School Administrator
St Thomas More Catholic Primary School, Kidlington, Kidlington, Oxfordshire, OX5 1EA13 days remaining to apply
Closing date
21 September 2025 at 12:59am
Date listed
8 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £22,946.00 Annually (Actual) Grade 6 point 10
Additional allowances
Grade 6 point 10
School Administrator job summary
We are seeking a organised and enthusiastic individual to join our team in a busy and vibrant primary school office. The ideal candidate will have excellent communication and multitasking skills, with the ability to manage a variety of administrative tasks in a fast-paced environment.You will need to be a friendly, approachable attitude and the ability to stay calm under pressure are essential, as is a passion for supporting the educational environment.
Organisation
- Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors
- Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
- Assist in administration arrangements for schools trips, events etc.
Administration
- Provide general clerical/admin. support e.g. photocopying, filing,complete standard forms, respond to routine correspondence
- Maintain manual and computerised records/management information systems
- Produce lists/information/data as required e.g. pupils data/attendance
- Undertake typing and word-processing and other IT based tasks
- Take notes at meetings
- Sort and distribute mail
- Undertake administrative procedures
- Maintain and collate pupil reports
- Nursery Administration
Resources
- Operate relevant equipment/ICT packages (e.g. word, excel)
- Provide general advice and guidance to staff, pupils and others
- Undertake general financial administration e.g. processing orders
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
- Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
Experience:
- General clerical/administrative/financial work
- Working in a busy office environment
Qualifications/Training
- NVQ 2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
Knowledge/Skills
- Effective use of ICT packages
- Use of relevant equipment/resources
- Good keyboard skills
- Knowledge of relevant polices/codes of practice & awareness of relevant legislation
- Ability to relate well to children and adults
- Work constructively as part of a team, understanding school roles & responsibilities and your own position within these
- Ability to identify own training & development needs & cooperate with means to address these
Desirable
- GCSE’S Maths and English grade 4 or comparable
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About St Thomas More Catholic Primary School, Kidlington
- School type
- Academy, Roman Catholic, ages 2 to 11
- Education phase
- Primary
- School size
- 230 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
SUPPORT FOR PUPILS
Supervise and provide particular support for pupils, including those with special needs, ensuring their safety and access to learning activities
Assist with the development and implementation of Individual Education/Behaviour Plans and
Personal Care programmes
Establish constructive relationships with pupils and interact with them according to individual needs
Promote the inclusion and acceptance of all pupils
Encourage pupils to interact with others and engage in activities led by the teacher
Set challenging and demanding expectations and promote self-esteem and independence
Provide feedback to pupils in relation to progress and achievement under guidance of the teacher
SUPPORT FOR TEACHERS
Create and maintain a purposeful, orderly and supportive environment, in accordance with lesson plans and assist with the display of pupils' work.
Use strategies, in liaison with the teacher, to support pupils to achieve learning goals
Assist with the planning of learning activities
Monitor pupils’ responses to learning activities and accurately record achievement/progress as directed
Provide detailed and regular feedback to teachers on pupil’s achievement, progress, problems etc.
Promote good pupil behaviour, dealing promptly with conflict and incidents in line with established policy and encourage pupils to take responsibility for their own behaviour
Establish constructive relationships with parents/carers
Photocopying
SUPPORT FOR THE CURRICULUM
Undertake structured and agreed learning activities/teaching programmes, adjusting activities according to pupil responses
Support the use of ICT in learning activities and develop pupils’ competence and independence in its use
Prepare, maintain and use equipment/resources required to meet the lesson plans/relevant learning activity and assist pupils in their use
SUPPORT FOR THE SCHOOL
Be aware of and comply with policies and procedures relating to safeguarding health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop
Contribute to the overall ethos of the school
Appreciate and support the role of other professionals
Attend and participate in relevant meetings as required
Participate in training and other learning activities and performance development as required
Assist with the supervision of pupils out of lesson times, including before and after school and at lunchtime
Accompany teaching staff and pupils on visits, trips and out of school activities as required and take responsibility for a group under the supervision of the teacher
PERSON SPECIFICATION
Experience
Working with or caring for children of relevant age
Qualifications
Essential
Good numeracy/literacy skills
Desirable
Completion of DfES Teacher Assistant Induction Programme
NVQ Level 3 for Teaching Assistants or equivalent qualifications or depending on experience
First aid training/training as appropriate
Knowledge & Skills
Effective use of ICT to support learning
Use of other equipment technology photocopier
Understanding of relevant policies/codes of practice and awareness of relevant legislation
General understanding of national/foundation stage curriculum and other basic learning programmes/strategies
Basic understanding of child development and learning
Ability to self-evaluate learning needs and actively seek learning opportunities
Ability to relate well to children and adults
Work constructively as part of a team, understanding classroom roles and responsibilities and your own position within these
School location
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