School Secretary (part time)
Polehampton Church of England Junior School, Reading, Berkshire, RG10 9AX21 days remaining to apply
Start date details
03/09/2026 (or as soon as possible after this date)
Closing date
20 August 2026 at 11:59pm
Date listed
29 July 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £5,967.00 - £7,632.00 Annually (Actual) Pay range: Grade 4 Scale point 7 - 11
School Secretary (part time) job summary
Overview
Are you an organised, friendly and professional administrator who enjoys working with people and making a difference every day?
The Keys Academy Trust is looking for an enthusiastic School Secretary to become the welcoming face of one of our schools. This is a varied and rewarding role at the heart of the school community, where no two days are the same. You'll provide high-quality administrative and reception support, helping pupils, families, staff and visitors while ensuring the school office operates efficiently and professionally.
Working closely with the Operations Manager and Senior Leadership Team, you'll play a key role in creating a positive first impression for everyone who visits or contacts the school and will help ensure the smooth day-to-day running of school life.
This role will be across Polehampton CE Junior School and Polehampton CE Infant and Nursery School, as part of your overall employment at The Keys Academy Trust.
Role overview
As School Secretary, you will be responsible for delivering efficient, friendly and professional administrative support across a wide range of school functions. From welcoming visitors and managing communications to maintaining pupil records, supporting admissions and coordinating school events, you'll ensure the school office remains organised, responsive and welcoming.
This is an exciting opportunity to become a valued member of a supportive team while developing your skills across school administration, customer service and operational support within a successful and growing Multi Academy Trust.
Key responsibilities
Acting as the first point of contact for parents, visitors, pupils and external agencies, providing an exceptional customer experience.
Managing the school reception, telephone enquiries, emails and visitor procedures in line with safeguarding requirements.
Producing correspondence, maintaining pupil records and supporting admissions administration.
Managing attendance processes, registers and pupil information using the school's management information systems.
Coordinating school communications, newsletters, letters and social media updates.
Organising bookings for clubs, wraparound care, educational visits, parents' evenings and other school events.
Supporting nursery and wraparound care administration and enquiries.
Maintaining office systems, calendars, filing and administrative records.
Supporting first aid administration and maintaining medical records.
Working collaboratively with colleagues across the school and Trust to continually improve office systems and customer service.
Providing general administrative support to the Operations Manager, Senior Leadership Team and wider school community.
About you
You're welcoming, organised and enjoy helping people. You take pride in delivering excellent customer service and understand that the school office is often the first impression families have of the school. You communicate confidently with a wide range of people, remain calm under pressure and can manage multiple priorities with professionalism and attention to detail.
You enjoy working as part of a team but are equally confident working independently and using your initiative to solve problems. You're organised, reliable and understand the importance of confidentiality when handling sensitive information.
Most importantly, you're passionate about supporting children and families and want to play an important role in helping a school community flourish. You share our values, embrace continuous improvement and are excited to contribute to the success of The Keys Academy Trust.
Requirements
Excellent communication and interpersonal skills (Essential)
Excellent organisational skills with strong attention to detail (Essential)
Outstanding customer service skills and a friendly, professional manner (Essential)
Ability to work in a fast-paced environment and manage competing priorities (Essential)
Ability to use Microsoft Office and digital systems confidently (Essential)
Ability to maintain confidentiality and handle sensitive information appropriately (Essential)
GCSEs (or equivalent) in English and Maths (Essential)
Previous experience in an administrative, reception or customer service role (Desirable)
Experience of working in a school or education environment (Desirable)
First Aid qualification or willingness to undertake training (Desirable)
What's in it for you?
Career development opportunities within a growing Multi Academy Trust.
High-quality professional development and ongoing training.
A supportive, welcoming and collaborative team environment.
The opportunity to build rewarding relationships with pupils, families and colleagues.
Membership of the Local Government Pension Scheme.
The chance to make a genuine difference to the daily experience of children and families within your local community.
Next steps
If this School Secretary opportunity sounds like the next step in your career, we'd love to hear from you.
Click Apply below to submit your application. A member of our recruitment team will be in touch to discuss the next stages of the recruitment process.
At The Keys Academy Trust, everything we do is underpinned by our values and our commitment to the Seven Principles of Public Life (the Nolan Principles): selflessness, integrity, objectivity, accountability, openness, honesty and leadership. We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment.
We are an Equal Opportunities employer and welcome applications without regard to race, colour, religion, sex, national origin, age, disability, or any other legally protected status.
The Keys Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo checks with past employers and the Disclosure and Barring Service enhanced criminal records check. No agencies please.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Polehampton Church of England Junior School
- Organisation type
- Academy, Church of England, ages 7 to 11
- Education phase
- Primary school
- Size
- 232 pupils enrolled
- Age range
- 7 to 11
- Ofsted report
- View Ofsted report
We are dynamic, inspirational and over-subscribed Infant and Junior schools, ensuring the best possible learning experiences and outcomes for all our children.
Our core Christian values are at the heart of all we do and our Christian culture of compassion and consideration for each other touches every area of school life. The school community enjoys strong links with our local Church in a mutually supportive and beneficial partnership. We contribute to and are enriched through our involvement with the Church and the local community.
Our two schools work very closely together as the Polehampton Schools; two schools, one journey with a shared senior leadership team. This ensures a smooth transition and strong progress from the Foundation Stage through to the end of Year Six. Our children are well-equipped for secondary school and prepared to be compassionate, reflective and successful life-long learners in an ever-changing world.
Everyone is committed to excellence, improvement and the pursuit of high standards academically, physically, artistically, as well as spiritually, morally, socially and culturally. Our united, respectful and respected team of adults consistently applies best practice, modelling the school’s deeply embedded drivers of community, curiosity and cultural diversity.
Our amazingly supportive parental community help to enable the school to flourish and grow. We have a highly committed and proactive Governing body who work with the school team, appropriately supporting and challenging so that high standards are sustained in an encouraging and warm environment that values everyone.
School location
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Polehampton Church of England Junior School
Kibblewhite Crescent, Reading, Berkshire, RG10 9AX
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