Trips, Lettings & Payment Administrator

Cirencester Deer Park School, Cirencester, Gloucestershire, GL7 1XB

11 days remaining to apply

• Start date details

  ASAP

• Closing date

  1 November 2026 at 11:59pm

• Date listed

  21 October 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £29,071.00 - £30,516.00 Annually (FTE) Grade 5, Scale Point 11 to 14

Trips, Lettings & Payment Administrator job summary

Are you highly organised, customer-focused and confident working with financial and administrative systems?

We are seeking a dedicated and detail-oriented Trips, Lettings and Payments Administrator to join our school support team. This is an exciting opportunity to play a key role in supporting educational visits, music tuition programmes, school lettings and student payment systems, ensuring a positive experience for pupils, families, staff and external hirers.

This newly created role offers the opportunity to make a significant contribution to the efficient running of the school whilst providing excellent customer service and administrative support across a variety of functions. Initially the role is appointed at 15 hours per week and will be subject to review after three months.

About the Role

Working closely with teaching and support staff, parents, pupils and external providers, you will coordinate the administration of school trips, educational visits, music tuition payments, school meal accounts and community lettings.

Key responsibilities include:

• Managing the administration of school trips and educational visits.
• Monitoring trip income, instalments, donations and outstanding balances.
• Communicating with parents and carers regarding payments and deadlines.
• Coordinating music lesson enrolments, records and payments.
• Monitoring school meal accounts and supporting families with payment queries.
• Administering school lettings through the SchoolHire system.
• Producing reports and maintaining accurate financial and administrative records.
• Supporting process improvements and ensuring compliance with school procedures.

This varied role requires someone who is comfortable working with financial information, managing multiple priorities and developing positive relationships with a wide range of stakeholders.

What We Are Looking For

The ideal candidate will possess strong organisational and administrative skills, excellent attention to detail and numerical accuracy, and a good working knowledge of Microsoft Office applications, particularly Excel, Word and Outlook. They will be able to manage multiple priorities effectively, meet deadlines, communicate confidently with a wide range of people, and handle sensitive information with discretion and confidentiality.

The successful candidate will be customer-focused, able to build positive relationships with colleagues, parents, pupils and external organisations, and remain calm and solutions-focused when working under pressure. Above all, they will be committed to supporting the school's values, ethos and commitment to providing an excellent experience for all members of the school community.

Further information can be found in the attached Job Description and Person Specification.

Cirencester Deer Park School

As part of our team, the successful candidate will lead by example — recognising the opportunity in every interaction to make a difference, and inspiring others to bring out the best in everyone. Together, we look to see everyone achieve more than they first thought possible driving this through the values of trust, kindness, determination.

Our staff are at the heart of what we do. We offer a range of benefits designed to support wellbeing and professional growth, including:

• Membership with Schools Mutual, providing health and wellbeing support
• A positive and inclusive working environment where everyone is valued
• A strong team spirit and a genuine sense of buzz and energy across the school
• Opportunities for professional growth, development, and make a meaningful impact every day

Our commitment to equity, inclusion, and diversity underpins everything we do — from how we support our pupils to how we work together as colleagues. We believe that varied perspectives strengthen our school and enrich the learning experience for everyone. We actively encourage applications from individuals of all backgrounds and identities and are dedicated to creating a workplace where everyone feels respected, supported, and able to thrive.

Further general information about our school can be found on our school website.

Applications should be completed through My New Term and should be accompanied by a personal statement. Applications should be submitted no later than Sunday, 1 November 2026

Interview date to be confirmed.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful applicant will be subject to all necessary pre-employment checks, including an enhanced DBS check.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

We are committed to the safeguarding of our pupils and employment is subject to an Enhanced Disclosure from the Disclosure and Barring Service and the receipt of satisfactory references.

Our Ofsted Report in January 2023 confirmed: "Leaders have established a strong culture of safeguarding. Appropriate checks are made on adults working in the school. Staff understand the priority that should be given to safeguarding. They receive effective training and report concerns about pupils or adults appropriately."

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Cirencester Deer Park School

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 1020 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Cirencester Deer Park School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/cirencester-deer-park-school-cirencester

As a high performing comprehensive school with 1000 pupils in the South Cotswolds, Cirencester Deer Park School is committed to providing outstanding education and developing our staff. Having initially converted to an Academy in April 2011, we are now a leading member of The Corinium Education Trust, the first ‘mixed’ Multi-Academy Trust in Gloucestershire which brings together a large secondary, community primary and church schools; the leaders of which are ambitious for their pupils’ learning and life chances and are committed to continuous school improvement.

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