This position presents a unique opportunity to start a career working in a school. You will receive comprehensive training throughout the apprenticeship and ongoing support from the school. You will work in a friendly team based in the school office, dealing with parents, visitors and general admin tasks on a day to day basis. You will help deliver efficient reception services and help create a warm and welcoming atmosphere. You’ll need good communication skills as you will regularly answer the office phone and liaise with members of the public and staff regarding school-related enquiries. You’ll also need good attention to detail to ensure your work is accurate. You need to be willing to learn new skills and also be committed to achieving your apprenticeship qualification.
Total hours per week: 30 hours a week (Term time only)
8.30am till 3.30pm, Monday to Friday
Approx 18 Months
What will the apprentice be doing?
Below is a summary of the key roles and responsibilities which you will work towards during your apprenticeship:
- Ensure you take an active part in the general duties of maintaining and running a smooth office environment.
- Undertake reception duties, including providing a warm, professional welcome to all school visitors.
- Receive and escort visitors around the school, ensuring they sign in and out according to school protocol.
- Deal with face-to-face, telephone, and e-mail enquiries in a helpful, efficient manner; this duty includes transferring calls and delivering caller messages in an efficient and timely manner.
- Provide routine clerical support e.g. photocopying, filing, e-mailing, binding, laminating, shredding, completing and processing routine forms, sorting and distributing mail and e-mails.
- Provide admin support to the senior leadership team as and when required.
- Assist with data processing and operate relevant ICT packages (e.g. Word, Excel, databases, spreadsheets, internet and School Information Management Systems (SIMS)).
- Assist with arrangements for events, visits and meetings, including providing administrative support and preparing refreshments and clearing away.
- Assist with pupil first aid/welfare duties, liaising with parents/staff etc.
- Contribute to the caring ethos, work and aims of the school.
- Attend and participate in relevant meetings and training activities.
- Make notes at meetings.
- Assist in checking deliveries of goods received into school.
- Carry out finance related tasks such as processing receipts, petty cash reimbursements and raising purchase orders.
- Help prepare cash and cheques for banking.
- Assist in arrangements for schools trips, meetings and events.
- Any other ad hoc tasks which are in keeping with the purpose and level of this role
- Be capable of showing initiative and working independently
- Be able to work as part of a team and take instruction from others
- Be prepared to professionally represent the school in a positive way, even whilst off duty
- Have an interest in working with children
- Be confident dealing with people both face to face and on the telephone
- Be friendly, personable and, above all, willing to learn
- Be reliable, with an excellent timekeeping and attendance record
- Have a neat and organised approach to work, with high standards of accuracy and attention to detail
- Ability to prioritise workload and remain calm and effective under pressure at busy times
- Able and willing to comply with all school policies and procedures relating to child protection, equality, diversity, health, safety, security, confidentiality and data protection
- Able to establish good working relationships with staff, pupils, parents and outside agencies
- Willing and able to complete all learning and assessment requirements of the qualification framework
- Excellent PC skills, including Microsoft office
- Demonstrate good standards of numeracy and literacy
About our school
This is a safe, happy school where we foster confidence and delight in all we do. We strive for excellence by nurturing academic habits and skills, emotional intelligence and creativity across the whole range of school subjects. We open up horizons of hope and aspiration and guide our pupils in fulfilling them. We teach our pupils to cope wisely and to be compassionate when things go wrong. Our pupils are taught to respect and value each other so that they learn the ultimate worth of each individual and their contribution to society. Ours is a school where relationships flourish, pupils are involved and contribute responsibly to our community. We equip our pupils with knowledge, skills and understanding to ensure their future is bright.
What training will the apprentice take and what qualification will the apprentice get at the end?
Business Administrator Level 3 Standard
Functional Skills up to Level 2 in Maths and English if required
Training will be one day per week
- GCSE or equivalent English (Grade C or Level 2) desirable
- GCSE or equivalent Maths (Grade C or Level 2) desirable
BRADFORD CITY COUNCIL
Level 3 (A level)
Please note this Apprenticeship will also be advertised on the gov.uk website: Find an apprenticeship service
Please also note there if we don't receive sufficient suitable applicants by the initial deadline then the application deadline may be extended.
We are committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. All posts are subject to satisfactory references, an enhanced DBS check and proof of eligibility to work in the UK. Our Safeguarding and Child Protection policies are available to view on our school website. Our Recruitment and Employment of Ex-offenders Policy is available to view on the BDAT website.
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This school accepts applications through their own website, where you may also find more information about this job.
Visas cannot be sponsored.