Administrative Assistant
Birchfield Primary School, Leeds, West Yorkshire, LS27 7HUThis job expired on 21 March 2025 – see similar jobs
Job start date
22 April 2025
Closing date
21 March 2025 at 12pm (midday)
Date listed
11 March 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 Hours per week Monday - Thursday 8.15am - 4.15pm Friday 8.15am - 3.45pm
Contract type
- Permanent
Full-time equivalent salary
- £23114-£24294
What skills and experience we're looking for
This post is subject to a higher-level check with the Disclosure & Barring Service. Please note that a criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence.
Job Purpose: In liaison with the Headteacher/Business Manager, to be responsible for ensuring delivery of a high quality and efficient administration service within the school.
Responsibilities
To assist in providing a range of administrative support for internal and external customers.
To work as part of a team to provide customer focused services providing an excellent service to customers, colleagues, and visitors To liaise with colleagues in order to prioritise work to meet conflicting deadlines To maintain accurate records and track progress of work.
To assist with the induction of new staff including the demonstration of duties. Preparing routine correspondence, standard forms, certificates, information packs, handbooks, etc. Managing meeting rooms and dealing with hospitality and signing-in of visitors Assist with the arrangements for events etc. Act as the first point of contact for visitors and customers – both in person and on the telephone. It is expected that everyone will be dealt with in a courteous, professional, calm and friendly way To use IT applications and databases effectively to deliver administrative tasks.
To input and retrieve data using computerised systems e.g. word, excel, databases, spreadsheets, Internet.
To collate and prepare information from a variety of sources including basic reports Take notes at meetings Undertake general financial administration e.g. processing orders and/or cash handling
To maintain records for all staff under the guidance of senior officer Maintain stock and supplies, cataloguing, ordering and distributing as required
To communicate effectively with internal and external customers in relation to work undertaken.
To work with colleagues to help improve work organisation and effectiveness
Be aware of and comply with all policies and procedures e.g. child protection, health, safety and security, confidentiality, equal opportunities, and data protection, reporting all concerns to an appropriate person
Be responsible for safeguarding children and promoting their welfare and following child protection procedures
Participate in appraisal, training and development activities as necessary to ensure up to date knowledge and skills Improve own practice through observation, evaluation, discussion with colleagues and appropriate CPD programmes.
To work collaboratively with colleagues, knowing when to seek help and advice.
Contribute to the overall ethos, work, and aims of the school by attending relevant meetings, training days/events as requested. Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the values, standards and equal opportunities of the school and Leeds City Council.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation and any form
of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
Recognise and appropriately challenge any incidents of racism, bullying, harassment, victimisation and any form of abuse of equal opportunities, ensuring compliance with relevant policies and procedures.
The duties outlined are not meant as an exhaustive list and will also comprise any other duties within
the spirit of the post commensurate with the job evaluation outcome for this post.
The Council has adopted a flexibility protocol and this role will be expected to work within these parameters
What the school offers its staff
Birchfield Primary School is situated in an outer suburb of South Leeds. It enjoys a particularly pleasant aspect backing on to fields and has a very well-maintained building.
The majority of our pupils live locally in the village of Gildersome. Our school is a popular one and we are regularly oversubscribed. Our school is single form entry (from Reception – Y6).
We also have a Nursey and Buddies, our before and after school provision. Our Nursery caters for 52 children, with flexible provision. The school enjoys excellent links with the local community.
We are part of Morley Family of Schools and we are a member of ‘The Morley Primary Partnership’-a group of 8 local schools who work together, sharing good practice.
I am very proud to be the Headteacher here at Birchfield. This is a special place where our children are central to every decision and plan that we make. Our talented and dedicated team is central to our success, with every single member playing their part in making our pupils' Birchfield journey a memorable one.
At Birchfield, it is our belief and our mission that every child has access to a first -class education and a wide range of exciting and enriching experiences throughout their time with us.
Our FAMILY values are woven throughout everything we do and create a safe, warm and welcoming environment for all. Our children are truly the best. They are caring, kind, polite and inquisitive. It is our aim that by the time they leave us, they are confident individuals who are socially, emotionally and academically ready for the next step of their education.
The following quotes are taken from our Ofsted inspection report (October 2023):
Birchfield Primary is a small, friendly and welcoming school. Pupils thrive here.
Pupils excel in their learning.
Pupils’ behaviour is exceptional.
Parents are overwhelming positive about the school.
The school has a strong culture of reading.
Pupils love mathematics lessons.
The school has established a comprehensive programme to support pupils’ personal
development. Pupils’ personal development is carefully woven through the curriculum.
Our thriving before and after school club - ‘Birchfield Buddies’ - opened its doors in September 2008 and provides a valuable service to the local community. Academic standards are high and our results have been consistently above the national average.
Birchfield is fortunate to have a tremendously supportive and challenging Governing Body and a dedicated network of parents and carers. Parents, pupils and staff are part of a very active ‘Friends of Birchfield School (FOBS)’, who raise thousands of pounds every year to support the school. We are seeking a friendly and enthusiastic Administrative Assistant who will be committed to our ethos and values and will enhance our existing team. The ideal candidate will be able to demonstrate a commitment to the promotion of high standards and expectations and be able to display energy, enthusiasm, determination, professionalism and a sense of humour. We hope this gives you an overview of our school.
If you are the person we are looking for to
join our team we would strongly encourage a visit to the school to meet our staff and pupils
and see our lovely school and grounds. If you have any further questions, please contact the
school office. You will also find a wealth of information on our website.
www.birchfieldprimary.org.uk
I look forward to meeting you and receiving your application.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
About Birchfield Primary School
- School type
- Local authority maintained school, ages 3 to 11
- Education phase
- Primary
- School size
- 233 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Birchfield Primary School website
- Email address
- s.davies@birchfieldprimary.org.uk
- Phone number
- 0113 2533009
Birchfield Primary is situated in an outer suburb of South West Leeds. It enjoys a particularly pleasant aspect backing on to fields, and most of the pupils are drawn from the local village of Gildersome. The school has been heavily oversubscribed since 2004 and many children from further afield have selected us as their school of choice. The school is single form entry (from Foundation 2 – Y6) and we have a purpose built Foundation Unit that serves the village - F1 catering for a further 52 children with flexible provision. The school enjoys excellent links with the local community, is a member of ‘The Morley Primary Partnership’ a group of 8 local schools who work together sharing good practice, moderation, special projects and inset, and is an active member of the larger Morley Family of Schools.
Birchfield is a thriving and vibrant school with an excellent reputation both locally and within the authority. We are a school that seeks to combine academic excellence with a healthy, active and motivational curriculum. We are an inclusive school and very proud of our commitment to provide a high quality, rounded education for all pupils whatever their race, gender, religion or ability. This has been recognised through our achievement of the Stephen Lawrence Award (Level 1), Investors in People, the Inclusion Chartermark, Leeds Healthy Schools and National Healthy Schools as well as Activemark. Our most recent full Ofsted inspection in October 2018.
Arranging a visit to Birchfield Primary School
To arrange a visit and increase the chance of a successful application email s.davies@birchfieldprimary.org.uk.
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