Administrative officer

St Martha's Catholic Primary School, KING'S LYNN, Norfolk, PE30 4AY

Deadline is today

• Job start date

  13 October 2025

• Closing date

  27 August 2025 at 12:59am

• Date listed

  21 July 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £13.05 Hourly Scale D

Administrative officer job summary

Duties and responsibilities

General administration

• Update manual and computerised record/information systems

• Manage and organise completed forms from parents and carers

• Report any issues with the school’s IT systems

• Provide administrative support to staff as needed

• Manage the administration element of school events, trips & productions

• Diary management including the organisation of meeting rooms, paperwork and equipment, and providing refreshments as required

• Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times

• Oversee the booking and cancelling of school dinners, assisting parents with account issues.

• Manage our booking system, WisePay.

• Dojo - assist parents via our parent communication app Class Dojo, managing the marketing of events.

  Attendance administration

  • Monitor and maintain an accurate record of pupil attendance, producing reports as necessary

  Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed

  • Identify trends and patterns within attendance records and work with parents to identify why their children are not achieving full attendance.

  • Communicate, through letters and meetings, with parents where attendance does not meet school target

  • Carry out home visits, where appropriate to support parents encouraging their children to maintain full and regular attendance.

  • Keep records and all documentation pertaining to meetings/contact with children and young people and their families

  • Meet regularly with SLT to discuss attendance - reviewing and evaluating the effectiveness of the work being carried out to improve attendance

  • Keep informed records of all actions taken to improve the attendance of pupils

  Reception

  • Act as the first point of contact for parents/carers and visitors arriving at the school

  • Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner

  • Seek support from other colleagues where necessary to respond to complex enquiries

  • Respond to messages promptly and accurately, passing on information to relevant staff members as necessary

  • Assist staff and pupils with the information and support they need

    Safeguarding

    • Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures

    • Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures

    Written communication

    • Write and send email responses that are professional and uphold the school’s vision and values

    • Update and distribute online and offline communications (e.g. letters, Class Dojo stories) to parents, staff and other stakeholders

    • Assist with marketing and promoting the school

    Other areas of responsibility

    • Read and follow the relevant school policies

    • Undertake training required to develop in the role

    • Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy

    • Contribute to the safety of children and young people and protect them from harm

    • Cover at lunchtimes when needed

      
      

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St Martha's Catholic Primary School

• School type: Academy, Roman Catholic, ages 4 to 11
• Education phase: Primary
• School size: 401 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: St Martha's Catholic Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-martha-s-catholic-primary-school

Two form entry Catholic Primary School

School location

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