Student Services Administrator and Medical Lead
Fulbrook, Milton Keynes, Bedfordshire, MK17 8NP10 days remaining to apply
Start date details
ASAP
Closing date
16 May 2025 at 12pm (midday)
Date listed
6 May 2025
Job details
Job role
- Pastoral, health and welfare
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £25,992.00 - £30,060.00 Annually (FTE) 39 TT weeks + 2 weeks
Student Services Administrator and Medical Lead job summary
Main duties and responsibilities:
Initiate, build and maintain good working relationships with staff, students, parents and carers.
Adopt a positive, calm and professional attitude at all times.
Manage and co-ordinate uniform stocks for lending and pre-loved uniform.
Maintain a welcoming, tidy and efficient student services area.
Work effectively as part of the administration team, supporting colleagues and participating in relevant training and professional development.
Prioritise and manage workload to meet required deadlines while focusing on the needs of the school as a whole.
Provide student support with general queries including lost property, online accounts and balances, trips, timetables, confiscated items, etc.
Conduct student first aid/welfare duties, looking after sick students, liaising with parents, carers, staff etc.
Manage first aid including those requiring specialist support incl. dispensing medicines, monitoring student eg Diabetes.
Support welfare and behaviour teams in locating student and ensuring they get to lessons.
Ensure face to face enquiries from visitors, parents, staff and students are dealt with appropriately, following safeguarding procedures, including sight of ID and DBS.
Assist in the general efficient operation of the school, including supporting/covering other support staff where necessary and as directed by the Head Teacher/Business Manager
Maintain student records in Arbor to ensure records are up to date and logging of events takes place.
Deal with issues involving behaviour, progress, safety, well-being and attendance, by investigating and resolving pastoral concerns linked to a range of issues, including: behaviour, lateness, attendance, bullying and friendship issues.
Medical Academic Year Start and in-year admissions:
Check all new student information sheets for first aid and medical info.
Update the management information system (Arbor) for all new and existing students, who have specific medical needs.
Update consent for medication on Arbor, but refer to paper copies for the administration of medication.
Updated medications to be emailed out to staff for major medical conditions, Asthma, Food related conditions, Sport related conditions. Maintain copies on board in staff room.
Manage communication of more detailed info for Full First Aid at Work first aiders.eg regular visitors to medical room/needs/medication.
Remove out of date medicines from medicine cupboard and update contents sheet.
Comply with GDPR regulations: Remove all medical info on previous students from Arbor and shred paper documents other than those required until child is 25 years old.
Contact school nurse about major conditions (Anaphylactic, diabetics, epilepsy) to see if new care plans are needed or old ones need updating.
Responsible for Asthma communication with parents – provide information on school asthma pumps and UK asthma plan
Undergo updated training for epilepsy, diabetes and other medical conditions as appropriate.
Medical Ongoing:
Liaise with the School Nursing Service ensuring the delivery of the Public Health Agenda in the school, including routine immunisations/health checks.
Create and maintain PEEPs (Personal emergency evacuation plans) for students using lift
Deal with first aid and accidents and log on Arbor or in medicine book daily. Complete Riddor as necessary
Provide support to the students in the case of accidents and illness.
Administer prescribed medications, in the absence of a family member, following the school’s Administration of Medicine Policy.
Provide for the individual care, health and welfare of students within the school environment receiving professional support from outside agencies, teachers and, as appropriate, family members as appropriate
Check medical info of any in year starters.
Check first aid supplies and order more if necessary, including asthma pumps. (Order in Access)
Maintain, check and update first aid boxes in School
Check AED (Defibrillator) and put information on The Circuit website
Maintain accurate records.
Ensure that a hygienic and tidy environment is maintained, cleaning up equipment and spills.
Maintain professional working at all times within professional code of conduct.
Be an identified mental first aider for the school.
Other Information:
Kingsbridge Educational Trust and schools are committed to safeguarding and promoting the welfare of children and vulnerable adults. All employees are expected to share this commitment, to follow the school’s safeguarding policies and procedures and to behave appropriately towards children and vulnerable adults at all times, both in work and in their personal lives.
All school based posts are defined as Regulated Activity and therefore this post is subject to an Enhanced with Barred List Disclosure and Barring Services (DBS) check.
Fulbrook is a very popular, high achieving extended secondary school, providing education for Years 5 – 11. We are a school, where everyone is known, valued and supported to achieve personal success.
Set in a magnificent green field site, just within the county boundary of Bedfordshire, the school is close to the exciting and vibrant city of Milton Keynes in Buckinghamshire. As a 9-16 extended secondary school, we have capacity for 700 students and currently 550 on roll.
We offer a very popular cash back health insurance package, providing dental, optical, diagnostic consultations, scans and various therapies including physio, chiropractic and osteopathy.
Kingsbridge Educational Trust is committed to safeguarding and promoting the welfare of children and young people. All employees and volunteers are expected to share this commitment, to follow the Trust/School’s safeguarding policies and procedures and to behave appropriately towards children and young people at all times.
Go to fulbrook.school to see our Vision, Values and Ethos. Press the link here to see our vacancies, get the Job Description and Person Specification and apply on online at MyNewTerm. We reserve the right to interview before the closing date.
Commitment to safeguarding
Fulbrook is committed to safeguarding and promoting the welfare of children; all staff are expected to share this commitment and all applicants must be willing to undergo child protection screening, including checks with previous employers, prior to interview. An enhanced DBS (Disclosure and Barring Service) check is required for all successful applicants.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Fulbrook
- School type
- Academy, ages 9 to 16
- Education phase
- Secondary
- School size
- 503 pupils enrolled
- Age range
- 9 to 16
- Ofsted report
- View Ofsted report
- School website
- Fulbrook website
Fulbrook is a very popular, high achieving school, which is now an extended secondary school, providing education for Years 5 – 9 and extending the offer to Year 11 by September 2024. Please visit our school website to learn more about the school vision. The future is coming… Come with us!
Set in a magnificent green field site, just within the county boundary of Bedfordshire, the school is close to the exciting and vibrant city of Milton Keynes in Buckinghamshire. Our current number on roll is 470. As a 9-16 extended secondary school, we shall have approximately 720 pupils on roll by 2024.
We are a school, where everyone is known, valued and supported to achieve personal success.
We offer a very popular cash back health insurance package, providing dental, optical, diagnostic consultations, scans and various therapies including physio, chiropractic and osteopathy.
Fulbrook is committed to safeguarding and promoting the welfare of children; all staff are expected to share this commitment and all applicants must be willing to undergo child protection screening, including checks with previous employers, prior to interview. An enhanced DBS (Disclosure and Barring Service) check is required for all successful applicants.
School location
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