Adminstrator

Henry Hinde School, Rugby, Warwickshire, CV22 7HN

16 days remaining to apply

• Start date details

  Subject to vetting

• Closing date

  1 October 2026 at 12am (midnight)

• Date listed

  15 September 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: NJC05 to NJC06 £25,583.00 to £25,989.00 FTE (£22,675.13 to £23,034.99 Actual)
• Additional allowances:

  NJC05 to NJC06 £25,583.00 to £25,989.00 FTE (£22,675.13 to £23,034.99 Actual)

Adminstrator job summary

The purpose of the Administrator role is to ensure the smooth, efficient running of the school office through accurate attendance management, high quality administrative support and effective communication with pupils, parents and staff. It also exists to maintain secure records and support key functions such as safeguarding, SEND, governance and daily operational systems so the school can deliver the best daily deal for children.

Office Duties
• Process and record pupil attendance, including daily checks, follow up calls, late arrivals and pupils leaving site.
• Maintain confidential pupil records, ensuring all information is accurate, secure and up to date.
• Act as first point of contact for pupils, parents and visitors, providing a warm, professional and supportive front of house service.
• Handle incoming emails and enquiries, distributing information appropriately and preparing documents, registers and routine forms.
• Prepare documents and registers for distribution.
• Complete complex administrative tasks, including mail merges, data processing and preparation of school documentation.
• Support SEND administration, including maintaining SENDCO paperwork, updating records and organising planned over tasks.
• Provide administrative support for governance processes, including preparing and filing paperwork linked to suspensions, exclusions and complaints.
• Process and record exclusions and suspensions.
• Working knowledge of multiple admin systems and school based platforms (eg, MIS, Parentmail, Studybugs, CPOMS)
• Have an overview of pre-bookable absences, book appropriate cover and maintain up to date records in school, liaise with Supply agencies and maintain invoicing.
• Liaise and work with the TLET HR team.
Records
• Maintain accurate attendance and punctuality records using manual and electronic systems, ensuring ongoing monitoring for all pupils.
• Administer daily attendance procedures, including checking absence messages, contacting families and updating MIS systems.
• Keep accurate records of lunch orders and provide accurate information to the kitchen team.
• Process requests for authorised absence, liaising with senior leaders and the Head of School.
• Prepare attendance certificates and reports via MIS reporting tools.
• Support safeguarding administration, ensuring all records are complete, compliant and appropriately filed.
Other Duties
• Liaise with parents regarding pupil illness, collection or welfare concerns.
• Provide cover across the student services team during staff absence to ensure smooth daily operations.
• Carry out additional administrative task as required to support the effective running of the school.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Henry Hinde School

• Organisation type: Academy, ages 4 to 11
• Education phase: Primary school
• Size: 216 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• Website: Henry Hinde School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/henry-hinde-junior-school-rugby

School location

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