Attendance Officer

Rugby Free Secondary School, Rugby, Warwickshire, CV22 5PE

12 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  5 February 2026 at 10:59pm

• Date listed

  22 January 2026

Job details

• Job role:
  • Other support roles
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £25,583.00 - £27,254.00 Annually (FTE) 37.5 hours per week, 39 weeks per year, (£22,372 - £23,834 pro rata) Salary depending on experience

Attendance Officer job summary

Salary

Proficient Band

£25,583 - £27,254 FTE, (£22,372 - £23,834 pro rata)

Hours

37.5 hours per week, Term Time Only (39 weeks per year)

Reporting to:

Senior Assistant Headteacher and Senior Attendance Champion

Liaising with:

Directors of Learning, Heads of Year, Teaching and Associate Staff, Students and Parent/Carers

Start Date

As soon as possible

Overarching Roles and Responsibilities

To monitor the attendance email and phone-line, and update the school systems accordingly

To collate all evidence related to authorised/unauthorised absence including absence requests To monitor and follow up missing and inaccurate lesson registers, including 'Student Missing' alerts

To collect information and collate reports as and when required

To print out daily fire registers

To complete Child Missing in Education forms as required

To report all Transition Plans to FAP (Local Authority)

To complete 'Returns' every 10 days of absence, to go to the local authority

To work with Warwickshire Attendance Service to identify concerning attendance patterns

To update the 'Days Lost' spreadsheet on a weekly basis

To update the 'Suspensions and PEX' spreadsheet as necessary

To create student attendance/punctuality reports as and when required

To provide attendance and administrative support to the school as and when required

To monitor the late door each morning and be responsible for Late Detentions

To provide SLT with a pick up list for Detentions before lunch

To undertake home visits when necessary

To ensure the DfE have accurate attendance statistics

To provide the Headteacher with a termly attendance report before LAB meetings.

To provide appropriate information to Senior / Pastoral Leaders before parental meetings.

Generic Responsibilities of all Rugby Free Secondary School Staff

• To continue personal development as agreed
• To engage actively in the performance review process
• Establish and maintain effective relationships and communication with staff, parents and students
• Uphold the high standards of the school in all communications.
• Adhere to the schools policies.
• Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified
• Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description
• Employees are expected to adhere to Rugby Free Secondary School’s agreed Code of Conduct
• The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition
• Individuals have a responsibility for promoting and safeguarding the welfare of children and young people they are responsible for or comes into contact with. Part of this responsibility involves the checking of visitor identification at the point of school entry and the issuing of relevant safeguarding information.
• Ensure all tasks are carried out with due regard to Health and Safety
• To remain confidential at all times
• To undertake appropriate professional development including adhering to the principle of appraisal
• To adhere to the ethos of the school
• To promote the agreed vision and aims of the school
• To set an example of personal integrity professionalism

Safeguarding

• To ensure that all students have a safe environment in which they can learn, reporting any concern about the environment to a member of the site team or if appropriate to one of the Designated Safeguarding Leaders
• To be aware of systems which support safeguarding and following the procedures as highlighted in the Safeguarding Policy
• To identify students who may benefit from early help as soon as possible and discuss this with one of the Designated Safeguarding Leaders
• To consider at all times what is in the best interests of the child
• To protect students from maltreatment; preventing impairment of students health or development; ensuring that students grow up in circumstances consistent with the provision of safe and effective care
• To take action to enable all students to have the best outcomes

This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post.

If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch.

To arrange a visit to school or for an informal discussion with the Director of Learning or Headteacher, please call Sarah Covill, Operations Manager, on 01788 222060 or email; Scovill@rugbyfreesecondary.co.uk

This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time

Triumph Learning Trust is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. TLT is always happy to receive speculative applications from excellent teachers and support staff.

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Rugby Free Secondary School

• School type: Free School, ages 11 to 19
• Education phase: Secondary school
• School size: 1111 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• School website: Rugby Free Secondary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/rugby-free-secondary-school

Secondary School

School location

Get a job alert when similar jobs are listed

Find more school jobs in Warwickshire