Senior Administrator
Alvaston Moor Academy, Derby, Derbyshire, DE24 0AN8 days remaining to apply
Start date details
As soon as possible
Closing date
6 May 2025 at 9am
Date listed
28 April 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Full time, permanent.
Contract type
- Permanent
Full-time equivalent salary
- From £27,711 to £31,067
What skills and experience we're looking for
- Deputise in the absence of the Administration Manager.
- Contribute to the planning, development and organisation of administrative systems and procedures.
- Assist with the planning of educational visits by collecting necessary paperwork, booking venues and transport, and managing the risk assessment process in collaboration with the visit leader.
- Ensure timely uploading and appropriate maintenance of information on the Evolve platform.
- Work with the Local Authority to approve activities as part of educational visit legislation, ensuring the safety and quality of offsite activities.
- Set up payment methods on the Academy’s electronic payment system, agree on payment plans when necessary, and monitor, track, and chase outstanding payments.
- In conjunction with the local authority, principal and or central support coordinate academy admissions and appeals.
- Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.
- Provide effective administration for student transition, including preparing communications and gathering all information related to transition and induction.
- Support the planning, allocating, and effective delivery of work experience programme, including building and maintaining relationships with employers to ensure smooth operations. Responsibilities also include developing and maintaining an employer database, answering queries via telephone, email, and in-person, and ensuring all statutory requirements regarding health and safety are met through thorough checks and reviews. Additionally, the role requires organising and collecting feedback from both employers and students to continually improve the programme.
- To undertake a comprehensive range of administration tasks, ensuring that work is prioritised and deadlines are met;
- Support the provision of a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
- Supporting with officer cover where necessary;
- Enter and retrieve data related to students on the MIS database and other software packages as required. • Assist with student welfare duties, dealing with sick students, liaising with parents/carers, and resolving complex student matters.
- Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.
- Provide first aid assistance to staff, students and visitors as and when necessary; having oversight of the collation of necessary information for first aid investigations.
- Ensure all telephone and personal enquiries are dealt with efficiently and effectively in a way which promotes a positive image of the Academy.
- The specific responsibilities are not exhaustive and are subject to change. Alternative duties commensurate with the level of the post may be allocated according to need.
What the school offers its staff
- Archway benefits to include shopping discounts and competitions
- A free and confidential employee assistance programme offering counselling and advice
- Access to Teachers’ Pensions / Generous pension scheme
- Access to discounted travel schemes
- Access to e-learning and development
- Cycle to work scheme
- Comprehensive training and support
- Eye care voucher scheme
- Free flu vaccine
- Free onsite parking
- Opportunities to develop new skills and progress your career
- Staff are supported and good practice is recognised and celebrated
- Work laptop and online resourcing
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.
Applying for the job
Apply for the job by following the link below.
CVs are not accepted.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Alvaston Moor Academy
- School type
- Academy, ages 11 to 19
- Education phase
- Secondary
- School size
- 880 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report
- School website
- Alvaston Moor Academy website
- Email address
- hr@archwaytrust.co.uk
- Phone number
- 01332576777
Alvaston Moor Academy
Alvaston Moor Academy has 850 students on roll and places a strong emphasis on the importance of hard work and academic achievement. Our Academy vision is at the heart of everything we do, ‘Ambition, Manners and Achievement’. We also recognise the importance of positive relationships, equality and respect. Situated in the heart of the City of Derby, it serves a diverse local community and serves families from many different backgrounds. The curriculum offered is broad and specifically designed to engage and challenge its students.
School location
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