School Office Administrator/Receptionist
The Grange Academy, Letchworth Garden City, Hertfordshire, SG6 4PYThis job expired on 23 June 2025 – see similar jobs
Start date details
September 2025
Closing date
23 June 2025 at 9am
Date listed
12 June 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £21,637.00 - £22,690.00 Annually (Actual) H4
School Office Administrator/Receptionist job summary
Join our ambitious and inclusive school community
Are you an organised, proactive and friendly administrator ready to make a real difference? The Grange Academy, a Junior School in Letchworth Garden City, is seeking a full-time School Office Administrator/Receptionist to join our dedicated and supportive team. This permanent position is available from September 2025 and offers a fantastic opportunity to be at the heart of our school’s daily operations. The role is for 37 hours per week and your working weeks will be term time only plus INSET days.
The Grange Academy is proud to be part of the Agora Learning Partnership, a Multi Academy Trust specialising in primary schools across Hertfordshire.
Core Purpose
As our School Office Administrator, you will play a pivotal role in ensuring the smooth and efficient running of the school’s day-to-day operations. From managing communication and school records to supporting with event logistics, first aid, and health and safety, your work will be key to keeping our busy school running effectively and warmly welcoming all members of our community.
Key Responsibilities
Be the first point of contact for visitors, parents, and external agencies, ensuring a warm and professional welcome.
Maintain accurate manual and digital records using online systems.
Provide general administrative assistance including emails, letters, filing, and diary management.
Monitor pupil attendance and liaise with families regarding absence notifications.
Coordinate school communication including newsletters, emails, post, and voicemail.
Manage supplies and order resources across the school site.
Organise school events, trips, and visits (including liaising with providers, tracking payments, and scheduling).
Maintain and update the school website and social media accounts.
Oversee elements of health and safety compliance, including booking contractors, managing COSHH documentation, and conducting fire warden duties.
Act as the appointed first aid contact and manage medication and pupil medical information.
What we’re looking for
We are looking for someone who is:
Highly organised with excellent attention to detail.
Friendly, approachable, and able to build positive relationships with staff, pupils, and families.
Calm under pressure and adaptable to the needs of a busy school environment.
Confident using a range of ICT systems (training can be provided on Arbor, Every and other school-specific platforms).
Committed to upholding the school’s values and contributing to our inclusive, respectful and nurturing ethos.
What we offer
A permanent, term-time only position with varied and rewarding responsibilities.
A collaborative and welcoming team environment with a focus on staff wellbeing.
Training and support to develop your skills in school administration, safeguarding, and health and safety.
A vibrant, friendly school where no two days are the same.
The opportunity to contribute meaningfully to the smooth running of a school that puts children at the heart of everything it does.
About The Grange Academy
At The Grange Academy, our vision is Learning for Life – preparing pupils not just academically, but with the character, confidence, and compassion to succeed in the future. From School Council and Eco-Warriors to engaging class assemblies and enriching trips, our children take pride in their school and community.
We foster a knowledge-rich curriculum and a nurturing ethos built on our Agora values – Ambition, Generosity, Optimism, Respect, and Adventurous and Brave. Our office staff are central to creating the warm, well-organised environment that supports this work.
How to apply
If you are committed, capable, and ready to play a central role in a vibrant junior school, we would love to hear from you!
To find out more or to arrange a visit, please contact: admin@grange.agoralp.co.uk
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About The Grange Academy
- School type
- Academy, ages 7 to 11
- Education phase
- Primary
- School size
- 196 pupils enrolled
- Age range
- 7 to 11
- Ofsted report
- View Ofsted report
- School website
- The Grange Academy website
School location
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