Administrative Assistant

Chalgrove Community Primary School, Oxford, Oxfordshire, OX44 7ST

13 days remaining to apply

• Start date details

  ASAP

• Closing date

  28 September 2026 at 9am

• Date listed

  15 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £11,763.99 - £11,949.84 Annually (Actual) Grade 4 (£26,016 - £26,427 pro rata)

Administrative Assistant job summary

Administrative Assistant

Hours: 20 hours per week, Monday to Friday, including Friday afternoon.
Contract: Permanent
Salary: Grade 4 (£26,016 - £26,427 pro rata), 38 weeks

Actual Salary: £11,763.99 - £11,949.84

About the role

We are looking for a friendly, organised and proactive Administrative Assistant to join our busy and welcoming school office team. This is a varied role that will suit someone who enjoys working with children, parents, staff and visitors and is confident managing a range of administrative responsibilities. No two days are quite the same, and you will play an important role in ensuring the smooth day-to-day running of the school.

What you will be doing

You will be a key member of the school office team, providing a welcoming reception service and supporting the smooth day-to-day administration of the school. The role includes pupil attendance and records, admissions, meals, finance and procurement, communications, trips and events, as well as supporting safeguarding, first aid, health and safety and general office administration.

About you

We are looking for someone who:

• Is well organised, reliable and able to manage competing priorities.
• Has good literacy and numeracy skills.
• Is confident using IT systems and standard office software.
• Communicates well with both children and adults.
• Can work calmly and professionally in a busy school environment.
• Has a friendly and approachable manner and understands the importance of confidentiality.
• Works well as part of a team while also being able to use their own initiative.
• Is committed to safeguarding and promoting the welfare of children.

Previous experience of working in a school office would be desirable, as would an NVQ Level 2 or equivalent qualification/experience in a relevant area. First aid knowledge or experience would also be an advantage.

Why join us?

This is an excellent opportunity to become an important part of our school community. You will have the opportunity to work with a supportive team and develop your experience across school administration, pupil welfare, finance, safeguarding, attendance and office management.

You are welcome to contact Lee Warner, Hub Business Manager at Lwarner@acertrust.org.uk to have an informal discussion about the role.

We reserve the right to withdraw this vacancy at any time ahead of the closing date if there is a good level of response. Therefore, we recommend you submit your application as early as possible. We also reserve the right to interview shortlisted candidates ahead of the closing date.

Please be advised that references may be requested on receipt of your application. Please state if you wish this to be delayed until shortlisting/interviews have taken place.

Safeguarding Statement:

The Acer Trust and its schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Employment is subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

The possession of a criminal record will not necessarily prevent an applicant from obtaining this post. All applicants are considered confidentially and according to the nature of the role and information disclosed

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

The Acer Trust and its schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Employment is subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

The possession of a criminal record will not necessarily prevent an applicant from obtaining this post. All applicants are considered confidentially and according to the nature of the role and information disclosed.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Chalgrove Community Primary School

• Organisation type: Academy, ages 3 to 11
• Education phase: Primary school
• Size: 220 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: Chalgrove Community Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/chalgrove-community-primary-school-oxford

Chalgrove Community Primary School are a thriving local school set in the beautiful countryside in rural Oxfordshire. We are very much at the heart of our community and we are lucky to have such supportive families. At Chalgrove Community Primary School, we want our children to be curious, to question and to challenge ideas. We want our children to engage, to be inquisitive and to be proactive learners. How do we achieve this? We do this through creating a curriculum that is exciting and never static. We facilitate learning opportunities beyond the classroom and we continually reflect in order to improve.

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