Admin Assistant - Part Time - 18 hrs
Totley All Saints Church of England Voluntary Aided Primary School, Sheffield, South Yorkshire, S17 4AP15 days remaining to apply
Start date details
Monday 2nd November 2026
Closing date
2 October 2026 at 11:59pm
Date listed
8 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £11,175.00 - £11,352.00 Annually (Actual) Grade 3 SCP 5 -6
Admin Assistant - Part Time - 18 hrs job summary
Wednesday morning (8.30 am - 12.30pm ) and Thursday & Friday (8.30am - 4pm). Term-time only
About the School
Totley All Saints School is an extremely special school and is well loved by its children, staff and parents! We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Totley.
We believe by ensuring every child is cared for and happy they can achieve their potential and go on to achieve great things. We pride ourselves on being welcoming and inclusive: a school where everyone is valued for their special talents and qualities and are valued and loved as a unique individual.
These values are evident in all aspects of our school life. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives. We are an Academy within the Diocese of Sheffield Academies Trust and actively engage with the many development opportunities across the trust.
We are keen of course to continue to fill our school with great teachers and support staff who believe that EVERY child can achieve.
Job Description
RESPONSIBLE TO: Headteacher, School Business Manager and Head of Business and Operations Executive for the Trust
Main Purpose of the Job
Under the direction of the Headteacher, the Business Manager and Head of Business and Operations to oversee all administration relating to HR, finance and other matters within the management of the schools which are supportive to, but do not involve, the teaching function.
Main Functions
Finance Administration
The ordering, processing and payment for all goods and services provided to the school including the school debit card and petty cash
Accurately recording, counting and banking of monies collected
Prepare, record and monitor various inventories throughout school.
Human Resources Management
To oversee human resources matters in line with DSAT guidance e.g. ensuring required pre-employment checks are carried out for new employees, reporting to and liaising with payroll about salaries, expenses, sickness and maternity claims etc
To oversee and maintain confidential staff records, and to ensure that staff records held in the school by others are kept confidential.
To maintain the appropriate information system for the school’s Single Central Record.
To comply with and assist with the development and sharing of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Whole School Administration
To manage the general administration of school systems including; Office 365, Arbor, ClassDojo, parent communication system, Newsletter.
Maintaining the records of the school pupils, including the updating of pupil premium records, free school meals, SEN.
Preparation and submission of the school census, workforce census and CTF files.
To act as correspondent for the DFE and to be responsible for the records and returns required.
To attend relevant training and meetings where appropriate as directed by the Headteacher.
Analyse and evaluate data/information and produce reports/information/data as required
To prepare relevant paperwork for the Headteacher.
To be the first point of call for parents and other visitors and parties, managing the front entrance, phone calls, emails to school.
To manage all admission arrangements as required.
Update and maintain the school website.
Responsible for the control of medicines in school and the administration of medicines to pupils in line with the school’s policy
Receiving deliveries and distributing throughout school as appropriate
This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Totley All Saints Church of England Voluntary Aided Primary School
- Organisation type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary school
- Size
- 217 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
Totley All Saints School is an extremely special school and is well loved by its children, staff and parents! We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Totley.
We seek to provide a world class education for every child through a high quality curriculum and fantastic teaching. We strive each day to create an extremely caring atmosphere and one where children can fully thrive and reach their full, amazing potential as a child of God. We believe by ensuring every child is cared for and happy they can achieve their potential and go on to achieve great things.
We are welcoming and inclusive: a school where everyone is valued for their special talents and qualities, valued and loved as a unique individual.
The daily life of the school is built around our values:
COMPASSION, JUSTICE, FORGIVENESS, SELFLESSNESS & GENEROSITY
These values are evident in all aspects of our learning and behaviour. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives.
School location
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