Sixth Form Administrator / Team Leader

Lord Williams's School, Thame, Oxfordshire, OX9 2AQ

17 days remaining to apply

• Closing date

  4 September 2026 at 9am

• Date listed

  18 August 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time, full time
• Contract type: Permanent
• Full time equivalent salary: £28,140.00 Annually (Actual) Actual salary based on 37 hours per week, term time plus 2 weeks work in the summer holidays. The full-time equivalent salary is £31,537 to £34,434 per annum

Sixth Form Administrator / Team Leader job summary

Main duties

Administration

• Be responsible for the administration, input and accuracy of data into the student database (SIMS) with personal responsibility for Sixth Form data.
• Record and monitor attendance for Sixth Form students and provide reports for the team as required.
• Record and monitor behaviour incidents and provide reports as required.
• Manage and process student applications to join the Sixth Form using Applicaa software, including arranging interviews, tours of the school, reference requests etc
• Play a key role in the Sixth Form Registration Day, completion of on-line registration forms and production of student timetables
• Assist with the planning and organisation of key Sixth Form events throughout the year, for example: Introduction to Sixth Form Conference, Awards Evening, Open Evening, Year 13 Ball etc
• Support the administration of UCAS applications
• Be responsible for the collection and input of Key Stage 4 and 5 data from students or parents/carers necessary for the accurate maintenance of the database and for the provision of student data reports for school purposes.
• Contribute to the work of the school’s Timetable Team during the summer months to provide timetables, staff lists and other key information for staff and students at the start of each academic year.
• Be responsible for ensuring the accuracy of student data for the school censuses, in particular academic data relating to Sixth Form students
• Provide training to administrative staff on the SIMS database and associated software such as In-touch (email communication with parents/carers, staff and students)
• Ensure that all students with medical needs are identified and the appropriate paperwork completed by the parents/carers and recorded on SIMS.
• Manage the safe storage of and administration of student medication, maintain medical records and inform parents/carers as required.
• Work collaboratively with the School Health Nurse to support students with particular conditions such as, but not exclusively, asthma, diabetes and anaphylaxis.
• Organise and administer any vaccination programmes to support the Schools’ Immunisation Team
• Be fully trained in First Aid and the administration of adrenalin and asthma inhalers.
• Be responsible for overseeing the day to day workload of the office team, planning ahead, identifying priorities and deadlines, arranging cover and keeping the Head of Administration informed.
• General administration for example School Notices, letters, reports etc for distribution to students, parents/carers and staff.

Student and Visitor Reception

• Lead, manage and motivate a small team of administrative staff to provide reception and administrative services to students, staff and visitors.
• Ensure the effective operation of the school reception/office, so that all visitors, staff and students are greeted in a friendly and appropriate manner, their enquiries are dealt with promptly and they are directed to the appropriate person/location.
• Ensure that student behaviour is in line with school expectation and be prepared to use the School’s Behaviour Management Policy if necessary.
• Manage the administrative procedures for recording visitors, ensuring that staff and visitors comply with safeguarding procedures.
• Provide First Aid/care for sick students, visitors and staff which meets legislative requirements and which promotes welfare.
• Keep accurate records of treatment/advice given and ensure that parents/carers are informed as appropriate.
• Ensure that the reception/office areas are well presented, welcoming and reflect the School’s high standards.

Staff Management

Be responsible for day to day leadership and management of the office team including their Appraisal and Continuing Professional

Development.

• Ensure that there are recorded procedures in place for all key administrative duties and that these are monitored and reviewed regularly. Make any recommendations as necessary to improve the efficient and cost-effective management of the school office.
• Provide as required and as appropriate, cover for the work of other members of the office team according to workload pressures and/or in their absence and ensure appropriate overlap of duties and skills to cover absence and periods of intense workload.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Lord Williams’s School is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff and volunteers to share this commitment.
All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Lord Williams's School

• Organisation type: Academy, ages 11 to 18
• Education phase: Secondary school
• Size: 2259 pupils enrolled
• Age range: 11 to 18
• Ofsted report: View Ofsted report
• Website: Lord Williams's School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/lord-williams-s-school

Lord Williams’s School is a thriving and popular comprehensive school serving the Thame community and its surrounding rural area. We are a split-site school, with Years 7 – 9 on the Lower School site at Towersey Road and Years 10 – 13 on the Upper School site at Oxford Road. We pay particular attention to each individual student by promoting their personal, social and educational development to enable all to achieve at the highest level possible. As a result of our continuing success, Lord Williams’s School is consistently oversubscribed.

We promote high quality teaching and learning. We attract talented, committed and conscientious teachers who produce stimulating and challenging learning activities helped by experienced support staff. Teamwork is a key feature of our work.

We are an inclusive school; we cater for all abilities and we provide access for all students. This is reflected in our work with the more able, with students with a range of learning and other difficulties and in our admissions policy for the Sixth Form.

The school has excellent teaching facilities on both sites with accommodation that is suited to the demands of the curriculum.

School location

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