Senior Administrative Assistant - Job Share
The Westgate School, Winchester, Hampshire, SO22 5AZ14 days remaining to apply
Start date details
As soon as possible
Closing date
11 May 2026 at 12pm (midday)
Date listed
27 April 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time (Can be done as a job share): 25 hrs/wk 39 wks/yr
Contract type
- Permanent
Full-time equivalent salary
- £25,186 - £26,244
What skills and experience we're looking for
The Westgate School is a warm, vibrant and forward-thinking community where colleagues and pupils learn together. As an Ofsted-rated ‘Outstanding’ school, we are proud of our culture of academic excellence.
We are seeking to appoint a Senior Administrative Assistant to join our committed School Support team.
What we’re looking for:
The successful candidate will have responsibility for all aspects of administration and collection of payments for trips and activities across both the primary and secondary phase to include:
- Liaison with trip leaders and the finance team to ensure compliant running of school trips in accordance with policy
- Responsibility for the preparation of travel packs, (administration and medical) ensuring all necessary documentation is in place
- Management of the day to day pupils DofE accreditation in liaison with DofE lead
- Sending communications to parents as directed by trip leader, and respond to queries in accordance with office practice
- Monitoring income, tracking parental payments and replies, and keeping relevant colleagues informed
- Supporting administrative colleagues as required
- Being a member of the School’s First Aid team
Key skills and knowledge required:
- The ability to organise a busy and varied workload to meet strict deadlines
- The ability to work on own initiative
- A high level of interpersonal and communication skills
- To be confident in the use of Microsoft Word, Excel and outlook with the ability to extract and manipulate data
- Good attention to detail and consistency
- Flexible and adaptable to the demands of the workload throughout the academic year
- Familiarity with Tucasi would be an advantage but training will be given
What the school offers its staff
Why join us?
Working at The Westgate School means becoming part of a friendly, skilled and supportive team invested in your success. With 1,620 pupils across our two phases, we are lucky to have excellent teaching facilities, including science laboratories, computing suites, and a purpose-built art and sculpture block. We take pride in a lovely environment for teaching and learning.
The Westgate School is the lead school for the Winchester Schools Training Alliance (WSTA), working with 21 other schools in the Winchester district to train the next generation of teachers. Support colleagues employed by The Westgate School wanting to go on to apply for the WSTA training programme will automatically be offered an interview providing the course requirements are met.
What Ofsted says:
“The Westgate School is a happy and vibrant community, where pupils are encouraged to aim for excellence” Ofsted, September 2022
“Outstanding” Ofsted, November 2023
“Staff are incredibly proud to work at this school” Ofsted 2024
Benefits of working at The Westgate School:
- Full induction programme including training and mentoring to ensure your success in the role
- Ongoing personal development in one of Hampshire’s top schools for progress and attainment
- A friendly and welcoming school community
- Automatic enrolment to a generous local government pension scheme
- Benefits of local government sick pay
- On-site parking and access to EV charging stations
- Free use of health and fitness facilities
- Preferential nursery places in the on-site nursery at a reduced price
- Preferential admission to The Westgate School for colleagues' children (after 2 years of employment)
Further information about the job
Equal Opportunities: In order to combat discrimination, no unnecessary conditions or requirements will be applied which could have a disproportionately adverse effect on any one group. All sections of the population will have equal access to jobs. No applicant or employee will receive less favourable treatment because of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership and pregnancy or maternity, unless a Genuine Occupational Requirement (GOR) applies.
AI: We encourage applicants to avoid using AI for their application and if doing so, please state this in the application. Please ensure all information you provide is factually accurate, truthful, and original. This is so that your application is authentically and credibly your own as it forms part of the basis upon which future employment may be decided.
How to apply: Job descriptions and application forms are available at www.westgate.hants.sch.uk/vacancies.
Please send completed application forms to the HR team recruitment@westgate.hants.sch.uk
Please note, only submissions on the Hampshire County Council application form will be accepted.
Applications will be reviewed as they are received and we may close the advert early, so we encourage early applications.
Closing Date: Monday 11 May 2026 at 12 noon
Interview Date: Friday 15 May 2026
Commitment to safeguarding
The Westgate School and Hampshire County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment.
All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks, which will include an online search in order to identify any incidents or issues that have happened and are publicly available online, in line with KCSiE recommendations.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About The Westgate School
- School type
- Local authority maintained school, ages 4 to 16
- Education phase
- All through school
- School size
- 1627 pupils enrolled
- Age range
- 4 to 16
- Ofsted report
- View Ofsted report
- School website
- The Westgate School website
- Email address
- hr@westgate.hants.sch.uk
- Phone number
- 01962 854757
The Westgate School is a vibrant, all-through school setting with excellent facilities in Hampshire's county capital, Winchester.
"The Westgate School is a happy and vibrant community, where pupils are
encouraged to aim for excellence" OFSTED report, 2022.
At The Westgate School we provide opportunities for our colleagues for professional development in one of Hampshire’s top schools for progress and attainment. Our values and ethos are based on the fundamental belief that we are a community of learners - adults and pupils alike - in which every individual should be enabled to enjoy learning, develop as a happy and healthy individual who is able to make a unique and positive contribution to society: learning together, achieving excellence.
Arranging a visit to The Westgate School
To arrange a visit and increase the chance of a successful application email hr@westgate.hants.sch.uk.
School location
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