Administration Services Manager
Bedford Academy, Bedford, Bedfordshire, MK42 9TR12 days remaining to apply
Start date details
December - to be discussed at interview
Closing date
22 November 2026 at 11:59pm
Date listed
10 November 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full time equivalent salary
- £31,762.00 - £33,357.00 Annually (Actual) HEART Scale 26-28
Administration Services Manager job summary
About HEART Academies Trust
HEART Academies Trust formed in 2017 and currently consists of one secondary school, Bedford Academy and five partner primary schools, Cauldwell School, Goldington Green Academy, Shackleton Primary, Shortstown Primary and Wilstead Primary.
We are a non-profit making charitable company sponsored by the Harpur Trust, one of the largest charities in the UK. With a proven track-record in education through their ownership and management of four Harpur Trust private schools in Bedford and as a sponsor of Bedford Academy since its creation in 2010, they are the perfect partner to support HEART Academies Trust as we grow.
HEART Academies Trust supports continuity of education within the community. Adopting a ‘stronger together’ approach and a commitment to positive collaboration enables each academy within the Trust to celebrate what they already do well whilst providing opportunities to ensure continued development and improvement across all academies within the Trust.
What We Offer
As part of HEART Academies Trust, staff are valued and supported, allowing them to contribute fully to the wider school community. Our commitment to staff development and wellbeing is paramount.
- Paid wellbeing day per year.
- CPD pathways, career progression, secondment and shadowing opportunities.
- £200 Refer a friend scheme, tech scheme and cycle to work scheme.
- Comprehensive employee assist programme.
- Generous pension and a competitive salary.
- Free gym, shower and parking facilities.
- Free tea, coffee, breakfast and eye tests.
- An open and collaborative working environment with an inclusive workplace
- Regular training and development programmes and celebration of staff success.
- An excellent in-house catering provision.
- A commitment to environmental sustainability.
Main Duties Include
- Lead and manage the Administration and Reception Team to deliver a professional, efficient, and welcoming service to students, staff, parents, and visitors.
- Supervise and coordinate the work of administrative and reception staff, ensuring tasks are completed accurately, efficiently, and within agreed timescales.
- Plan and prioritise workloads, ensuring team members are informed of upcoming projects and deadlines.
- Liaise with Academy staff to coordinate administrative support requirements and establish work priorities.
- Identify staff development needs and facilitate appropriate training, either internally or through external providers in consultation with the Deputy Headteacher.
- Manage departmental budgets and resources effectively.
- Regularly review staffing structures, capacity, and skills to ensure service effectiveness.
- Oversee the induction and onboarding of new administrative staff.
- Monitor the induction of any new member of staff to the administration team.
- Ensure the administration team maintains at least one qualified First Aider at all times.
- Manage central stationery ordering for all of Bedford Academy in line with budgets and climate sustainability.
Who You Are
- Qualifications at least to GCSE in English and Maths.
- Excellent customer service skills.
- Excellent organisation skills.
- Experience in using Microsoft Office and school-based platforms, internet and email and the ability to quickly learn new systems.
- Experience in communicating with external parties via telephone, email and face to face.
- Experience with operating telephone/communication systems.
- Experience leading whole school events
- Friendly and professional telephone manner.
- Strong leadership and line management experience
Role Details
Term time plus 2 weeks: 34 hours per week
Monday - Friday 7:30 -16:30 excluding Wednesdays
30 minutes unpaid break
Please call with any questions or reach out if you'd like to arrange a visit prior to interviews!
Further information about the job
Commitment to safeguarding
HEART Academies Trust is an equal opportunities employer and therefore operates no restrictive policies in relation to age, sex or creed.
Our Trust is committed to safeguarding children and promoting the welfare of children/young people and expects all trustees, staff and volunteers to share this commitment. Successful candidates will be subject to an Enhanced Criminal Record Disclosure from the Disclosure and Barring Service along with other relevant employment checks, including overseas criminal background checks, where applicable. All new trustees, employees and volunteers will be required to undertake safeguarding training on induction which will be regularly updated as per statutory guidance.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Bedford Academy
- Organisation type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- Size
- 1480 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- Website
- Bedford Academy website
Bedford Academy is an all-ability secondary school offering places for boys and girls between 11 and 18 years. The school, which moved into its purpose-built, state-of-the-art facilities in November 2012, is a dynamic institution breaking new ground.
Bedford Academy has high expectations and aspirations for all of its students which means they offer an education that enables every student to excel and to develop the skills and confidence to do whatever they choose in later life. Students are encouraged to recognise their achievements and explore how they can build on them so that they make excellent progress.
Personalised learning is at the heart of Bedford Academy’s drive to raise standards. Students with special educational needs benefit from a range of intervention programmes and receive additional support from teaching and non-teaching staff. Gifted and Talented learners are nurtured and challenged through extension and enrichment.
Personalised learning is at the heart of Bedford Academy’s drive to raise standards. Students with special educational needs benefit from a range of intervention programmes and receive additional support from teaching and non-teaching staff. Gifted and Talented learners are nurtured and challenged through extension and enrichment.
The Academy’s exciting curriculum, utilising the latest technology, is designed to meet the needs of the 21st century learner. A broad academic and vocational curriculum is offered, with students taught in sets of similar ability students for the majority of their curriculum.
Student progress is carefully tracked and students are challenged to achieve. The statutory 25 hours per week of study is extended with students receiving 30 hours of taught time, enabling students to build on their strengths and receive support to address any weaknesses.
At Key Stage 4 students select subjects based on their skills and aspirations as individuals. They can choose from a wide range of courses tailored to enrich and enhance the curriculum. The carefully thought out careers and guidance programme, which was recently awarded Investor in Careers status, covers all years and ensures students make informed choices.
School location
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