School Secretary

Great Kingshill Church of England Combined School, High Wycombe, Buckinghamshire, HP15 6JP

15 days remaining to apply

Start date details
September 2025
Closing date
8 August 2025 at 11:59pm
Date listed
23 July 2025

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Full time
Contract type: Permanent
Full-time equivalent salary: Bucks Pay range 2 (11-15) £25,625 to £27,770 pro rata. (Actual starting salary £18,619 for full time role)

School Secretary job summary

Key Responsibilities

Reception Duties

Welcome visitors and manage front-of-house responsibilities.
Provide a professional and friendly first point of contact for all enquiries.

Clerical

Produce newsletters, letters to parents, and email communications.
Manage the school’s main office email account.
Carry out administrative tasks for the Senior Leadership Team (SLT).
Manage the school diary in collaboration with the Deputy Headteacher (DHT).
Use Microsoft Teams to ensure effective sharing of information with staff.

Arbor Management (MIS)

Ensure all pupil records are accurately inputted into Arbor.
Process pupil starters and leavers using Common Transfer Files (CTF).
Manage pupil data in accordance with GDPR regulations.
Liaise with parents to update contact information and maintain accurate records.
Regularly update Arbor using correct processes and protocols.
Manage the annual collection and input of pupil data sheets.
Collaborate with the Headteacher to ensure timely and accurate submission of the school census.
Check and update Free School Meal (FSM) eligibility.

Website & Stakeholder Communication

Manage and update information on the school website and social media platforms.
Maintain the school story on Class Dojo.
Ensure promotional adverts and school marketing materials are current and consistently branded.
Liaise with the PTA regarding approved communications and events.
Ensure the website is compliant with DfE requirements, including statutory policies, reports, and information, in liaison with the DHT and Trustees/SLT.

Pupil Welfare

Provide first aid and be on duty during break and lunchtimes.
Liaise with parents regarding pupil welfare and health needs.

Medical

Undertake First Aid at Work training.
Manage the administration and safe storage of medicines.
Maintain and update pupils’ Health and Care Plans.
Liaise with medical professionals, parents, and staff regarding pupils with acute or significant medical conditions.
Manage the storage of controlled drugs, including paperwork and medication replenishment with parents.
Upload all Health Care Plans to Arbor.
Monitor and replenish first aid boxes and emergency kits.
Record and report accidents using the appropriate system.
Monitor medication expiry dates and ensure all medicines are in date.

Medication Records

Maintain a register of medication held in school, including expiry dates.
Maintain individual pupil records for medication administered.
Liaise with parents regarding medication needs and updates.

Finance Administration

Place orders with suppliers once procurement processes are completed and paperwork is received from the Finance Officer.
Check goods received and delivery notes, and pass them to the Finance Office.
Monitor stock levels of paper, toner, and consumables, and complete purchase orders as needed.

Internal Communication

Ensure communication between the office and SLT is shared with staff via Microsoft Teams.
Share messages with class teachers or SLT using Teams.
Update the Teams calendar weekly and share highlights with staff.
Share daily updates of key events and meetings with the Headteacher, DHT, or other SLT members.
Collaborate with the HT/DHT to share meeting minutes, policies, and core information via OneNote.

General Duties

Provide lunch cover as required.
Actively participate in the school’s professional development programme, Growing Great Staff.

EQUAL OPPORTUNITY The post holder will be expected to carry out all duties in the context of and in compliance with the Council’s Equal Opportunities Policies.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.