitefriars School website (opens in new tab)
• Email address: hr@whitefriars.harrow.sch.uk
• Phone number: 02084272080
• See more jobs: teaching-vacancies.service.gov.uk/organisations/whitefriars-school (opens in new tab)

In September 2015 we opened our brand new secondary section. In March 2024, our school was judged by OFSTED as Outstanding for Nursery and Reception (EYFS) , with Good in all other areas including Sixth Form.

Heathland Whitefriars Federation is a multi-academy trust comprising Heathland and Whitefriars Schools in Harrow. Our Federation of two schools is underpinned by a values-based ethos that helps everyone work together cooperatively and with mutual respect. Our pupils make rapid progress in an environment of love and care where expectations are high, values are positive, forgiveness is abundant and children are treasured. We absolutely believe that anyone can learn anything and the growth mindset underpins everything we do.

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