Senior Administrator
King Edward VI Academy, Spilsby, Lincolnshire, PE23 5EW11 days remaining to apply
Closing date
27 September 2025 at 12:59am
Date listed
10 September 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £28,598.00 Annually (FTE) NJC12 FTE £28,598, £10,705.41 pro rata per annum for 15 hours per week, 41 weeks per year
Senior Administrator job summary
This is an important role to support the Academy Operations Manager across the Academy. The role holder will be responsible for leading non-educational functions of the Academy including Administration, Finance and Compliance, in accordance with Trust policy and procedures. You will ensure the administrative and organisational activities within the academy are effectively and efficiently maintained and provide excellent service to the overall running of the academy. This will include, but not exhaustive, the following:
To provide administrative support to the Academy team, dealing with confidential and sensitive issues in a timely, professional and competent manner.
To line manage the Academy Administrator team.
To undertake a range of financial procedures, including placing orders, invoicing, preparation of cheques, banking cash, issuing receipts, reconciling petty cash and dealing with supplier queries.
To undertake the monitoring and completion of monthly financial administrative tasks in line with agreed procedures.
To ensure the daily compliance monitoring and ongoing maintenance of the Academy SCR documents (Single Central Record) in line with the agreed process for vetting and safeguarding of all staff and visitors on site.
To undertake analysis and interpretation of data, and produce detailed reports and complex information as requested by Principal/Academy Operations Manager
To be responsible for the completion and submission of forms, returns etc., including those to external agencies.
To monitor and manage the provision of FSM
Ensure trips and activities are supported and the provision of all paperwork, letters and funds are well organised and communicated
To undertake HR administration, such as processing DBS checks.
Manage the administration of Academy Lettings and other uses of the Academy site.
To support the Principal and support the wider staff team as appropriate.
To support the Principal and SLT with coordinating events including, but not limited to, Opening Evenings, Parents Evenings and Music Concerts etc.
To respond to reports of accidents and injuries and escalate legal claims where appropriate.
To provide a ‘keyboard resource’ including: typing letters, building and maintaining records and preparing files to support the staff team to meet internal and external deadlines as required.
To undertake general administration duties including photocopying, scanning and filing and front of house reception presence.
To support with the coordination of often confidential meetings as agreed with the Academy Operations Manager.
To communicate with Parents and Carers verbally and via written letters, e-mails and ‘Bromcom’ messages.
To ensure all admissions to the Academy are managed through SAM and the school MIS, liaising with all stakeholders and preparing reports as required
To liaise with the Principal, Academy Operations Manager, SLT, Staff, and Head Office teams to communicate and bring matters to resolution.
To ensure stock and checks of the first aid provisions in the academy as required by the AOM
To issue medication and be first aid trained to support the first aid team
Collate and print information from internal and external stakeholders.
Produce minutes in a timely manner.
Ensure that room set-up and hospitality is provided as required.
To work with the Academy Operations Manager to implement an organised a logical filing system for reports, internal communications, minutes of meetings and parental letters.
To proactively prioritise correspondence and disseminate information to the relevant parties as appropriate.
To process internal and external post.
To undertake any other duties commensurate with this role as required, in particular supporting all levels of leadership with operational work.
The occasional flexibility to travel across the UK.
To safeguard the integrity of all Trust data by ensuring the accurate input and audit, as required, of information being inputted to DRET systems.
This is a permanent post, 15 hours per week (flexible working hours), 41 weeks per year.
Salary & Benefits
NJC12 FTE £28,598, £10,705.41 pro rata per annum
Local Government Pension Scheme
Regional networks of Trust colleagues and access to key leaders in Education
Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme
Flexible working patterns
Benefits Platform: Health & Wellbeing Programme: Cycle to Work Scheme
Who we are looking for
We are looking for someone who has previous experience using Microsoft Office and able to produce, create and edit documents using Word, Excel, Powerpoint and Outlook. You must have experience of working in a school and administration team. Excellent interpersonal skills with the ability to work across a range of challenging issues and people including parents/carers, staff and members of the wider community. Experience of managing cash and recording of funds with an understanding of budgets.
About The David Ross Education Trust
The David Ross Education Trust (DRET) mission is to give every child attending one of our schools a world-class education.
Broadening the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.
Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.
Our aim is to be the country’s top-performing multi-academy trust in the country. Recognised as a nationwide system leader, the Trust runs 34 schools across the country, ranging from small rural primaries to much larger secondary schools in urban areas, our first All Through school and a special school which caters for pupils aged 2-19 who have a diverse range of special educational needs.
We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.
Apply now
To complete our on-line application form, please click on 'apply now'
Early applications are advised. We receive high numbers of applications for our roles and therefore have to close the vacancy prior to the closing date in order to review candidates' details against our job criteria before shortlisting or re-opening the vacancy.
The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.
The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.
All pre-employment checks are in line with "Keeping Children Safe in Education" statutory guidance.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About King Edward VI Academy
- School type
- Academy, ages 11 to 16
- Education phase
- Secondary
- School size
- 380 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- School website
- King Edward VI Academy website
King Edward VI Academy is a mixed, mainstream, secondary school in Spilsby, Lincolnshire. It caters to students aged 11 to 18 with a PAN of 520 students. Places are in high demand at our popular Academy leading to us being consistently well oversubscribed in every year group.
King Edward VI Academy opened in September 2012 and is sponsored by the David Ross Education Trust. It started as two separate schools, the King Edward VI Grammar School, which opened in 1550, and Sir John Franklin Secondary Modern School, which opened in 1954. The schools were combined in 1991 and began as a Humanities College and is a co-educational bi-lateral secondary school with a sixth form.
School location
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