[241119B] Office Manager

High Street Primary Academy, Plymouth, Devon, PL1 3SJ

8 days remaining to apply

Job start date
6 January 2025
Closing date
1 December 2024 at 11:59pm
Date listed
22 November 2024

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Part time
Contract type: Permanent
Full-time equivalent salary: £29,093.00 - £31,586.00 Annually (FTE) Actual Salary: £27,006 - £29,320 per annum

[241119B] Office Manager job summary

About the Role

The role of the Office Manager is paramount, to the smooth functioning of the school office, to lead and manage the administrative systems ensuring the most effective use of resources to support the Senior Leadership Team, staff, parents and pupils.

Your duties will include:

Ensuring that all those who come into contact with the school office have a welcoming and positive experience, such as visitors, parents, staff and pupils. The office is the first point of contact.
Oversee distribution of office tasks to the office staff to ensure all duties are covered and carried out to a high standard. Lead and guide the office staff, overseeing their work, delegated tasks and fostering a positive team environment.
Support the school Senior Leadership Team with the smooth running of the school.
Maintain accurate pupil and staff records, attendance data, and other administrative records in compliance with regulatory requirements.
Conduct on boarding for all new staff, maintain the Single Central Record.
Maintain and update the school website ensuring compliance and creating an inviting and informative space for current and prospective parents and staff.
Oversee the input of purchase orders onto the Trust finance system, tying up invoices and delivery notes and submission to the Central Finance Team for payment.
Be the day to day contact for the Site Manager and the Central Premises Team.
Support the school with all HR related matters.

About the successful candidate

You will need:

Good general education – Minimum of 5 GCSEs, Grade A* - C, including Mathematics and English, or equivalent
NVQ4 in Business and Administration or equivalent (i.e. School Business Professional Qualification Level 4)
Strong verbal and written communication skills in order to train and motivate their own staff, as well as exchange information with a range of audiences (e.g. staff, pupils and others)
Strong IT skills including proficient in the use of Microsoft Office products
Demonstrable experience of working in a school environment
Demonstrable experience of working with financial systems and procedures
Demonstrable experience of working with HR systems and procedures

About the School

High Street Primary Academy is a Primary school in Plymouth’s Coastal Quarter. This is a place where everyone is important and where every moment counts. Our values will underpin all that we do: we will provide a stimulating learning environment where children will feel safe, happy and consequently thrive.

Our vision is clear: challenging academic and personal goals will be set for every member of the High Street Primary Academy community, and we will provide the support and encouragement required to reach them. We will do whatever it takes.

About the Trust

Reach South is a young and developing Trust which operates across the South West of England with the aim of delivering all through 3-19 education. We operate 17 academies in Plymouth, Bournemouth, Dorset, Gloucestershire and Wiltshire. We are building this Trust on a clear set of values, behaviours and curriculum principles. At the heart of those values and principles is a belief in our young people and a determination to support them to develop the knowledge, skills and attitudes to become the successful citizens for today and all of their tomorrows.

Our core business is delivering exceptional education for children and young people with a mission to help all pupils aspire to achieve beyond the expectations that others put on them. We do this through the development of a talented and committed workforce. In order to deliver exceptional opportunities for learning, we need highly motivated staff across all parts of the organisation.

Those we recruit are able to demonstrate that they share our values, are highly motivated to work with colleagues, within and beyond their school, to continuously develop their skills and pursue professional excellence.

Next Steps

So if you think this role may be for you and want to be involved at this exciting time in our development, for more information please get in touch by emailing the recruitment team on recruitment@reachsouth.org

Closing date: for applications is Sunday, 1st December 2024 at midnight.

Interview Date: Interviews are provisionally booked for the week commencing 9th December 2024.

To apply for this opportunity, please complete our online application form by clicking ‘apply now’ on the advert.

We reserve the right to interview and appoint prior to the closing date. Therefore, an early application is strongly advised.

Opportunities and Benefits

We offer a competitive salary plus LGPS pension, great career progression and development opportunities, access to our Employee Assistance Programme with many other benefits.

We’re proud of how we support our staff in order that you have high levels of job satisfaction, are aware of the difference you are making for the children and families you work with and can see your contribution towards our community. There are regular opportunities for professional development and training, and a wider community of staff to network with within Reach South Multi Academy Trust. You will have the chance to visit other local schools, work alongside a range of outside professionals and take part in a variety of e-learning and face-to-face training.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Each post is subject to an enhanced DBS check.

Reach South Academy Trust has an Equal Opportunities Policy for selection and recruitment. Applicants are requested to complete the Equal Opportunities Monitoring section of the application form before submitting.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.