Administrative Assistant
The Friary School, Lichfield, Staffordshire, WS13 7EW14 days remaining to apply
Start date details
As soon as possible
Closing date
11 May 2026 at 12pm (midday)
Date listed
27 April 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Hours of work: 37 Hours per week, Monday – Thursday 8am – 4pm & Friday 8am -3.30pm Contract: Term Time 38 Weeks (including 5 inset days and 1 week worked during the Summer Holiday), Permanent
Contract type
- Permanent
Pay scale
- Grade 3 SCP 5 FTE £25,583 (Full Time Equivalent), Pro Rata Annual Salary £22,668.48
What skills and experience we're looking for
Statement of Purpose
To work under the direction and guidance of the School Manager and Admin Team to provide administrative support to the school.
Support for Administration
- Handle incoming calls, emails, and correspondence professionally.
- Maintain student records and update databases (e.g., SIMS or other MIS systems).
- Prepare letters, reports, and other documents as required.
- Assist with pupil welfare duties; liaise with parents/staff etc
- Assist with the organisation of school events, trips, and meetings.
- Manage filing systems and ensure confidentiality of sensitive information.
- Greet visitors, parents, and students in a friendly and professional manner.
- Ensure safeguarding procedures are followed for all visitors.
- Manage the signing-in system and issue visitor passes.
- Attendance and Pupil Records
- Monitor daily attendance and follow up on absences.
- Assist with processing orders, invoices, and petty cash.
- Order and maintain office supplies and stationery.
- Support staff with photocopying, scanning, and printing.
- Assist with first aid duties if trained.
- Assisting with the Reprographics Department
Support to the Organisation
- Provide general administrative support to the main office that includes and is not exclusive to; answering phones, covering reception, SIMS input, attendance support, exams support, canteen support, trips, events, administering first aid.
- Maintain and update student and staff records.
- As and when required to utilise IT software that includes and is not exclusive to; SIMS, Excel, Word, Powerpoint, Sharepoint, OneDrive, Medical Tracker, SamPeople, SISRA.
(This list is not
exhaustive)
What the school offers its staff
Free Onsite Parking for Staff
Two trained in-house ‘Mental Health First Aiders’.
HSF (Health Care Providers) provide cost effective employee benefits to help staff claim money back on everyday health treatments such as dental appointments, opticians and physiotherapy.
’Thinkwell’ self-referral support that offers friendly, confidential help to keep your mental health on track
Further information about the job
Commitment to safeguarding
The school is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment.
This position is therefore subject to a criminal records check, undertake regular safeguarding and child protection training and, familiarise themselves with KCSIE part 1 and child protection policy which is located on the school website https://www.friaryschool.co.uk/policies/.
This position is subject to a ‘disclosure’ check under the Rehabilitation of Offender Act 1974. Further details regarding this check are available from schools or by visiting https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Additional documents
If you need these documents in an accessible format, please contact the school.
About The Friary School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary school
- School size
- 1220 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- The Friary School website
- Email address
- applications@friaryschool.co.uk
- Phone number
- 01543 267400
The Friary School part of the Primitas Learning Partnership is a well-established academy, heavily over-subscribed, and nationally amongst the highest performing schools of its type. This status has very much been achieved over the last decade and our recent ungraded OFSTED Inspection Report (March 2024) stated that:
*A culture of high expectations permeates throughout, and pupils rise to this high bar willingly.
*Pupils achieve extremely well.
*Pupils’ behaviour and conduct are excellent.
*Parents and carers are overwhelmingly positive about the school.
*The school’s curriculum is highly ambitious.
*Pupils with special educational needs and/or disabilities (SEND) are supported extremely well.
*The wider development of pupils is exceptionally strong.
*The school’s careers programme is rich and varied.
*There is a plethora of opportunities for pupils to extend their learning beyond the classroom.
*The local governing body members have a strong understanding of the school.
The school places a strong emphasis on ensuring all students - whatever or wherever their starting point -achieve well, and though our cohorts enter the school slightly above national averages ability-wise, their subsequent outcomes consistently far outstrip this.
The Friary School also proudly and proactively serves the cathedral city of Lichfield, a treasure in the heart of Staffordshire. The centre retains an unspoilt charm with many listed buildings in its historic streets. Lichfield has a rich and vibrant history as well as offering cultural and entertaining activities all year round in its safe city and local communities. Being located in the heart of the country it benefits from excellent local and national transport links.
School location
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