Registrar
The King's (The Cathedral) School, Peterborough, Cambridgeshire, PE1 2UE7 days remaining to apply
Start date details
As soon as possible
Closing date
4 October 2024 at 12pm (midday)
Date listed
18 September 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Term time plus ten days at 37 hours per week
Contract type
- Permanent
Pay scale
- Actual Pay £23,205 to £26,153
What skills and experience we're looking for
We are looking for someone to embrace the varied and demanding role of School Registrar. The successful candidate will be an enthusiastic, flexible, and talented administrator with a high level of attention to detail and accuracy.
Responsibilities include:
Admissions
1. Dealing with all admissions enquiries on a day-to-day basis.
2. Liaison with the Local Authority Admissions Team, including use of the Local Authority’s School Admissions System (SAM).
3. Send all application information and template forms to the Local Authority for their website and Admissions Booklet(s).
4. Set up and maintain a database for Year 3, Year 7, 12 and in-year applications.
5. Responsible for collating all the paperwork required prior to the annual meeting of the Governing Body Admissions Panel. This is for Year 3 and Year 7. This includes checking all applications and support material, calculating SIF scores for the CoE/Methodist criteria, checking the SIF A5’s are all registered places of worship and checking SEN/EHCP and Looked After Children with the Local Authority.
6. Set and maintain the database for the Governors’ Entrance Test and arrange times for Music Auditions.
7. Liaise with the School’s Examinations Officer to ensure the smooth running of the test.
8. Liaise with the Director of Music to ensure the smooth running of the Music Auditions.
9. Check all application data on SAM, addresses match, check and accept all valid sibling claims.
10. Assign criteria and rank all Year 3 and Year 7 applications on SAM.
11. Organise data application (Applicaa) for Post 16 enquiries, applications and subject option choices.
12. Request Post 16 applications predicted GCSE grades from current schools
13. Produce offer letters and information package for Year 3, Year 7 and Post 16 places.
14. Organise any admission tour requests, arrange guides.
15. Support in the organisation of Year 2, Year 6 and Post 16 Open evenings/days.
16. Liaise with The Cathedral to obtain audition and Chorister places information for Year 3.
17. Ensure the School website Admission pages and forms are kept updated.
18. Contribute to the production the School Prospectus, Year 3 and Year 7 Admissions Booklets and Sixth Form Prospectus.
19. Maintain waiting lists for all year groups. Ensure SAM is checked weekly and letters of acknowledgment/outcome of applications are sent to parents with our In-Year application form if parent has not already submitted one.
20. Liaise with AHOY’s when an In-Year offer is made, arrange a meeting with parent and child, ensure recent reports are received from parent for timetabling purposes and relevant paperwork is forwarded to us from the current school.
21. Produce offer letters and information package for all new In-Year starters.
22. Maintain checklist for those attending Primary Liaison Days and lunch requirements for the Catering Team, Advise Finance of students that have selected Free School Meals.
23. Produce weekly year group figures and send to the Local Authority, including any starters/leavers information and list all In-Year application information received each week.
24. Check and accept/decline offers of places on SAM. Confirm on roll dates on SAM for all new students starting in September and any new In-Year starters throughout the year.
25. Consultations and Variations to our Admissions Criteria…Ensure information is sent to the Diocese, all Primary and Secondary School (via the LA and Parents of King’s School students), appears on School website.
Admission Appeals
1. Convene Admissions Appeal Hearings
2. Arrange Panel Members
3. Brief and liaise with the Clerk to the Appeals Panel
4. Collate all relevant information and paperwork and forward to the Clerk to the Appeals Panel
5. Attend the Appeals Group Presentation
6. Proof read the Clerk’s outcome letters
7. Maintain annual record of all appeals data for Census reports.
8. Ensure all panel members are trained and arrange the required refresher training for all panel members every 2 years.
Pupil Data
1. Download ATF files for the new students from the School Admissions System onto Applicaa.
2. Send parents the Applicaa link to complete the data information for their child.
3. Import the completed data from Applicaa into the SIMS system for new Year 3 and Year 7 pupils.
4. Check all Home School Agreements are completed and returned by parent and have been signed by both student and parent.
5. Change status to admitted for all new Year 3 and Year 7 pupils on SIMS at end/June/early July in readiness for the Primary Liaison Days.
6. Input all new 6th Form pupil data onto SIMS from scratch as accepted, do not admit until places are confirmed on GCSE Results Day.
7. Ensure all pupil data is kept up to date
8. Carry out data checks with parents on an annual basis
9. Collate label data and set up personal files for all new pupils (UPN nos. etc)
10. File all new student files in filing cabinet in the PA to Headteachers Office and re-label the filing cabinets annually.
General
1. Occasional cover of Front Reception (on a rota basis)
2. Archive and set up new admission files annually
3. Priests Presentation/training every 2 years for CoE/Methodist SIFS +/or if the criteria requirements change.
What the school offers its staff
The King’s (The Cathedral) School is a very special place to work, educating children from seven years old through to eighteen. The School has an incredibly strong reputation in the area and is one of a very small number of state Schools that has retained close links to the Cathedral dating all the way back to 1541. The School is heavily oversubscribed, staff retention is very high, and staff will typically choose to send their own children to the school for their education. The School places a real emphasis on students achieving well academically alongside participating in a wide range of sporting, musical and leadership opportunities.
Commitment to safeguarding
The King’s (The Cathedral) School fully recognises the responsibility it has under section 175 of the Education
Act 2002 (as amended), the Apprenticeships, Skills, Children and Learning Act 2009 (as amended) and Education
and Training (Welfare of Children) Act, 2021 to have arrangements in place to safeguard and promote the
welfare of children.
Applying for the job
Please download the application form using the link below, and once completed send to baker.jm@kings.peterborough.sch.uk
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About The King's (The Cathedral) School
- School type
- Academy, Church of England, ages 7 to 18
- Education phase
- View all Through schooljobs
- School size
- 1251 pupils enrolled
- Age range
- 7 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- Email address
- baker.jm@kings.peterborough.sch.uk
- Phone number
- 01733 751541
We are proud of our long-standing history and tradition going back to 1541 and embrace everything the modern world has to offer, as we look towards the future. We value, and strive to encourage, individual academic success, alongside musical, cultural and sporting achievements, within the Christian family ethos, which is central to everything we do. Our aim is to be “A Family Achieving Excellence”.
Arranging a visit to The King's (The Cathedral) School
To arrange a visit and increase the chance of a successful application email baker.jm@kings.peterborough.sch.uk.
School location
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