Administration, Timetabling and Cover Coordinator
Castle Hill High School, Stockport, Cheshire, SK2 5DS8 days remaining to apply
Start date details
As soon as possible
Closing date
25 January 2026 at 11:59pm
Date listed
7 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: This has to be an early start - 7.15am every day. 35 hours a week Monday to Friday, Term Time only.
Contract type
- Permanent
Pay scale
- Scale 5-6 points 14 to 22 (actual salary £23,900 to £27,266 - depending on experience)
What skills and experience we're looking for
This is strategic operational role. The successful candidate acts as the gatekeeper of the school day,ensuring that despite staff absences, the pupil's education continues without disruption. Thisposition combines logistics, administration, and human resources. It requires a specific set ofskills to handle the morning rush (dealing with sickness) and the planning (timetables) along withany other adhoc administrative tasks to support SLT and the main school office team.
Essential Qualities
- Strong computer literacy with sound knowledge of Microsoft Excel and Word.
- Good telephone manner and professional communication skills.
- Ability to work well under pressure and meet strict deadlines.
- Excellent interpersonal skills to foster positive relationships with staff and parents.
- Organised, detail-oriented, and proactive in problem-solving.
- Knowledge of SIMS (School Information Management System).
Desirable Qualities
- Previous experience working in a school environment.
- Understanding of school operations and staff deployment.
- Ability to adapt quickly to changing circumstances.
Additional Information
- This role requires resilience, discretion, and the ability to manage sensitive information.
- The successful candidate will play a key part in ensuring continuity of learning and smooth school operations.
What the school offers its staff
Local Government Pension Scheme
Sick Pay
Term Time Only working with pro rata annual pay
Further information about the job
Purpose of the Role
To provide efficient and effective administrative support in the organisation of staff cover, timetables, and pupil support. The role ensures smooth day-to-day operations by coordinating staff absences, managing schedules, and supporting communication between staff, pupils, and parents.
Key Responsibilities
- Staff Cover Management
- Organise cover for staff during sickness absences, additional PPA, school trips, and residential visits.
- Maintain accurate records of staff absences and cover arrangements.
- Liaise with supply agencies if required.
- Timetable Coordination
- Create and update individual pupil timetables.
- Prepare and manage teaching assistant timetables.
- Ensure timetables are communicated clearly to staff and pupils.
- Administrative Duties
- General filing, record keeping, and administrative tasks as required.
- Maintain accurate data using SIMS and other school systems.
- Support senior leaders with reports and documentation.
- Communication & Support
- Act as the first point of contact for staff queries regarding cover and timetables.
- Handle telephone calls professionally and courteously.
- Signpost staff to appropriate support when ill.
- Direct parents to the relevant staff member or external agency for assistance.
- Interpersonal & Professional Engagement
- Build knowledge of staff strengths and working relationships to allocate cover effectively.
- Be prepared to have difficult conversations with staff regarding cover and responsibilities.
- Work collaboratively with colleagues across the school
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Castle Hill High School
- School type
- Special school, ages 11 to 18
- School size
- 341 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Castle Hill High School website
- Email address
- applications@castlehill.stockport.sch.uk
- Phone number
- 0161 285 3925
Castle Hill High School is a special school for students, aged 11 – 18, with significant and complex needs. We currently have 340 students on roll. Our most recent Ofsted inspection, judged the school to be Outstanding. All students enjoy equality of opportunity, regardless of gender, race, ability, social background etc. Our aim is to provide an education which is relevant and worthwhile, preparing our students for the world of work and ensuring that they leave us as caring young adults who have developed positive attitudes and values and are respectful of
others.
All students at Castle Hill have Education Health and Care Plans. Students’ specific needs include: communication and social interaction difficulties, cognition and learning difficulties and autistic spectrum disorder.
School location
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