Administrative Assistant

Oatlands Infant School, Harrogate, North Yorkshire, HG2 8BT

13 days remaining to apply

• Job start date

  7 September 2026

• Closing date

  6 July 2026 at 12pm (midday)

• Date listed

  23 June 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £4,155.31 Annually (Actual) The position is term time only and the salary includes holiday pay

Administrative Assistant job summary

Admin Assistant job spec and description

Start date: week commencing Monday 7th September 2026

Salary: Grade C, scale point 3-4 (term time only)

Hours: 7 with the potential for overtime / cover as required

Working days: Monday 09:00-12:30 and Friday 09.00-12:30

Application deadline: Monday 6th July - 12 noon

Interviews: week commencingThursday 9th July

Vacancy:

Our busy school office needs a new receptionist/administrative assistant whose main responsibility will be to facilitate good communication between the school, parents, visitors, outside agencies and others.

We are looking for someone who will have:

Very strong interpersonal and communication skills as you will be the first point of contact for the many visitors and parents who come to the school,
Experience of working as part of a team,
Experience of using a range of computer applications/School Management Information Systems as well as Microsoft Applications
Ability to read and write in English to a high standard,
The ability to prioritise your work, and the ability to work using your own initiative.

This vacancy is for a permanent role of 7 hours, spread across two mornings, job sharing with an Administrative Assistant already in post. The successful applicant will be directly supported and line managed by our Office Manager.

The job will involve:

Basic administration tasks including: photocopying, diary management, ordering stationery, typing of correspondence, filing, ordering of office supplies, simple data input and record keeping, taking messages and passing on information to other people.

‘Front of house’ work including answering phone calls and emails, and speaking to staff, families, and children.

Working from instructions and undertaking routine tasks but some activities may require interpretation of information or straightforward problem solving for example answering basic telephone queries. More complex issues would be referred to a supervisor/manager.

Exchanging information with others both orally and in writing, e.g. office reception duties.

Responsibility for financial resources involves either the handling of small amounts of cash or the processing of cheques, invoices or equivalent.

Exchanging information with a range of audiences, for example: suppliers, teaching or non-teaching staff, parents, Governors, visitors and pupils & their families. The information may be relevant to specific duties of the post holder, e.g. regarding attendance or may be more general information, e.g. writing letters to parents regarding school trips/events.

Takes minutes of internal meetings occasionally

Uses some analytical and judgemental skills when interpreting information, e.g. directing parents with problems/queries to the appropriate person and organising the headteacher’s diary to ensure appointments do not clash.

Assist in the induction of new employees

Some financial administration duties e.g. regular handling of cash, or processing of invoices and cheques and/or monitoring of budgets

Supports with the handover of relevant paperwork and documentation to contractors working on site

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Oatlands Infant School

• School type: Academy, ages 4 to 7
• Education phase: Primary school
• School size: 264 pupils enrolled
• Age range: 4 to 7
• Ofsted report: View Ofsted report
• School website: Oatlands Infant School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/oatlands-infant-school

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