Administrator and Student Supervisor
Redland Green School, Bristol, BS6 7EH13 days remaining to apply
Job start date
10 March 2025
Closing date
18 February 2025 at 11:59pm
Date listed
4 February 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £24,790.00 - £25,992.00 Annually (FTE) NJC 5-8
Administrator and Student Supervisor job summary
Key Duties
(Responsibilities & Accountabilities)
To provide effective, comprehensive, and high quality administrative support across several teams to promote efficient delivery of the vision and aims of Redland Green School.
Key Job Outcomes
Reprographics
- Provide practical assistance to the Reprographics department in the preparation of materials that meet the requirements of the teaching staff and administrative functions by:
- operating reprographics machinery to produce material required for displays and/or teaching and learning.
- collating documents for the compilation of workbooks, teaching materials or any other material required for teaching and learning.
- recommending alternative layouts or designs
- Responsible for the storage of all equipment and materials, including:
- maintaining stocks at specified levels
- checking and recording inventory on a regular basis
- Assist in the provision of a safe and productive working environment through routine maintenance and minor repairs of equipment in accordance with manufacturer’s instructions, following the defined procedures for the disposal of used equipment, materials, and substances:
- liaising with the manufacturer’s engineer to optimise the running time of the reprographics machines.
- undertaking small repairs to reprographics machinery
- contacting manufacturers’ engineers for major repairs to reprographics machines
- Liaise with suppliers to obtain best value products and place orders by raising requisitions in the Finance system.
Student Supervision
- Following policies to maintain a safe environment for students and staff, assist in the supervision of students outside of lesson time and report behaviour observations as required in order to maintain the school’s standards of discipline and behaviour.
- Liaising with Wellbeing Leads, Heads of Year, SENDCO and the Safeguarding team as and when required to report safeguarding concerns, including attending supervision meetings.
Administration Support
- Provide admin support to the Lower School and Post 16 teams as directed by the Office Manager including, but not restricted to, preparing documentation, dealing with communications accurately and within the agreed timeline, and liaising with other departments when required.
- Contribute to the vision of business continuity and elimination of single point of failure by providing cover support to different administrative functions, including but not limited to, Main Reception and Post 16 Reception, as directed by the Office Manager
- Contribute to the overall ethos, vision and aims of the school, allowing colleagues and senior members of staff to achieve their own work objectives effectively and efficiently, by assisting them when necessary.
- Communicate with parents via phone, email and text messaging applications, including attendance, dealing with a range of Main School and Post 16 generic email accounts.
- Operate a computer to amend / update spreadsheets, databases and to produce documentation using a range of processing applications.
- Maintain, update, sort and retrieve a range of records / statistical data, including monitoring / ordering of stationery and office supplies if appropriate.
- Complete other duties to fully support the needs of the school, as required, including invigilation, event set up / break down, and any other ad-hoc admin task.
Support for the School
- Be aware of, and comply with, policies relating to Child Protection, Health & Safety, Data Protection, Equal Opportunities, and SEN Code of Practice, as well as staff procedures.
- Appreciate and support the role of other professionals.
- Participate in training and other learning activities as required.
- The job description sets out the key outcomes required; it does not specify in detail the activities required to achieve these outcomes.
General Accountabilities
- So far as reasonably practicable, the post holder must promote safe working practices by employees in school premises / work areas to maintain a safe working environment for employees and service users.
- Work in compliance with the Codes of Conduct, Regulations and School / Trust policies and their commitment to equal opportunities.
- Ensure that output and quality of work is of a high standard and complies with current legislation / standards
Dimensions
Excalibur Academies Trust is a Multi-Academy Trust of 20 schools across the age range from Nursery to Sixth Form.
What Excalibur can offer:
Family friendly policies
Discounted Gym Membership
Cycle to Work scheme
Free eye tests
Employee Assistance programme
Free parking onsite
Training and professional development opportunities
The hustle and bustle of beautiful Bristol on your doorstep!
Excalibur Academies Trust is an equal opportunities employer. The Trust is proud to serve a diverse student and parent community. The aims of the Trust’s recruitment policy are to ensure that the best possible staff are recruited on the basis of their merits, abilities and suitability for the position; to ensure that all job applicants are considered equally and consistently; to ensure that no job applicant is treated unfairly on any grounds including race, colour, nationality, ethnic or national origin, religion or religious belief, sex or sexual orientation, marital or civil partner status, gender reassignment, disability or age; and to ensure that the School meets its commitment to safeguarding and promoting the welfare of children and young people by carrying out all necessary pre-employment checks.
About Redland Green School:
We are passionate that RGS has an environment where staff are keen to develop at whatever stage they are in their careers. We ensure a range of opportunities are available for staff in their professional development at RGS and offer outstanding opportunities across the MAT for staff and students to progress and contribute to the school’s continuing development. Staff wellbeing and work life balance is very important to us and we work hard to ensure that this is a high priority throughout the school. For example, we offer staff one term a year where they may leave at lunchtime on a Wednesday.
As a school we achieve very high outcomes for our students but we also recognise that the personal development of our students is equally important. Students at RGS benefit from a wealth of different life experiences and opportunities and in doing so develop the confidence, self-esteem, and resilience necessary in later life. Our house system provides individual care, support, and guidance. While our excellent co-curricular provision offers a weekly afternoon of Enrichment opportunities for all students, as well as sporting and musical opportunities and international trips. As an inclusive school we have a high number of students with statements of special educational needs and enjoy an effective co-located partnership with Claremont School to the benefit of students from both schools.
We are committed to building a professional and vibrant learning community where every member of staff sees themselves as a learner and contributes to the continued development of the school. We are looking for highly motivated staff members who have the creative energy to make the most of the opportunities available, as well as the resilience to cope with the challenges of working in teams and creating the very best climate for learning for our young people.
We are committed to safeguarding the welfare of children and expect all staff to share this commitment. An enhanced DBS check is required for the successful applicant.
Diversity and inclusion are promoted and valued. Applications from people of all backgrounds, who meet the job requirements, are welcomed and encouraged.
Safeguarding Statement
Excalibur Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As the responsibilities of this post are defined as regulated activity, the person appointed is required to have an enhanced DBS check with barred list information.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Redland Green School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1651 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Redland Green School website (opens in new tab)
School location
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