School Office Administrator
Kilsby Church of England Primary School, Rugby, Warwickshire, CV23 8XS9 days remaining to apply
Start date details
ASAP
Closing date
20 September 2024 at 12pm (midday)
Date listed
9 September 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £12,186.44 - £12,594.00 Annually (Actual) Pay award pending
School Office Administrator job summary
Purpose of the Job:
To contribute to the successful administration of the school and its day to day efficiency providing support to the Office Manger, Head of School, teaching and support staff, children and parents/carers. The office administrator will be required to manage their own workload and priorities and take responsibility for their own tasks as well as tasks delegated by the office manager or requested by members of staff.
Specific Accountabilities
Key Features:
Administration and Communications
Meet and greet visitors and ensure signing in procedures are followed
Deal with general enquiries face to face, over the telephone, via email and in writing
Receive and open mail and distribute or deal with accordingly
Produce documents and communications using appropriate software and office equipment to meet the needs of the school – weekly update, termly newsletter, letters, messages, documents requested by staff
Provide administrative support including photocopying, printing and emailing
File and retrieve (electronically and manually) documentation produced and other resources for the school to support efficient record management and compliance with data protection requirements
Support the Office Manager to maintain manual and electronic records/management information to support efficient school management – Arbor, parent updates, letters to parents, pupil reports, photographs etc.
Liaise with school photographer, maintain pupil photographs on Arbor and administer the outgoing/incoming photographs and orders
Produce reports using Arbor for birthday lists, class lists, emergency contacts, fire alarm pupil check lists etc.
Maintain School Calendar with events
Ensure internal and external notice boards are maintained with up to date information – external, entrance hall and staff room
Ensure the poster for safeguarding and first aid persons is kept up to date
Support staff with admissions/induction of new pupils and produce the annual ‘Starting School’ booklet
Liaison with catering provider as necessary on a day to day basis
Stocks and Supplies
Monitor stocks of office supplies to maintain sufficient levels of stock, raise a requisition for the appropriate provider and pass to Office Manager for ordering
Maintain first aid supplies and ensure first aid pack for trips is adequately stocked
Maintain annual log of school assets
Receive deliveries, check for accuracy and distribute to requisitioners or stock cupboard
Organise equipment required for Sports Day awards – i.e. ribbons or stickers
Events, Trips and Visits & Music Tuition
Assist with costing trips, book school trips, and events liaising with appropriate providers – coach companies and venues, raise payment item on Arbor, check for payments and remind late payers
Liaise with Bikeability to organise annual cycling proficiency
Liaise with appropriate providers to organise swimming lessons – sports centre, coach companies
Liaise with NMPAT to organise the annual music tuition for individual pupils and whole class projects, raise charges on Arbor, check for payments and remind late payers, liaise with music teachers to provide information on pupils taking lessons
Promoting the School
Ensure the school website is maintained with up to date information
Liaise with outside organisations to promote the school i.e. local businesses and residents
Pupil Welfare
Ensure good behaviour in line with the school’s behavior policy
Administer medicines as authorised by parents
Other
Attend and participate in meetings when required and take part in training and other learning activities as required by both the school and Trust
24 HOURS PER WEEK, SPREAD OVER 4 DAYS, FOR 38 WEEKS PER YEAR. IF THERE IS A REQUIREMENT TO WORK ON TRAINING DAYS THIS WILL BE PAID AS ADDITIONAL HOURS OR USED AS DAYS OFF IN LIEU
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Kilsby Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- View all Primaryjobs
- School size
- 136 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
Kilsby is a small, traditional village primary school on the outskirts of Northamptonshire, Leicestershire and Warwickshire.
School location
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