Student Services & General Administration Officer
Alsop High School, Liverpool, Merseyside, L4 6SH19 days remaining to apply
Start date details
As soon as possible
Closing date
8 June 2026 at 9am
Date listed
19 May 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Term time only plus 1week (8am – 4pm with the flexibility to work evening events when necessary)
Contract type
- Fixed term - Until employee returns up to 12 months - Maternity or parental leave cover
Full-time equivalent salary
- FTE £26,409 - £30,060 Actual - £22,616 - £25,743
Pay scale
- Grade 4 SCP 9-17
What skills and experience we're looking for
Purpose
We are seeking to appoint a highly organised and student-focused Student Services & General Administration Officer to join our busy Student Services on a maternity cover basis. This role is primarily based within the Student Services office and will act as the first point of contact for students throughout the school day, providing support and assistance in a calm, professional and caring manner.
The successful candidate will play a key role in supporting students with day-to-day queries, coordinating student services processes, ensuring that safeguarding, first aid and student welfare procedures are followed effectively and completion of varied administration tasks, as directed.
The role requires excellent communication and organisational skills, the ability to work positively and professionally with young people and the confidence to work independently with a varied and fast-paced workload
What the school offers its staff
It is my pleasure to welcome you to Alsop High School. I am delighted that you are considering joining our community. As the Executive Principal of this warm and wonderful school, which is part of Omega Multi Academy Trust, I feel both proud and privileged to lead our mission of ‘Achieving Excellence Together.’ At Alsop High School, excellence means seeking 1% improvements every day in all that we do, for both staff and students. We are looking for talented, committed and passionate colleagues to join us on this journey to excellence. New colleagues often highlight the support from others and the team ethos is a real strength of our school. Built upon our three core values of Ambition, Respect, and Community and aligned with the Omega Multi-Academy Trust mission, we strive to provide the best possible school experience for every child and to be the best employer we can be. We consider the workload and wellbeing of our staff to be our greatest resource, which means that the we place a high value on managing the amount of work given to staff and ensuring that their overall wellbeing is considered. I will always expect our staff to treat the children in our care as they would their own. One of my favourite quotes is, “children’s learning is not a rehearsal; they never get a second chance.” We want ambitious staff who are passionate about maintaining the highest standards every day to ensure that every moment of students learning is as effective and enriching as possible. We aim to cultivate a warm, family-like work environment and seek to recruit and retain dynamic and inspirational staff who share our vision and commitment. As part of the Omega Multi-Academy Trust, colleagues benefit from strong collaboration, network opportunities and a broad and varied professional development programme at every level. We plan to "train staff so well that they can leave but treat them so well they don't want to.“ We can offer flexible working arrangements and a wide range of CPD opportunities for staff. While we love working in education, we recognise its challenges, which is why your wellbeing is always a priority for us, from emotional support to regular workload management. As part of a trust, we offer all staff exclusive access to our wellbeing and benefits app “Omega MAT Plus+.” This app provides a gateway to a wide range of exciting benefits, including an Employee Assistance Programme with 24/7 health and wellbeing support, access to GP video appointments and discounts and savings at many high street stores and big brands. We believe that a diverse and inclusive workforce is essential, drawing from a range of talents, backgrounds and experiences and striving to represent the community we serve. Ultimately, it is the children and young people who will benefit the most, so this is the perfect opportunity to work in an innovative and creative school. We strongly encourage all potential applicants to visit us or get in touch for an informal conversation prior to the interview. We are happy to welcome visitors for an informal tour at any time. I look forward to meeting you.
Yours faithfully,
Mr J Kerfoot Executive Principal
Further information about the job
Main Responsibilities
To act as the first point of contact for students within the Student Services office, responding to student queries and concerns in a professional and supportive manner.
To complete the recording and monitoring of administering medicines for students in accordance with school policies and procedures.
To oversee student first aid administration and ensure all incidents, treatments and records are accurately recorded and followed up appropriately.
To assist with the day-to-day management of the school shop, including cash handling, stock control and ordering of supplies.
To manage the school’s lost property service, including organising, logging, distributing and disposing of items appropriately.
To support the administration and data input of student admission forms and associated pupil records.
To provide administrative support to the Attendance Manager & team.
To maintain positive relationships with students, parents, carers, visitors and staff, ensuring a welcoming and supportive environment.
To work as part of an office team and support office colleagues whilst contributing to the vision and ethos of the school and set high personal standards in all areas of work.
To support general office requirements including filing, laminating, completion of forms, sorting out ingoing and outgoing mail etc.
To support the reprographics department, including photocopying and stationary orders.
To undertake typing/word processing tasks accurately and in a quick and efficient manner as required, e.g. to support the Attendance and Student Services Manager, Office Manager and SLT by producing the range of required Attendance letters and Registration Certificates if and when necessary.
To maintain and update manual and computerised records/management information systems as required including production of lists/information e.g. BromCom data.
To carry out other general administration duties as instructed i.e. taking minutes of meetings and to provide support to the organisation of Open Evenings, as necessary.
To support all arrangements for Curriculum Evenings.
To support and ensure the smooth running of the school’s reception, postal, telephones, stationery and hospitality facilities.
To enter pupil information into the Bromcom database such as medical, consents, dietary, photograph permission information.
Filing and archiving of records.
Dealing with, forwarding and responding to emails received by or being sent by school.
Comply with and assist with policies and procedures relating to child protection, health & safety, security, confidentiality and data protection, reporting all concerns to an appropriate person.
To assist with the management of the school’s policies, working with the SLT to ensure that they are compliant; reviewed, updated and approved by Governors before publication on our website.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)About Alsop High School
- School type
- Academies, Does not apply, ages 11 to 18
- Education phase
- Secondary school
- School size
- 1442 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Alsop High School website
- Email address
- michelle.galvin@omegamat.co.uk
- Phone number
- 01512351200
PURPOSE
To provide professional leadership and management across all Departments and the curriculum in order to secure high quality teaching, effective use of resources and improve the standards of learning and achievement of all learners.
Arranging a visit to Alsop High School
To arrange a visit and increase the chance of a successful application email michelle.galvin@omegamat.co.uk.
School location
Similar jobs nearby
Sir Thomas Boteler Church of England High School
Grammar School Road, Warrington, Cheshire, WA4 1JL
Business Support Officer - Attendance & Admissions - Maternity Cover
Eden Boys' School, Preston
Adelaide Street, Preston, Lancashire, PR1 4BD
Get a job alert when similar jobs are listed
Find more school jobs in Liverpool and Merseyside