School Office Business Administrator Level 3 Apprentice

The Heights Primary School, Reading, RG4 7LB

2 days remaining to apply

• Job start date

  3 September 2025

• Closing date

  11 July 2025 at 11:59pm

• Date listed

  30 June 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: Starting at £7.55 p/h

School Office Business Administrator Level 3 Apprentice job summary

School Office Administrator

Salary: starting at £7.55 p/h

Contract: Full time 37.5 hours per week, 8am to 4pm, Monday to Friday, Term time including 5 INSET days and 3 weeks holiday working

Closing date: Friday 11 July 2025

Interview date: Wednesday 16 July 2025

Start Date: Wednesday 3 September 2025

The Heights Primary is an inclusive school, with the children at the heart of everything. We have highly qualified, experienced and dedicated staff who ensure that learning is adapted to children’s individual needs.

We are part of the Bellevue Place Education Trust (BPET), a family of high-performing primary schools across London and Berkshire. We have a clear vision to deliver the highest standards of education, blended from the best of the state and independent sectors. We strive for all children to Learn, Enjoy, Succeed.

We are looking for someone who:

• Is excited by their role and inspired by working with young people from all different backgrounds
• Works within the positive and caring ethos of our school, modelling our values as well as BPET's
• Knows that working in a school can be demanding, but also hugely rewarding
• Displays relentless passion and enthusiasm for striving for the very best, and has a keen eye for detail, good capacity for planning and pre-empting potential obstacles
• Is able to support the rest of the team for a smooth running of operations
• Is willing to learn and progress in their knowledge and career
• Wants to make a mark and and impact on children's lives.

We would be delighted if you would join us in delivering our exciting vision for the benefit of the pupils we serve.

Main Purpose:

To carry out administrative and reception duties in a helpful, positive and professional manner.

Working as part of the office team to ensure the school runs smoothly and efficiently.

Key tasks and responsibilities:

The office team is currently undergoing a reorganisation. Your role would involve a number, but not all, of the below tasks:-

• Undertake reception duties: answer general telephone and face to face enquiries, and sign in visitors.
• Maintaining and update the school calendar.
• Assist with pupil first aid/welfare duties: looking after sick pupils, liaising with parents/staff, etc.
• Provide general advice and guidance to staff, pupils, parents and others
• In managing the school’s main email account, respond to email enquiries from parent, staff and others
• Provide general admin support, e.g. photocopying, filing, etc.
• Maintain manual and computerised pupil records/management information systems.
• Produce lists/information/data as required e.g. pupils data.
• Assist in arrangements for schools trips, events and afterschool clubs.
• Administration of Reception Class admission each year: arranging visits, communication, liaising with Reading Borough Council, etc.
• Administration for Year 6 leavers, including liaising with destination schools (in due course).
• Assisting with administration of paperwork for SATs.
• Coordination and administration of after-school clubs plus any lunchtime or after school activities.
• Be aware of and comply with policies and procedures relating to safeguarding, child protection, health and safety, security, equal opportunities, confidentiality and data protection, reporting all concerns to an appropriate person.
• Contribute to the overall ethos, values and aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
• Undertaking any other duties of a similar nature as required by the School Operations Manager.

Personal qualities and attributes:

• An enthusiastic positive attitude and sense of humour.
• Flexible and adaptable to changing circumstances and requirements.
• Be discreet and maintain confidentiality at all times.
• Take a professional pride in all aspects of the work and in the school.
• Punctual, dependable, trustworthy and tactful.
• Good team player.
• Able to apply common sense and use initiative.
• Ability to self-evaluate and seek learning opportunities.
• Ready to learn any new systems required.
• Happy to work with and motivate other staff to seek improvement.
• A willingness to contribute to whole school development
• 
  

Skills and expereince:

• Excellent verbal and written communication skills, with the ability to relate well to adults and children.
• An enthusiastic positive attitude and sense of humour.
• Able to work under pressure, plan ahead and prioritise work to ensure deadlines are met
• Able to work constructively as part of a team or independently under own initiative.
• Great keyboard skills with meticulous attention to detail
• Accurate and efficient filing and record keeping
• Proficient in Word, Excel and other relevant systems
• Practical skills with office equipment (e.g. photocopiers, printers).
• Knowledge of Arbor, or a similar school management information system, is desirable but not essential
  
  The responsibilities within this job specification may be changed from time to time

The Heights Primary and BPET are committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check.

The Heights Primary and BPET are committed to being equal opportunities employers. We do not discriminate on the basis of race, religion or belief, colour, sexual orientation, age, physical or mental disability, marital status, nationality, ethnic or national origin. All recruitment decisions are made on the basis of qualifications, merit and business need.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Heights Primary School

• School type: Free School, ages 4 to 11
• Education phase: Primary
• School size: 351 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: The Heights Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-heights-primary-school

The Heights is an outstanding school in the Caversham Heights community which opened in September 2014. It currently has approximately 350 children from Reception to Year 6.

School location

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