Executive Assistant

White Woods Primary Academy Trust, Rotherham, S60 2XJ

14 days remaining to apply

• Job start date

  8 September 2026

• Closing date

  25 September 2026 at 11:59pm

• Date listed

  11 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: SCP 19 - 23 £32,061 - £34,434 (pay award pending)

Executive Assistant job summary

White Woods Primary Academy Trust is looking for an exceptional Executive Assistant to provide high-level, proactive and confidential support to our CEO and Executive Team.

This is much more than a traditional administrative role. We are looking for someone who can anticipate what is needed, manage competing priorities and ensure important actions and commitments do not drift.

Working at the heart of the Trust, you will be a trusted point of connection between the CEO, Executive Team, trustees, headteachers, central colleagues, schools and external partners.

The role

You will help our senior leaders use their time effectively, remain focused on strategic priorities and operate successfully within a complex and fast-moving organisation.

Your responsibilities will include:

• Providing proactive and confidential support to the CEO and Executive Team.
• Managing complex diaries, inboxes, correspondence, meetings and competing priorities.
• Acting as a trusted first point of contact for the CEO, using sound judgement to prioritise, respond and escalate.
• Anticipating deadlines, pressures and information requirements to ensure leaders are prepared.
• Preparing high-quality correspondence, briefings, reports, presentations and meeting papers.
• Coordinating Executive Team and senior meetings, including agendas, papers, minutes and decision records.
• Maintaining action and decision logs and ensuring agreed actions are followed through.
• Coordinating executive diaries, school visits, Trust-wide commitments, strategic activity and key events.
• Supporting the CEO to monitor strategic priorities, milestones and commitments.
• Supporting the preparation of Trust Board and committee papers alongside the Governance Lead.
• Developing effective executive systems, trackers, templates and ways of working.
• Handling highly sensitive and confidential information with absolute discretion.

About you

We are looking for someone with exceptional organisation skills, judgement and attention to detail.

You will be able to build trusted relationships at all levels and remain calm and solutions-focused when priorities change.

You will:

• be highly organised and able to manage multiple priorities;
• anticipate what is needed rather than simply respond to requests;
• demonstrate excellent judgement and know when to act, challenge or escalate;
• communicate exceptionally well verbally and in writing;
• produce accurate, professional and well-presented work;
• build strong and trusted relationships with senior leaders and colleagues;
• handle confidential and sensitive matters with discretion and integrity;
• take ownership and follow work through to completion; and
• confidently use digital systems and look for opportunities to improve efficiency.

Experience within education or a Multi-Academy Trust would be valuable but is not essential. We are equally interested in candidates who can demonstrate high-quality executive support within another complex organisation.

Why join White Woods?

White Woods Primary Academy Trust is a family of primary schools working together to provide the very best opportunities for the children and communities we serve.

Our central team exists to enable our schools and leaders to succeed. We believe in high expectations, strong relationships, professional trust and continually improving how we work.

This is an opportunity to work directly with the Trust's senior leadership and play an important role in supporting the strategic operation and future development of the organisation.

We are looking for someone who wants to do more than support an Executive Team – we are looking for someone who wants to become an indispensable part of it.

White Woods Primary Academy Trust is committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to appropriate pre-employment and safeguarding checks.

We value diversity and are committed to equality of opportunity. We welcome applications from candidates who share our commitment to making a positive difference to the children and communities we serve.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

White Woods Primary Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

This post involves working with children and therefore if successful you will be required to apply for a disclosure of criminal records check at an enhanced level. Further information about the Disclosure Scheme can be found at: www.gov.uk/disclosure-barring-service-check.

Our Recruitment Privacy Notice can be found on our Trust website.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About White Woods Primary Academy Trust

• Type: Multi-academy trust
• See more jobs: teaching-vacancies.service.gov.uk/organisations/white-woods-primary-academy-trust

The Trust was founded September 2013 by three self-converting primary schools and has rapidly grown over the past five years. The Trust was founded on, and is guided by, a strong ethos centred on improving the life chances of ALL children regardless of background or ability. We aim to deliver high standards of teaching and learning through developing a culture of high expectation and high aspiration, providing a rich broad balanced curriculum and ensuring all learners have equality of opportunity.

At the very forefront of our drive for improved educational standards is the determination to work together in partnership to enable the Trust to offer the best possible educational experience to all children in our local communities. It is our aspiration to become a hub of excellence, helping to promote the life chances of all children in our Trust.

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