- Organisation type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary school
- Size
- 186 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
Senior Administrative Officer
More than one location, Lincoln Anglican Academy Trust39 days remaining to apply
Start date details
As soon as possible
Closing date
31 August 2026 at 12pm (midday)
Date listed
23 July 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 35 hours per week, 40 weeks per year (Term time plus inset days and one additional week during school closures) Monday to Friday 8.30am to 4pm with a 30 minute unpaid lunch (across both schools)
Contract type
- Permanent
Full time equivalent salary
- Grade 5, 12-15 £28,155.00 - £31,015.00 FTE
Actual salary
- £23,459.69 - £25,842.74 (Pro Rata)
What skills and experience we're looking for
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of the Bromcom system and administration ensuring both pupil and personnel records are updated and correct. PrepareCensus information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
For an informal discussion about the role, or to arrange a visit, please contact enquiries@whaplode.laat.co.uk.
To apply please go to https://thelaat.co.uk/opportunities/.
The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will require the successful applicant to undertake an enhanced criminal record check via the DBS.
What the school offers its staff
What’s it like being a Senior Administrative Officerin LAAT?
Introduction
At the heart of every thriving school is a dedicated office team. We’re looking for a passionate, organised individual to join our team as a Senior Administrative Officer, offering not just a job, but the chance to contribute to a supportive and caring school environment where no two days are the same.
As a Senior Administrative Officer, you will play a vital role in the daily life of our school as well as the wider trust.
Why this role matters
•A Safe School Environment: Actively providing safeguarding assurances around visitor management and the single central record (SCR).
•Positive School Culture: As the lead for the admin team, you help shape the first impression of the school — offering a warm, professional welcome to every visitor.
•Supporting our School and Trust Community: By keeping the school’s back-office running smoothly so that teaching and learning can flourish.
This role is ideal for individuals who can be a positive role model with a strong background in administration, who enjoys responsibility and thrives on variety.
Key Responsibilities Include:
•Safeguarding: Maintenance of the single central record (SCR) and safeguarding procedures for visitors to school.
•Resources: Overseeing the purchase order process to support teaching and learning for staff and pupils, ensuring best value.
•MIS and School Census: Management and accuracy of pupil data.
•Compliance and GDPR: In all areas of the school and trust policies and procedures.
•Administration and processes: Supporting central finance, payroll and Colleague Services (HR) functions with accurate, timely information and documentation.
Further information about the job
The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
Visas cannot be sponsored.
If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About the schools
- Type
- Multi-academy trust
- Email address
- enquiries@whaplode.laat.co.uk
- Phone number
- 01406 370447
School Details
Whaplode Church of England Primary School
Weston St Mary Church of England Primary School
- Organisation type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary school
- Size
- 61 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
Arranging a visit to Lincoln Anglican Academy Trust
To arrange a visit and increase the chance of a successful application email enquiries@whaplode.laat.co.uk.
School locations
Similar jobs nearby
Get a job alert when similar jobs are listed