Senior Administrator

The Swan School, Oxford, Oxfordshire, OX2 7WP

18 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  1 December 2025 at 7am

• Date listed

  13 November 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £23,027.00 - £24,951.00 Annually (Actual) Grade 6 - 37 hours per week, 39 weeks per year (term-time only)

Senior Administrator job summary

The Swan School is seeking a proactive and experienced Senior Administrator to join our friendly, front-of-house team. This is a fantastic opportunity to contribute directly to our students' success and overall school experience. If you thrive in a fast-paced environment where no two days are the same, we want to hear from you!

About the Role

• Job Title: Senior Administrator

• Grade: Grade 6

• Location: The Swan School, Oxford

• Hours: 37 hours per week (Full-Time but can consider Part Time for the right candidate)

• Working Pattern: Term-Time Only (39 working weeks per year)

• Salary: Grade 6 scale

• Reporting To: Office Manager

• Disclosure: Enhanced DBS required

Key Responsibilities

As a key member of the administration team, you will provide essential general clerical, organisational, and financial support, including:

• Front-of-House: Undertaking reception duties, confidently liaising with students, parents/carers, staff, and the public via email, telephone, and in person.

• Organisational Hub: Coordinating school visits, events, and meetings, including taking notes.

• Data & Reporting: Analysing information, running reports, and processing forms/returns accurately using advanced ICT packages.

• Welfare Support: Assisting with pupil first aid and welfare duties, occasionally looking after sick pupils, and liaising appropriately with parents/staff.

• Teamwork: Providing support to other administrators and teams during peak workload periods and contributing to the development of administrative procedures and systems.

• Financial Admin: Undertaking basic financial administration tasks, such as processing orders.

About You

We are looking for a highly motivated, confident, and reflective practitioner who:

• Is confident and articulate when speaking with students, parents, staff, and external agencies.

• Is a highly motivated team player who enjoys working collaboratively in a busy, challenging environment.

• Is confident with IT and proficient in advanced ICT packages (e.g., word-processing, spreadsheets).

• Is a creative thinker keen to learn new skills and try new approaches to achieve the best possible outcomes for our students.

• Understands the importance of confidentiality, safeguarding, and data protection in a school setting.

The successful candidate will share our ambitions for our students and be motivated to ensure they and their families have the best experience of school.

How to Apply

To apply, please visit our website and download the application form.

We are committed to flexible working and are open to conversations about alternative arrangements for the right candidate.

Deadline for Applications: 8am on Monday 1st December. The school reserves the right to consider and interview candidates ahead of the closing date if appropriate.

Interested? Apply today and help us support our students' journey!

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About The Swan School

• School type: Free School, ages 11 to 18
• Education phase: Secondary
• School size: 952 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• School website: The Swan School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/the-swan-school

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