Trust EHCP Coordinator
Swale Academies Trust, Sittingbourne, ME10 1JS16 days remaining to apply
Start date details
January 2027
Closing date
11 November 2026 at 3pm
Date listed
26 October 2026
Job details
Job role
- Pastoral, health and welfare
- Other support role
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, term time, part time: 37 hours per week, Term time only
Contract type
- Fixed term - 1 year
Full time equivalent salary
- £29,587 - £31,198
Actual salary
- £24,906 - £26,262
What skills and experience we're looking for
Swale Academies Trust is seeking a dedicated Trust EHCP Coordinator (HLTA Level) to join our team. In this targeted capacity role, you will work under the direction of the Trust SEND Lead to provide crucial administrative and operational support across primary and secondary Trust schools.
You will focus on auditing existing SEND backlogs, collating multi-agency evidence, drafting applications, and submitting robust Education, Health and Care Plan (EHCP) requests to secure vital resources for pupils with complex needs
Key Responsibilities:
- Lead the collation of evidence, drafting and timely submission of EHCNA requests across designated schools.
- Audit existing caseloads and flexibly deploy across schools to tackle application backlogs where demand is highest.
- Serve as a central point of contact between school SENCOs, teaching staff, health professionals, and external agencies to gather essential assessment data.
- Maintain complete working knowledge of the SEND Code of Practice and local authority criteria to ensure legal alignment.
Key Requirements:
- GCSE English and Maths (or equivalent) at grade C/4 or above.
- Level 2 or 3 Diploma (or equivalent) and working at or towards HLTA professional standards.
- Proven experience navigating the EHCP application process and compiling statutory assessment paperwork.
- Experience working with children within a learning environment.
- Solid working knowledge of the SEND Code of Practice, local authority processes, and high-incidence SEND need types.
- Exceptional written communication skills for drafting precise, legally defensible reports.
- Strong organisational skills, initiative, and the ability to manage multiple complex cases under strict statutory deadlines.
- Flexibility to adapt to different school environments and travel across Trust sites as required (although much of the work will be able to be completed virtually).
Full details of the requirements of the post can be found in the accompanying recruitment pack.
What the school offers its staff
This is an exciting opportunity to join our school. In return, we offer a stimulating, supporting, and rewarding working environment, where all staff are valued and where you will have the opportunity to access a range of excellent professional opportunities to support your progression.
We understand the importance of work-life balance and will give due consideration to requests for flexible working.
We are proud to be an inclusive employer and encourage applications from all qualified individuals.
Join us to benefit from:
- Local Government Pension Scheme – with a generous employer contribution
- Enhanced Maternity Pay
- Salary Sacrifice Shared Cost AVC (Additional Voluntary Contribution) Scheme
- Employee Referral Recruitment Incentive
- Access to training and development
- On-site Parking
- Discounts with local and national retailers, cinemas and restaurants
- Employee Assistance Programme – Wellbeing and advice
- Cycle to Work scheme
Further information about the job
Ready to join us?
If you are interested in this post and require further information or would like an informal discussion regarding the role, please contact Tina Murphy, at tina.murphy@swale.at.
Applications should be made via UK Teach or by submitting a SAT Application Form to tina.murphy@swale.at. Please note, we cannot accept CVs.
If you experience any difficulty in completing the application form, please contact recruitment@swale.at or 01795 905989.
We are happy to discuss any support you may need during your application process as part of our reasonable adjustment approach.
Data Privacy Notice:
By applying for this position, you agree to Swale Academies Trust processing and storing your personal data for recruitment purposes. Candidate data will be stored securely for 6 months following the completion of the recruitment process, after which it will be permanently deleted. If you would like us to delete your details sooner, or to view our full Privacy Policy, please contact us at hroperations@swale.at
Swale Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is exempt from ROA and will require an enhanced DBS disclosure
Swale Academies Trust schools will conduct an online check of shortlisted candidates in line with the Keeping Children Safe In Education guidelines.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Swale Academies Trust
- Type
- Multi-academy trust
- Email address
- recruitment@swale.at
Our many parts make up our one collective body and we not only exist and function together, we thrive in harmony. We're grateful to have fantastic staff and students throughout our trust and as an organisation we value the individual, a culture of excellence and our community.
Together we support, inspire and empower everyone to be their very
best, and we do this by nurturing intentional networks of communication and trust. We’re driven by the belief that all children deserve a good quality education where they are seen as individuals and above all, are exceptionally well cared for.
Arranging a visit to Swale Academies Trust
To arrange a visit and increase the chance of a successful application email recruitment@swale.at.
Head office location
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