Administration Assistant
Ward Jackson Church of England Primary School, Hartlepool, County Durham, TS24 7LE12 days remaining to apply
Start date details
Immediate/ as soon as possible
Closing date
20 January 2026 at 11am
Date listed
5 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £6,923.00 - £6,923.00 Annually (Actual) Band 5
Administration Assistant job summary
We are seeking to appoint an Administration Assistant, with immediate effect, to join our warm, welcoming and supportive school community. This is an important role within the school, providing high-quality administrative support and acting as a key point of contact for pupils, parents, staff and visitors. The successful candidate will be organised, approachable and committed to contributing positively to the daily life of the school.
The working hours for this role are 12 hours per week, 08:30-16:00 on Fridays, plus one additional morning per week, to be agreed in line with the availability of the successful candidate.
Visits to the school are welcomed and encouraged. Please contact the school office to arrange a visit or to have an informal discussion about the role. To apply, please complete the application form via MyNewTerm.
The School Office Administration Assistant will:
Be the first point of contact for visitors and parents - answering queries, resolving problems and making decisions where appropriate
Ensure attendance, registers and child details are correct and accurate
Liaise with other staff, pupils, parents/carers and external agencies
Develop and maintain record and information system.
Produce, and respond to, correspondence
Support the administrative and/or finance function within the school, including staff and systems.
Track debts and ensure payments are made in a timely manner following policy and good practice.
Monitor support systems, procedures and policies
Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools
Provide support, advice and guidance on administrative issues to senior staff, governing body and others
Update website as needed
Provide assistance to the Headteacher and Office Manager
Support the Headteacher and Office Manager in the area of health and safety
Ensure all asset management is up to date
Contribute to marketing and promotion of the school
Attend any training courses relevant to the post, ensuring continuing, personal and professional development.
Have the ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.
The post holder may undertake any other duties that are commensurate with the post.
The post holder has common duties and responsibilities in the areas of:
Administration, Quality Assurance, Communication, Professional Practice, Health & Safety, Equality & Diversity, Confidentiality
Health and Safety
Comply with the requirements of the Health and Safety at Work Regulations
Take reasonable care for the Health and Safety of yourself and others
Co-operate with the school in ensuring that Health and Safety responsibilities are carried out
Ensure documentation is up to date and compliant
To perform duties in line with Health and Safety and COSHH regulations and take action where hazards are identified, report serious hazards immediately to Head Teacher or other nominated person.
Knowledge
An understanding of administrative systems and procedures within a school or similar public-facing organisation
Knowledge of safeguarding and child protection principles (or a willingness to undertake training)
Awareness of data protection requirements, including GDPR and confidentiality in an educational setting
Basic understanding of attendance, admissions, and pupil records processes
Knowledge of health and safety requirements relevant to a school environment
Skills
Strong organisational skills with the ability to manage competing priorities in a busy, fast-paced environment
High level of accuracy and attention to detail when handling records, correspondence, and data
Confident IT skills, including Microsoft Office (Word, Excel, Outlook) and the ability to learn school management systems (e.g. Arbor, Parent Pay)
Excellent communication skills, both written and verbal, with the ability to communicate professionally with parents, staff, pupils, and external agencies
Ability to work calmly under pressure and respond appropriately to interruptions and changing demands
Strong interpersonal skills, demonstrating warmth, discretion, and professionalism at all times
Ability to work both independently and as part of a wider administrative and school team
Sound judgement and the ability to handle sensitive information with tact and confidentiality
Key Contact and Relationships
Daily contact with the Headteacher, staff, children and families. General contact with other school staff and suppliers.
Safeguarding
To track and book all training for staff to ensure safeguarding compliance is met
The school is committed to safeguarding and protecting the welfare of children and young people and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement of employment.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Ward Jackson Church of England Primary School
- School type
- Academy, Church of England, ages 2 to 11
- Education phase
- Primary school
- School size
- 98 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
- School website
- Ward Jackson Church of England Primary School website
School location
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