Administrative Assistant - Reception

Rowan Gate Primary School - Four Sites, Wellingborough, Northamptonshire, NN8 4NS

16 days remaining to apply

Closing date
7 June 2026 at 11:59pm
Date listed
22 May 2026

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Part time
Contract type: Permanent
Full-time equivalent salary: £25,185.00 - £25,583.00 Annually (FTE) Pro Rata - £21662.00 based on 37 hours per week over 39 weeks per year.

Administrative Assistant - Reception job summary

Rowan Gate Primary School is a specialist setting supporting pupils with severe and complex needs, including Autism Spectrum Disorder (ASD) and Profound and Multiple Learning Difficulties (PMLD).

With sites across Wellingborough and Rushden, our dedicated team is committed to delivering a personalised, inclusive curriculum that supports every pupil to reach their full potential. We work creatively, with patience and flexibility, and in collaboration with external professionals to provide a rich and supportive learning environment.

The Role

We are looking to appoint a professional, organised and approachable Administrative Assistant - Reception to join our busy school office team.

This is a key front-facing role, providing a welcoming and efficient reception service while supporting the smooth running of day-to-day administration across the school. The successful candidate will be the first point of contact for parents, visitors and staff, ensuring all enquiries are handled with professionalism and care.

Key Responsibilities

Provide a friendly and professional reception service (in person, phone and email)
Act as the first point of contact, ensuring enquiries are directed appropriately
Support administrative functions, including maintaining records and filing systems
Use school systems such as SIMS to manage pupil data
Process payments for trips, meals and activities in line with school procedures
Manage post and deliveries
Support catering processes (e.g. recording meal numbers)
Work collaboratively across school sites when required

What We’re Looking For

We are seeking someone who:

Has strong administrative and organisational skills
Is confident using IT systems (experience of SIMS is desirable)
Is professional, friendly and able to communicate effectively with a wide range of people
Can manage a busy workload and remain calm under pressure
Has a flexible approach and is willing to work across multiple school sites
Understands the importance of confidentiality and safeguarding

Why Join Us?

A supportive and friendly working environment
Opportunities for professional development
A rewarding role supporting a specialist education setting
The chance to make a real difference to children and families

The role is a permanent position working 37 hours per week over 5 days for 39 weeks per year ( 38 weeks term time plus 5 training days). The hours of work will be as follows:

Monday - Thursday 8am - 4pm (inclusive of ½ unpaid lunch break)

Friday 8:15am - 3:45pm (inclusive of ½ unpaid lunch break)

The role will be predominantly based at our Wellingborough site. Please note: While you will be appointed to work at one site, there may be the requirement to amend your allocated site depending on the needs of the School. Travel between sites may be required on occasion.

Safeguarding

Rowan Gate is committed to safeguarding and promoting the safety and welfare of the pupils in its care and all applicants should hold or be willing to undergo a DBS Enhanced Disclosure. Appointments will also be subject to confirmation of right to work, satisfactory health clearance, 2 satisfactory references from previous employers, in addition to other clearance checks. In addition, in line with Keeping Children Safe in Education, we are also required to carry out online searches for all successfully shortlisted candidates.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.