Senior Administrator

The Swan School, Oxford, Oxfordshire, OX2 7WP

18 days remaining to apply

• Start date details

  1st September 2026

• Closing date

  13 July 2026 at 8am

• Date listed

  25 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £18,421.00 - £19,960.00 Annually (Actual) Grade 6, Part-time (up to 4 days per week), 39 working weeks

Senior Administrator job summary

The Swan School is seeking a proactive and experienced Senior Administrator to join our friendly, front-of-house team. This is a fantastic opportunity to contribute directly to our students' success and overall school experience. If you thrive in a fast-paced environment where no two days are the same, we want to hear from you!

• Job Title: Senior Administrator

• Grade: Grade 6

• Location: The Swan School, Oxford

• Hours: Flexible up to 4 days (29.6 hours per week)

• Working Pattern: Term-Time Only (39 working weeks per year, this includes INSET days)

• Salary: Grade 6 scale

• Reporting To: Office Manager

• Disclosure: Enhanced DBS required prior to start

Key Responsibilities

As a key member of the administration team, you will provide essential general clerical, organisational, and financial support, including:

• Front-of-House: Undertaking reception duties, confidently liaising with students, parents/carers, staff, and the public via email, telephone, and in person.

• Organisational Hub: Coordinating school visits, events, and meetings, including taking notes.

• Data & Reporting: Analysing information, running reports, and processing forms/returns accurately using advanced ICT packages.

• Welfare Support: Assisting with pupil first aid and welfare duties, occasionally looking after sick pupils, and liaising appropriately with parents/staff.

• Teamwork: Providing support to other administrators and teams during peak workload periods and contributing to the development of administrative procedures and systems.

• Financial Admin: Undertaking basic financial administration tasks, such as processing orders.

About You

We are looking for a highly motivated, confident, and reflective practitioner who:

• Is confident and articulate when speaking with students, parents, staff, and external agencies.

• Is a highly motivated team player who enjoys working collaboratively in a busy, challenging environment.

• Is confident with IT and proficient in advanced ICT packages (e.g., word-processing, spreadsheets).

• Is a creative thinker keen to learn new skills and try new approaches to achieve the best possible outcomes for our students.

• Understands the importance of confidentiality, safeguarding, and data protection in a school setting.

The successful candidate will share our ambitions for our students and be motivated to ensure they and their families have the best experience of school.

RLT Connection & Benefits

As part of the River Learning Trust, you will have access to high-quality CPLD pathways and the security of recognised continuous service. Additional benefits include:

• Enrolment in a competitive Local Government Pension Scheme.

• Access to a comprehensive Employee Assistance Programme focused on your wellbeing.

• A genuinely flexible approach to working hours for the right candidate.

RLT Connection & Benefits

As part of the River Learning Trust, you will have access to high-quality CPLD pathways and the security of recognised continuous service. Additional benefits include:

• Enrolment in a competitive Local Government Pension Scheme.

• Access to a comprehensive Employee Assistance Programme focused on your wellbeing.

• A genuinely flexible approach to working hours for the right candidate.

River Learning Trust and The Swan School are committed to safeguarding and promoting the welfare of all children and preventing extremism. We conduct checks and online searches in accordance with Keeping Children Safe In Education guidance. It is an offence to apply for certain roles within schools if you are barred from engaging in regulated activity relevant to children.

For documentation, please see RLT Safer Recruitment Documents. Visit our website www.riverlearningtrust.org for up-to-date policies including our Child Protection and Behaviour policies.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. For further guidance for applicants, click this link: List of offences that are not filtered.

We don't just accept difference; we celebrate "different contributions" and are dedicated to building an inclusive environment where every colleague can thrive. If you require any reasonable adjustments during the recruitment process, please let us know so we can support you to be at your best.

Note: We do not accept CVs.

Deadline for Applications: 8am on Monday 13th July. However, the School reserves the right to consider and interview exceptional candidates early.

Flexible Working: We are committed to flexible working and are open to conversations about alternative arrangements for the right candidate.

• Discover Your Impact: See the attached Job Pack and apply via MyNewTerm

• Start a Conversation: For an informal discussion regarding contract hours or to arrange a visit to our facilities, please contact headteacher@theswanschool.org.uk or call 01865 416 070.

• The Future Path: Not the right time? Register with our Talent Pool via the Swan School website, to hear about new opportunities first.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Swan School

• School type: Free School, ages 11 to 18
• Education phase: Secondary school
• School size: 952 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Swan School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-swan-school

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