School Receptionist and Office Administrator

St Joseph's Catholic Primary School, London, NW4 4TY

6 days remaining to apply

Job start date
8 December 2025
Closing date
3 November 2025 at 9am
Date listed
7 October 2025

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Full time: Monday to Friday from 8am to 4pm
Contract type: Permanent
Full-time equivalent salary: £29,856

What skills and experience we're looking for

The successful candidate will:

- Be welcoming, professional, and approachable with excellent communication skills.

- Have strong IT skills and experience of working in a busy office environment.

- Take a proactive role in monitoring attendance, following up absences, and producing reports.

- Show attention to detail and maintain accurate records in line with statutory requirements.

- Support the ethos and values of our Catholic school community.

What the school offers its staff

In return, we offer a supportive team, opportunities for professional development, and the chance to make a real difference to the lives of our pupils and families.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Core Purpose of the Role

To provide efficient and professional administrative support within the school office, with a specific focus on pupil attendance. The role will contribute to the smooth running of the school, supporting senior leaders and ensuring compliance with statutory requirements.

Key Responsibilities 1. Attendance Management

- Act as the lead contact for daily attendance and punctuality.

- Monitor registers, follow up absences, and maintain accurate attendance records.

- Liaise with parents/carers regarding absences, lateness, and attendance concerns.

- Work with the Senior Leadership Team and the Local Authority where needed to support pupils with persistent absence.

- Produce attendance reports for SLT, Governors, and external agencies.

2. General Office Administration

- Provide a welcoming first point of contact for visitors, parents, and carers in line with the Catholic ethos of the school.

- Support reception duties, including phone calls, emails, and face-to-face queries.

- Handle incoming and outgoing correspondence efficiently.

- Maintain school filing systems, records, and databases in line with GDPR.

3. Club Organisation

- Take the lead in coordinating the school’s extracurricular clubs and activities.

- Manage club timetables, ensuring a balanced and engaging programme is available for pupils.

- Liaise with staff, external providers, and parents/carers to organise and promote clubs.

- Oversee pupil sign-up, attendance, and waiting lists, keeping accurate records.

- Support staff in ensuring clubs run smoothly and safely, following school policies and safeguarding procedures.

-Provide regular updates and reports to the Senior Leadership Team on club participation and engagement.

4. Support to Colleagues

- Take on clearly defined elements of the administrative workload currently managed by colleagues to ensure capacity across the team.

- Assist with staff and pupil records, communication, and data management.

- Support the organisation of school events, trips, and meetings.

5. Safeguarding and Catholic Ethos

- Uphold the safeguarding and child protection policies of the school at all times.

- Carry out duties in a way that reflects the school’s Catholic mission and values, showing respect and care for all members of the community.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.